Amendment Three.pdf

SAP

State of South Carolina

Amendment Three

EXEMPT

Solicitation:

Date Issued:

Procurement Officer:

Phone:

E-Mail Address:

Mailing Address:

5400019105 01/21/2020

AIMEE RISH

803.737.1489 rishab@scdot.org SCDOT Procurement Office PO Box 191 Columbia SC 29202-0191

DESCRIPTION: *Mechanical Sweeping Anderson County USING GOVERNMENTAL UNIT: SC Department of Transportation

SUBMIT YOUR OFFER ON-LINE AT THE FOLLOWING URL: http://www.procurement.sc.gov SUBMIT OFFER BY (Opening Date/Time): 01/21/2020@2:30PM 02/04/2020@2:30PM(See "Deadline For Submission Of Offer" provision) QUESTIONS MUST BE RECEIVED BY: 01/09/2020@2:30PM EXPIRED(by email RishAB@scdot.org) (See "Questions From Offerors" provision) NUMBER OF COPIES TO BE SUBMITTED: See Page 3 CONFERENCE TYPE: Pre Bid Conference DATE & TIME: January 7, 2019@10:00AM

(As appropriate, see "Conferences - Pre-Bid/Proposal" & "Site Visit" provisions)

LOCATION:

4740 Liberty Highway Anderson, SC 29621

AWARD &

AMENDMENTS

Award will be posted on 02/10/2020. 02/24/2020 The award, this solicitation, any amendments, and any related notices will be posted at the following web address: http://www.procurement.sc.gov

You must submit a signed copy of this form with Your Offer. By signing, You agree to be bound by the terms of the Solicitation. You agree to hold Your Offer open for a minimum of thirty (30) calendar days after the Opening Date. (See "Signing Your Offer" provision.)

NAME OF OFFEROR

(full legal name of business submitting the offer)

Any award issued will be issued to, and the contract will be formed with, the entity identified as the Offeror. The entity named as the offeror must be a single and distinct legal entity. Do not use the name of a branch office or a division of a larger entity if the branch or division is not a separate legal entity, i.e., a separate corporation, partnership, sole proprietorship, etc.

AUTHORIZED SIGNATURE

(Person must be authorized to submit binding offer to contract on behalf of Offeror.)

DATE SIGNED

TITLE

(business title of person signing above)

STATE VENDOR NO.

(Register to Obtain S.C. Vendor No. at www.procurement.sc.gov)

PRINTED NAME

(printed name of person signing above)

STATE OF INCORPORATION

(If you are a corporation, identify the state of incorporation.)

OFFEROR'S TYPE OF ENTITY: (Check one) (See "Signing Your Offer" provision.)

___ Sole Proprietorship ___ Partnership ___ Other_____________________________

___ Corporate entity (not tax-exempt) ___ Corporation (tax-exempt) ___ Government entity (federal, state, or local)

COVER PAGE - ON-LINE ONLY (MAR. 2015)

mailto:rishab@scdot.org http://www.procurement.sc.gov/ mailto:RishAB@scdot.org

AMENDMENTS TO SOLICITATION (JAN 2004)

(a) The Solicitation may be amended at any time prior to opening. All actual and prospective Offerors should monitor the following web site for the issuance of Amendments: www.procurement.sc.gov

(b) Offerors shall acknowledge receipt of any amendment to this solicitation (1) by signing and returning the amendment, (2) by identifying the amendment number and date in the space provided for this purpose on Page Two, (3) by letter, or (4) by submitting a bid that indicates in some way that the bidder received the amendment. (c) If this solicitation is amended, then all terms and conditions which are not modified remain unchanged. [02-2A005-1]

• THE SOLICITATION IS AMENDED AS PROVIDED HEREIN.

• ANY RESTATEMENT OF PART OR ALL OF AN EXISTING PROVISION OF THE SOLICITATION

DOES NOT MODIFY THE ORIGINAL PROVISION EXCEPT AS FOLLOWS:

• UNDERLINED TEXT IS ADDED TO THE ORIGINAL PROVISION.

• STRICKEN TEXT IS DELETED.

AWARD NOTIFICATION

Notice regarding any award, cancellation of award, or extension of award will be posted at the location and on the date specified on the Cover Page or, if applicable, any notice of extension of award. Should the contract resulting from this Solicitation have a total or potential value in excess of one hundred thousand dollars, such notice will be sent electronically to all Offerors responding to the Solicitation and any award will not be effective until the calendar day (including weekends and holidays) immediately following the seventh business day after such notice is given.

III. SCOPE OF WORK/SPECIFICATIONS

3.4 Large Debris Removal

The contractor must deploy a sizeable work force and enough equipment to remove any large item along the entire stretch of the 293,545 linear feet of the I-85 corridor in Attachment A. The work force must be equipped to remove the following items at any time during the course of this function;

tire treads, auto body parts, animal remains, trash, and any other items not expressly mention in these specification. Debris of this type must be placed onto a truck during operation and disposed of in accordance with applicable sections of these specifications. The Contractor must supply all disposal tickets with the invoice monthly. Payment will not be made with the absence of the disposal tickets.

SCDOT’s maintenance forces currently and will continue to remove dead animals along the outside shoulder of I-85.

The offeror must remove all dead animal along the median barrier wall areas listed in the solicitation.

Questions and Answers:

Q-1 The pay item large debris removal is that to be done the same time the sweeping is done. Or is it done at a different time.

A-1: Our intent is to have it done at the same time sweeping is completed.

Q-2 Will you require a 5% bid bond and a 100% performance bond for this bid?

A-2 No.

Q-3 On page#27 Item 1 doesn’t apply, does it?

A-3

1. Vendor must submit either its Department of Labor, Licensing & Regulation (LLR) number or certificate with its offer to SCDOT.

QUALIFICATIONS - SPECIAL STANDARDS OF RESPONSIBILITY

(a) This section establishes special standards of responsibility. UNLESS YOU POSSESS THE FOLLOWING

MANDATORY MINIMUM QUALIFICATIONS, DO NOT SUBMIT AN OFFER:

In order for your offer to be accepted, you must submit your LLR number or certificate with your submission.

1. (b) Provide a detailed, narrative statement with adequate information to establish that you meet all the requirements stated in subparagraph (a) above. Include all appropriate documentation. If you intend for us to consider the qualifications of your key personnel, predecessor business (es), or subcontractor(s), explain the relationship between you and such person or entity.

Q-4 Who currently has this contract & at what rate?.

A-4 There is no active contract.

Q-5 What % of Minority Participation required?

A-5 There is no mandatory requirements in this solicitation.

Q-6 Is a mile considered as a measurement down the center of the road or is it a measurement of both curbs?

A-6 Payment is by linear foot of what is swept. Example – Some wide shoulders require additional passes. Additional footage is paid in these areas. Refer to Attachment A (number of passes).

Q-7 Will debris deeper than ½ curb height or construction/storm or spill cleanup billed hourly+ disposal?

A-7 No, construction zones will not be swept. SCDOT's in house forces respond to emergencies related to storms or major spills.

Q-8 Will bidders submit a quote for hourly on-call/emergency sweeping on an as needed basis?

A-8 No

Q-9 What will be the minimum response time required?

A-9 Monthly sweeping per the contract. Reference page 17 of the solicitation – paragraph 2.4 Monthly Activity

Q-10 What will the minimum number of hours per call-out?

A-10 Work is paid by the linear foot.

Q-11 Is the Initial contract term 1 year, with 2 automatic 1 year of renewals?

A-11 1 year contract with our option to renew.

Q-12 Is there any annual price adjustment upon contract renewal?

A-12 No, bid accordingly to line items years 2 and 3.

Q-13 Explain line# 5,6 & 7 on bidding schedule, Litter removal services, what frequency is this done, will this be priced separately as listed?

A-13 These are for large items that a typical sweeper cannot pickup. The frequency is every monthly cycle will be completed at the same time as sweeping. It is typically done in the same operation. It is paid separately as a separate line item. Reference page 20 of the solicitation paragraph 3.4.

Q-14 What is beach cleaning?

A-14

Line Number Quantity Unit of Measure Unit Price Extended Price

0005 287,517 LFT

Product Catg.: 98856 - Litter Removal Services (Including Beach Cleaning) 96874 - Street Sweeping Services

Item Description: Lrg Debris Removal 1 - Anderson I-85 YR 1

Tendering Text: Large Debris Removal Services of I-85 Anderson County for sweeping preparations. Total 287,517 Linear Feet (LF). Debris removal areas includes North & South bound main lanes, ramps, barrier walls, bridges, overpasses, curb & gutters as in accordance with specifications herein.

Internal Item Number: 5

Line Number Quantity Unit of Measure Unit Price Extended Price

0006 287,517 LFT

Product Catg.: 98856 - Litter Removal Services (Including Beach Cleaning) 96874 - Street Sweeping Services

Item Description: Lrg Debris Removal 2 - Anderson I-85 YR 2

Tendering Text: Large Debris Removal Services of I-85 Anderson County for sweeping preparations. Total 287,517 Linear Feet (LF). Debris removal areas includes North & South bound main lanes, ramps, barrier walls, bridges, Internal Item Number: 6

Line Number Quantity Unit of Measure Unit Price Extended Price

0007 287,517 LFT

Product Catg.: 98856 - Litter Removal Services (Including Beach Cleaning) 96874 - Street Sweeping Services

Item Description: Lrg Debris Removal 3 - Anderson I-85 YR 3

Tendering Text: Large Debris Removal Services of I-85 Anderson County for sweeping preparations. Total 287,517 Linear Feet (LF). Debris removal areas includes North & South bound main lanes, ramps, barrier walls, bridges, Internal Item Number: 7

Q-15 This is normally done at the same time with the sweeping operations and not priced separately.

A-15 See Answer 14.

Q-16 On pg#20 it states that all landfill and dump charges are to be submitted to the SCDOT monthly.

Will the SCDOT reimburse the vendor for these charges?

A-16 No, but we require a copy of the disposal tickets with the invoice monthly.

Q-17 Who pays for water for dust suppression?

A-17 Water or any dust suppression is incidental to the work and not paid separately. Per the solicitation page 18. In conducting mechanical sweeping services, the contractor shall not create excess airborne dust or other particulates. The contractor may use water spray equipment in accordance with industry standards, to prevent excessive airborne dust or other particulates or as directed by the Engineer when deemed necessary.

AMENDMENTS TO SOLICITATION (JAN 2004)