Amendment No. 4 Q & A.pdf

217 East Redwood Street Baltimore, MD 21202

Boyd K. Rutherford Larry Hogan Sam Abed Lt. Governor Governor Secretary

Phone: 410-230-3100 Toll Free: 1-888-639-7499 TDD: 1-800-735-2258

November 14, 2022

Amendment No. 4

23-JS-R02-O-001/BPM032305

Janitorial Services for Department of

Juvenile Services (DJS) Elkton, MD Office Dear Contractors:

The Bid Due Date has been extended to Wednesday, November 30, 2022 at 2:00 p.m. local time.

The Bid Opening Date will be on Wednesday, November 30, 2022 at 2:30 p.m. local time. Bids will be opened virtually by the Procurement Officer on eMMA.

Please see the following Questions and Answers from Contractors for the Janitorial Services for Department of Juvenile Services (DJS) Elkton, MD Office, Solicitation No. 23-JS-R02-O-001/ Emma No. BPM032305:

(1) Question: How many contractors attended the Site Visit?

Answer: Two contractors attended the Site Visit.

(2) Question: Can I submit my bid to the Procurement Officer by email?

Answer: No. All bids must be submitted in eMMA and you must be registered to submit your bid in Emma.

(3) Question: Is the amount of Insurance required by the State of MD correct? In addition, for the Errors and Omissions, Crime/Employee Theft, and Cyber Security - are those limits and aggregates negotiable.

Answer: The Insurance requirements have changed for this Solicitation and are not negotiable: Please see attached Amendment No. 4 Attachment One for the new Insurance requirements.

(4) Question: Does the vendor supply the cleaning solutions such as glass cleaner, disinfectant, floor solution, wood cleaner, all-purpose, etc. besides the paper products and soap?

Answer: Yes. The vendor/contractor supplies all cleaning products (as stated in the question), paper products, and soap. Throughout the term of the contract, all of these products shall be purchased from the Blind Industries and Services of Maryland (BISM) and included in the bid price for three years for this RFQ/Solicitation.

(5) Question: We noticed that the award procurement is projected to be less than $50,000.00; however, the duration of the award is 3 years. Is the less than $50,000.00 for the total amount for all 3 years or does it represent the annual amount?

Answer: This information is not available at this time.

(6) Question: What size are the trashcans and what size liners do the trashcans use.

Answer: Most of the trashcans are office size and use the 13-gallon size trash bags.

(7) Question: What are the total number of trashcans in the entire office?

Answer: Nineteen (19) trashcans.

(8) Question: Are hand soap bottles in each restroom, breakroom, and kitchen in the office?

Answer: Yes. Hand soap bottles are in each restroom, breakroom, and the kitchen within the office.

410-230-3333 / Toll Free: 1-888-639-7499 / TDD: 1-800-735-2258 Successful Youth • Strong Leaders • Safer Communities

(9) Question: My company name was not included in the Pre-Bid Conference Minutes.

Answer: Jerry Warren, 5050 Solutions LLC. Attended the Pre-Bid Conference on November 2, 2022.

(11) Question: What does SBR stand for?

Answer: Small Business Reserve. This is not a Small Business Reserve (SBR) Solicitation/RFQ.

(12) Question: Does bid submission require good standing certificate from State of MD?

Answer: No. If you are awarded the contract, your business shall be registered and in good standing with the State of MD; See RFQ for explanation

(13) Question: How is payment received?

Answer: Electronically for services provided - every thirty (30) days.

(14) Question: Does anyone in the office have any allergies to any cleaning products?

Answer: Not at the present time.

(15) Question: It says that floor should be striped and waxed one time a year, will there be any need to strip and wax the floor more than one (1) time per year?

Answer: No.

(16) Question: Is there any grout that needs to be cleaned in the bathrooms? If so, how often?

Answer: Yes. There is grout in the tile floors and half way up the walls in the bathrooms. The grout will need to be cleaned weekly when the floors are cleaned.

(17) Question: Is the ceiling open or tile and will high dusting need to be completed? If so, how often?

Answer: The ceiling is a drop tile ceiling except for the two (2) front offices and kitchen area have higher ceilings. If needed, the ceilings would need to be dusted up to two (2) times per year.

(18): Question: The Statement of Work in the Request for Quote states to clean the pipes. Where are the located?

Answer: The pipes are referring to the chrome faucets in the bathroom and the kitchen.

(19) Question: Does the supply closet have a sink or a place to fill and dump a mop bucket?

Answer: Yes. The supply closet has a floor sink and faucet.

(20) Question: Are there any renovations scheduled to take place during the three-year contract?

Answer:

(21) Question: Can payment for the invoice be deposited into an account or would it be a check mailed to the contractor?

Answer: Usually, the payment for each invoice is deposited into the contractor’s account electronically.

(22) Question: If I win the contract, can I start on February 2, 2023?

Answer: No. The target start date for the first day of the contract is January 2, 2023.

Thank you, Susan Susan A. Edwards, CMPO Procurement Supervisor Department of Juvenile Services 217 East Redwood Street Baltimore, MD 21202 susan.edwards1@maryland.gov mailto:susan.edwards1@maryland.gov