Amendment 6 with PreBid Conference.pdf

Competition No. 325-589, Amendment #6 Page 1 of 1

-- SOLICITATION AMENDMENT 6 --

April 24, 2025

RFP 325-589 LAKE SAMMAMISH STATE PARK KAYAK RENTAL CONCESSION

PREVIOUS TERMS AND CONDITIONS IN EFFECT: All earlier terms, conditions, instructions, information, language, etc. not modified by this amendment remain in full force and effect.

NOTE: Bidders are invited to include this competition amendment with the Bidder’s bid response, but it is not mandatory.

Section 1.3 OBJECTIVE – Paddle Equipment Inventory has the following revision:

Two previous Amendments, Amendment 2 & Amendment 4, have been posted regarding the availability of the current concessionaire’s inventory, creating confusing and conflicting information.

In order to eliminate confusion and in the interest of fairness to all potential participating bidders, the current concessionaire’s inventory is not available for sale at this time.

Bidders can address questions to contracts@parks.wa.gov, referencing this RFP number

END END END END END

mailto:contracts@parks.wa.gov

WASHINGTON STATE PARKS

Pre-Bid Conference

RFP 325-589

Lake Sammamish State Park Kayak Rental Concession

April 22, 2025, 10:30 -11:00am Sarah Yearout, Project Representative

Jacob Eckmann, Procurement Coordinator

WASHINGTON STATE PARKS 2

PRE-BID ADMINISTRATION

• Attendees should not display video and keep their microphone muted if not talking.

• Prebid notes will be posted on Washington’s Electronic Business Solution

(WEBS)

https://pr-webs-vendor.des.wa.gov/

WASHINGTON STATE PARKS 3

AGENDA

• TEAMS meeting

• Lake Sammamish State Park Kayak Rental Concession

RFP

• Additional resources

• Questions

WASHINGTON STATE PARKS 4

DISCLAIMER

Bidders should only rely on written postings and amendments issued via

WEBS. All other communications will be considered unofficial and non-binding on State Parks. Should bidders rely on any other communication, they do so at their own risk and expense.

WASHINGTON STATE PARKS 5

INTRODUCTIONS

WASHINGTON STATE PARKS 6

LAKE SAMMAMISH STATE PARK

RFP OVERVIEW

WASHINGTON STATE PARKS 7

PROCUREMENT SCOPE

State Parks seeks concessionaire for kayaks and stand-up paddleboards at Lake Sammamish State Park in Issaquah, WA. The location of the vendor will be at Tibbets Beach with easy access to the water:

This concession should provide a kayaks, stand-up paddleboards, paddles, life jackets and all other necessary items to operate. Vendor may also provide a small selection of pre-packaged beverages and snacks.

Vendor must be able to provide services at the location on weekends only during May, then daily beginning Memorial Day Weekend through Labor Day. Exact schedule is negotiable, but core hours should be 10 a.m. to 6 p.m. Scheduled to begin in May of 2025.

• Contractor will be responsible for their share of utilities which include electricity, water and garbage/recycle. Contractor must provide their own internet/WIFI.

The contract period will be for up to five years with the possibility of one additional 5-year term.

WASHINGTON STATE PARKS 8

CONTRACT AWARD STRUCTURE

This competition will lead to one contract

• The evaluation process is designed to award this contract to qualified contractor with the best quality attributes based on the selected evaluation criteria.

• Evaluators will only evaluate the material contained in the Responses and will not incorporate outside material into their determinations. Each evaluator has sole discretion over his or her final scores.

WASHINGTON STATE PARKS 9

BID EVALUATION SUMMARY

• The evaluation process is designed to award to the bidder with the best quality attributes.

• QUALIFICATIONS (Submittal C) – up to 30 points (Total)

• Business Plan (expertise, capability, approach to serving patrons) – up to 10 points

• Services/Prices (examples that showcase creativity, practicality & ability to attract patrons) – up to 10 points

• Additional Ideas/Proposals (enhance value & appeal of concession) – up to 10 points

• EXPERIENCE (Submittal D) - up to 10 points

• Certified veteran-owned and/or Washington Small Business (Submittal F) – 5 points

• QUOTATION/PRICE – greatest return to State Parks scored 5 points, pro rata for remaining bidders

WASHINGTON STATE PARKS 10

STATE PROCUREMENT

PRIORITIES

• Small businesses

• A Washington small business that meets the criteria as defined in RCW 39.26.010(22).

• Veteran-owned businesses

WASHINGTON STATE PARKS 11

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date: Tuesday, May 13, 2025, by

1:00PM

• Email bid submittals to: BidBox@parks.wa.gov .

mailto:BidBox@parks.wa.gov

WASHINGTON STATE PARKS 12

BID PACKAGE CONTENTS

• Provide all completed sections as listed in Section 4.3 on Page 21 and 22 of the

RFP:

• Submittal A – Bidder Declaration and Certification (form provided) Must be signed

• Submittal B – Business Information (self-authored)

• Submittal C – Qualifications (Self-Authored)

• Submittal D – Experience (self-authored)

• Submittal E – References (Self-authored)

• Submittal F – Small Business/Veteran Owned Businesses Certification (self authored)

• Submittal G – Quotation Must be signed

WASHINGTON STATE PARKS 13

QUESTION AND ANSWER

PERIOD

• Bidders are encouraged to ask questions

• Q&A are posted in WEBS

• Some Q&A may lead to solicitation amendments

WASHINGTON STATE PARKS 14

TIMELINE AND NEXT STEPS

April 30, 2025 [Bidders may ask questions, seek clarifications at any time]

Q & A Period Ends

May 13, 2025Bid Deadline

Apprx. May 18, 2025ASB

Apprx. May 25, 2025Contract Award

WASHINGTON STATE PARKS 15

COMPLAINTS / DEBRIEFS / PROTESTS

• Complaints – Section 2.1, a., iii

• Complaint period ends 5 business days before the bid due date.

• Debrief Conferences – Section 4.6

• Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Bidder(s).

• Protests – Section 4.7

• Must have participated in debrief conference.

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

WASHINGTON STATE PARKS 16

ADDITIONAL RESOURCES

• WEBS

• Washington State Office of Minority & Women's Business Enterprises (OMWBE)

• Lake Sammamish State Park

• State Parks Concessions Program https://pr-webs-customer.des.wa.gov/ https://omwbe.wa.gov/ https://omwbe.wa.gov/ https://parks.wa.gov/find-parks/state-parks/lake-sammamish-state-park https://parks.wa.gov/passes-permits/permits/concessions-program

WASHINGTON STATE PARKS 17

Contact Information

EMAIL PHONE WEBSITE

JACOB.ECKMANN@PARKS.WA.GOV (360) 902-8528 WWW.PARKS.WA.GOV

mailto:JACOB.ECKMANN@PARKS.WA.GOV http://www.parks.wa.gov/

WASHINGTON STATE

PARKS AND RECREATION COMMISSION

CONTRACTS AND PROCUREMENT

Lake Sammamish Kayak Rentals Page 1 of 2

PREBID NOTES

Park Name: Lake Sammamish Project Title: RFP 325-589 Kayak Rentals Funding Code: TBD Time & Date of Prebid: 10:30-11:00 AM 04/22/2025 Project Representative: Sarah Yearout sarah.yearout@parks.wa.gov Location of Meeting: TEAMS

Persons RSVP’d:

Representing Washington State Parks and Recreation Commission:

Representing Bidders:

Name Representing Email Phone

Jacob Eckmann State Parks jacob.eckmann@parks.wa.gov

Sarah Yearout State Parks sarah.yearout@parks.wa.gov

Name Company Email Phone

Eric Wiederecht Wakerack eric@wakerack.com Sheena Walenta Tim Sharman Corwin Logsdon

Seattle Fun Rentals LLC swalenta@wheelfunrentals.com seattlefunrentals@comcast.net Seattlefunrentals@aol.com

Jeremy Oyen Oyen Adventures jeremy@oyenadventures.com

Stu Trusler Seattle Paddles Outfitters seattlepaddlesoutfitters@gmail.com

WASHINGTON STATE

PARKS AND RECREATION COMMISSION

CONTRACTS AND PROCUREMENT

Lake Sammamish Kayak Rentals Page 2 of 2

PREBID NOTES

Pre–Bid Questions:

• .Q: Is the vendor limited to only kayak/paddleboard rentals & pre-packaged snacks, or are other merchandise sales allowed? A: State Parks wants the core business to be kayak/paddleboard rentals, and the clause about pre-packaged snacks is meant to distinguish from the sale of any type of item that would require a kitchen or food service permit. Aside from that, the sale of souvenirs or other beach/park appropriate items (beach towels, sunscreen, t-shirts, hats, etc.) is allowed.

• ..Q: Does State Parks have attendance statistics for different days of the week? A:

Unfortunately State Parks only has attendance figures on a monthly basis and they are not broke down into enough detail for specific days of the week.

1. Summary Meeting titlePreBid Conf. RFP 325-589 Lk Samm Kayak Rental Attended pa 7 Start time 4/22/25, 10:22:00 AM End time 4/22/25, 11:03:48 AM Meeting dur41m 47s Average att 32m 55s

2. Participants Name First Join Last Leave In-Meeting Email Participant Role Eckmann, J 4/22/25, 10 4/22/25, 11 40m 57s Jacob.EckmJacob.EckmOrganizer Leo Logsdo 4/22/25, 10 4/22/25, 11 32m 22s Presenter Stu - Best K 4/22/25, 10 4/22/25, 11 32m 26s Presenter Sheena Wa 4/22/25, 10 4/22/25, 11 32m 27s Presenter Jeremy Oye 4/22/25, 10 4/22/25, 11 31m 50s Presenter Yearout, Sa 4/22/25, 10 4/22/25, 11 31m 48s Sarah.YearoSarah.YearoPresenter Sharman, T 4/22/25, 10 4/22/25, 11 28m 37s Tim.SharmaTim.SharmaPresenter

3. In-Meeting Activities Name Join Time Leave Time Duration Email Role Eckmann, J 4/22/25, 10 4/22/25, 11 40m 57s Jacob.EckmOrganizer Leo Logsdo 4/22/25, 10 4/22/25, 11 32m 22s Presenter Stu - Best K 4/22/25, 10 4/22/25, 11 32m 26s Presenter Sheena Wa 4/22/25, 10 4/22/25, 11 32m 27s Presenter Jeremy Oye 4/22/25, 10 4/22/25, 11 31m 50s Presenter Yearout, Sa 4/22/25, 10 4/22/25, 11 31m 48s Sarah.YearoPresenter Sharman, T 4/22/25, 10 4/22/25, 10 21m 39s Tim.SharmaPresenter Sharman, T 4/22/25, 10 4/22/25, 11 6m 58s Tim.SharmaPresenter