Amendment #3 for Pilcher Timber Sale ITB S-63500-00015242

This is Amendment #3 to an Invitation to Bid issued by the Oregon Department of Fish and Wildlife (ODFW) for the Pilcher Timber Sale located in the Elkhorn Wildlife Area of Union County, Oregon. The amendment clarifies specifications and conditions raised during mandatory pre-bid tours conducted after February 2, 2026. The original ITB solicits bids for timber harvesting operations on 253 acres, with approximately 2,668 tons of merchantable timber including Douglas-fir, Western Larch, Grand Fir, white wood species, and Ponderosa pine. The procurement requires 100 percent tractor logging with mechanical feller-buncher equipment. Critical clarifications in this amendment address road access survey dimensions (50 feet on either side of centerline, with exceptions), authorization for excavation to bare soil within surveyed road polygons with specified limitations, snow measurement protocols for the active work area, and operational requirements tied to snow depth conditions. The bid submission deadline is February 19, 2026, at 3:00 PM Pacific Time, with contract execution anticipated for March 6, 2026, and a contract term extending through June 30, 2028.

The amendment specifies that access road construction may be excavated to bare soil except in designated cultural sites, with ground disturbance for grading and improvements limited to 6 inches. Operations must maintain a minimum of 18 inches of non-compacted snow in the active work area; equipment may continue operating on compacted snow below 18 inches provided bare earth is not exposed, but off-road heavy equipment use and skidding must cease if uncompacted snow depth falls below 18 inches due to melt. Minimum bid prices are $36.00 per ton for most timber species and $6.00 per ton for Ponderosa pine, with optional pulp logs at $0.25 per ton. The contract requires a 10 percent bid bond (not exceeding $500,000) and a 20 percent performance bond, along with comprehensive insurance coverage including $2,000,000 in commercial general liability. ODFW will provide a credit of $12,273.46 to the successful bidder upon completion and acceptance of project work.