(Amendment 2) Schedule_A Tree planting - modified for shrub container size 2-6.docx

Bidder must enter company name here Amendment 2

STATE OF MICHIGAN

Request For Proposal No.

Michigan Department of Transportation Wetland Planting

SCHEDULE A

STATEMENT OF WORK

CONTRACT ACTIVITIES

This schedule identifies the anticipated requirements of any Contract resulting from this RFP. The term “Contractor” in this document refers to a bidder responding to this RFP.

The Contractor must respond to each requirement or question and explain how it will fulfill each requirement. Attach any supplemental information and appropriately reference within your response.

BACKGROUND

The Michigan Department of Transportation (MDOT) Environmental Services Section manages the statewide MDOT wetland mitigation program.

SCOPE

This Contract consists of planting container-grown tree and/or shrub species at an approximate density of 100 stems per acre, within the Grand and Superior Regions. (Reference. Attachment # Region Map)

Individual wetland mitigation sites require replanting with trees and/or shrubs. Tree/shrub planting will take place either in the spring or fall of each planting year.

All planting must be carried out in accordance with the requirements listed within Schedule A, Statement of Work, the attached Location Specification Sheet (LSS) and under the direction of the assigned MDOT Program Manager.

1. General Requirements

The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services to do all things necessary for or incidental to the performance of work, as set forth in this document and attached documentation.

Unless stated otherwise, work under this contract shall be done in accordance with the currently published MDOT Standard Specifications for Construction.

Reference web address: https://mdotjboss.state.mi.us/SpecProv/specBookHome.htm

The Contractor’s crew must be prepared and outfitted to work in inclement weather conditions including rain, snow, sleet, and freezing rain.

Tree/shrub planting will be performed unless the weather is unusually severe.

Any delay in work will be communicated to the MDOT Program Manager.

The Contractor must provide transportation for their personnel to and from the worksites.

No alcohol or controlled substances are allowed while working on State owned or State managed lands.

MDOT will not be responsible for any citations, fines or tickets received, while performing contract Activities

The Contractor will be responsible for the cost and replacement of any damage as a result of performing contract activities.

The Contractor will follow American National Standards (ANSI) for the applicable contract activities and as stated within this Schedule.

The Contractor is directly and solely responsible for disposal of surplus and unsuitable material as stated within the currently published MDOT Standard Specifications for Construction, 205.03.P.2.

The funding for this project will be in partial or entirely funded with Federal Funds, the listed Contract Activities must comply with the Davis-Bacon Act (Prevailing Wage). The Contractor (and its subcontractors) for construction contracts in excess of $2,000 must comply with the Davis-Bacon Act (40 USC 3141-3148) as supplemented by Department of Labor regulations (29 CFR Part 5, “Labor Standards Provisions Applicable to Contracts Covering Federally Financed and Assisted Construction”).

2. Wetland Planting Requirements

2.1 Description

This work consists of providing and planting all plant stock as described in the currently published Standard Specifications for Construction, section 815 with the following exceptions:

Ensure all plant stock is containerized and planted into the ground at random spacing between 12 feet and 15 feet apart. Ensure the plants are puddled-in as they are planted.

Ensure location of specific plant types and plant spacing in the wetland site is as indicated on the plan sheets and field reviewed by the MDOT Program Manager prior to any planting activities. Ensure plant material are not planted in rows but planted in a “shotgun” effect for a more natural appearance.

Assigned Contractor personnel will be specialized in the installation of native wetland plant material. (Reference Contractor Representative, item 4.1)

2.2 Meetings

Contractor will participate in the following meetings at designated MDOT location or if applicable via teleconference.

· Kick-off meeting within 30 calendar days of the contract Effective Date.

· Progress meetings

2.3 Materials

Within 10 days after award of the contract the Contractor must provide nursery sources for plant stock to the MDOT Program Manager

and remain intact when removed from container. Ensure tree caliper is a minimum 1/4 inch. Shrub species minimum size shall be 3-gallon containers. Trees/Shrubs not meeting these requirements will not be approved for installation.

2.4 Installation

The Contractor is responsible for layout of all plants within each planting zone. Ensure within each zone, the specified quantity of plants is randomly spread throughout the entire zone (12 feet to 15 feet apart) with plants extending to the designated zone boundary.

Plant wetland trees between April 15 and May 31 or alternatively between October 1 and November 15. At the time of planting, it is expected that soil moisture will be at or near saturation within the planting zones designated on the plans. Plant in accordance with subsection 815.03.F of the MDOT Standard Specifications for Construction and in accordance with additional requirements within this schedule.

Take every precaution to minimize rutting and damage to the existing wetland restoration area. All damaged areas, as determined by the MDOT Program Manager, must be regraded, reseeded and remulched as specified.

2.4.1 Excavation. Ensure planting backfill is well pulverized topsoil excavated from the tree pits. If hand-held rotating augers or other mechanical diggers are used to excavate holes, the vertical sides of the pits must be scarified, fractured, or otherwise broken down to eliminate impervious surfaces. Ensure planting fertilizer is applied per the procedures specified in subsection 917.10.A.1 of the Standard Specifications for Construction. Ensure excavated soil is consolidated adjacent to the planting pits. Provide a thorough watering after planting and supplement settlement with additional soil.

Ensure installation of all plant material is in accordance with the standards set forth by the American Association of Nurserymen (AAN) and MDOT.

2.4.2 Tree Guards. Install tree guards on deciduous wetland trees.

2.4.3 Provisional Acceptance. Notify the MDOT Program Manager that planting is complete. Planting will be reviewed and a Notice of Provisional Acceptance, including a list of items that require completion or correction, will be subsequently issued.

2.4.4 Maintenance. Ensure watering and cultivating is performed as described in the standard specifications except where noted in this special provision.

A. Wetland Watering. Watering will be required at planting. Subsequent watering will only be required when ordered by the MDOT Program Manager. Water trees/shrubs with 5 gallons per tree/shrub. Ensure water is applied with a hand-held bucket or small pump with garden hose in lieu of probe. Water from the adjacent wetland may be used.

B. Wetland Cultivating. Cultivating will only be required when ordered by the MDOT Program Manager. Hand pull all plants (weeds only) and roots that are growing onto or over the trees/shrubs. Ensure weeds are removed from the site. Pull plants carefully to not disrupt trees/shrubs.

2.5 Measurement and Provisional Payment (Acceptance and Inspection)

Wetland trees/shrubs will be paid for at the contracted unit price for each tree/shrub and will include site preparation, labor, material, equipment, layout, tree guard, and establishment period including all plant replacements (reference Schedule B).

Wetland Watering will be paid for at the contracted price for each site visit and will include all labor, materials, and equipment for each wetland tree/shrub and will be required at planting and when ordered by the MDOT Program Manager.

Wetland Cultivating will be paid for at the contracted price for each site visit and the complete weeding of all wetland trees/shrubs and will include all labor, materials, equipment, and weed disposal and will only be required when ordered by the MDOT Program Manager.

Provisional Acceptance Payment will be 80% of the total contract price, excluding costs for subsequent watering and cultivation as directed by the MDOT Program Manager, and this payment will be released at the time the Notice of Provisional Acceptance is issued, see Section 2.4 above. The remaining 20% of the contract price will be released at the time of Final Acceptance as described in the following section

3. Period of Establishment (Final Acceptance Requirements)

The period of establishment will begin at the completion of the initial planting and extend through the first full growing season.

A full growing season consists of the months of June, July, and August. The plants will be inspected after this period of establishment to determine what plants are unacceptable. A Notice of Final Acceptance will be issued after this inspection if the MDOT Program Manager concludes that all plants are acceptable, and the site is in the condition stipulated under subsection 104.07.D of the MDOT Standard Specifications for Construction.

The MDOT Program Manager will consider plants unacceptable if they are dead, missing, unhealthy, or otherwise unsatisfactory at the time of inspection, or not planted as required.

The Contractor will replace unacceptable plants prior to May 10 of the following spring planting season. Replant replacement plants in accordance with subsection 815.03.F of the MDOT Standard Specifications for Construction and in accordance with additional requirements within this schedule.

Before final acceptance will be made, the site must be in the condition stipulated under subsection 104.07.D of the MDOT Standard Specifications for Construction and all plant replacements completed. Replacement plants will not be subject to a subsequent establishment period and a Notice of Final Acceptance will be issued at the time replacement plants are installed.

Final payment (20% of the total contract price) will be released at the time the Notice of Final Acceptance is issued

4. Staffing Requirements

4.1. Contractor Representative

Due to the nature of this work any personnel changes may delay the service requirements of this work the Contractor will assign a primary and secondary employee to perform the state contract activities.

Contractor employees will be specifically assigned to this Contract, be knowledgeable on the contractual requirements, have a technical background to perform the work and respond to inquiries.

The primary and secondary employee will have specialized experience in the installation of plant material AND be available during the following business hours: M-F, 8-5.

The Contractor will notify the MDOT Program Manager within 24 hours when a Contract Representative is replaced regardless of reason to include (illness, retirement, resignation or non-voluntary termination).

Contractor will provide a completed Personnel Resume Template for replaced Primary or Secondary personnel, for consideration and approval by the MDOT Program Manager.

At the discretion of MDOT, a letter of commitment from the assigned key and secondary personnel may be required, to include disclosing if working on another State of Michigan project.

The Contractor personnel assigned to this contract will be:

· 1st a Contractor Representative – optional

BIDDER TO PROVIDE –

Employee Name:

Employee Title:

Employee Office phone:

Employee Cell phone:

Employee email:

· 2nd a (Primary) Key Personnel employee that will be performing contract activities BIDDER TO PROVIDE – Primary Key Personnel on Attachment A – Personnel Resume Template Employee Name:

Employee Title:

Employee Office phone:

Employee Cell phone:

Employee email:

· 3rd a (Secondary/backup) Key Personnel that will be able to assist the Primary contact BIDDER TO PROVIDE – Secondary Personnel on Attachment A – Personnel Resume Template Employee Name:

Employee Title:

Employee Office phone:

Employee Cell phone:

Employee email:

5. Invoice and Payment Requirements

5.1. Invoice Requirements

All invoices submitted to the State must include: (a) date; (b) delivery order; (c) quantity; (d) description of the Contract Activities; (e) unit price; (f) shipping cost (if any); and (g) total price.

Invoices are to be emailed to the MDOT Program Manager, Jeremie Wilson, at: WilsonJ3@michigan.gov

5.2. Payment Methods

The State will make payment for Contract Activities via Electronic Funds Transfer (EFT).

As required by MCL 18.1283, the Contractor must electronically register with the State at https://sigma.michigan.gov/webapp/PRDVSS2X1/AltSelfService to receive EFT payments.

5.3. Liquidated Damages

Late or improper completion of the Contract Activities will cause loss and damage to the State and it would be impracticable and extremely difficult to fix the actual damage sustained by the State. Therefore, if there is late or improper completion of the Contract Activities the State is entitled to collect liquidated damages in the amount of $1,000 and an additional $100 per day for each day Contractor fails to remedy the late or improper completion of the Work.

Bidder is to indicate that they have Read and Agree without exceptions OR has Read and list exceptions with reasons.

The Bidder has read AND agrees to provide Wetland Planting as described within:

Check All that Apply

Bidder Name:

The Bidder has read, check all that apply

And takes exceptions to the following areas:

If exceptions are listed, they will be reviewed for consideration and if accepted Schedule A will be revised.

Bidder Name:

Rev. 2/2019