Amendment #1 to OCA-DGCP-076 ADA .pdf

Amendment #1 to RFP OCA-DGCP-076

Amendment #1 to RFP OCA-DGCP-076:

Comprehensive Item Banking Software Solution, Human Resources

The New York State Unified Court System, Office of Court Administration (“OCA”) is issuing this Amendment # 1 to the above referenced Request for Proposals (“RFP”) for the sections identified below. OCA is amending the RFP specifications as follows (amendment terms appear in red, additions appear as underlined text, and deletions appear as strikethrough text):

1. Bid Cover Sheet

Bid Number: RFP# OCA-DGCP-076

Commodity Group: OCA Human Resources, Exam Development Unit Commodity Name: Comprehensive Item Banking Software Solution, Human Resources

Issue Date: Monday, 6/15/2026

Due Date: Friday, 7/31/2026 8/14/2026

Time: 2:00pm Eastern

2. Contents

Exhibits

Exhibit A: Pricing Sheet Exhibit B: Scope of Work Exhibit C: Additional Information Security Terms and Conditions Exhibit D: Data Security Questionnaire and Attestation for All Bidders Exhibit E: Security Risk Assessment and Review for Third-Party Vendors – Questionnaire

Template (to be completed only by the tentative Awarded Bidder) Exhibit F: Bidder Certification to Meeting Minimum Qualifications and Mandatory

Requirements Exhibit G: Vendor Assurance and Conflict-of-Interest Disclosure Template Exhibit H: References Exhibit I: Appendix B: Terms and Conditions Applicable to Materials Produced Under the Agreement Exhibit J: AI Risk Assessment Addendum - Questionnaire Template (to be completed only by the tentative Awarded Bidder)

3. Article II, Project Information - Key Bid Dates

Event Date Bid Issue Date…………………………… Monday, June 15, 2026 Question Due Date…………………………Wednesday, July 8, 2026 at 2:00pm Eastern Proposal Submission Deadline Date……… Friday, July 31 August 14, 2026 at 2:00pm Eastern Selection of Finalists ………………………Upon completion of scoring Video Demonstration by Finalists …………Seven (7) business days after finalist are notified Estimated Contract Start Date…………… October 1, 2026

4. Article IV, Bid Submission Procedures – Submission of Proposals by Hand Delivery or Mail

All envelopes/cartons must also be labeled on the outside with the following information on two sides, visible to the designated contact upon receipt:

“Deliver immediately to Alina Zielinski” “Sealed Application - Do not open”

“RFP # OCA-DGCP-76 Comprehensive Item Banking Software Solution, Human Resources” – Due Friday, July 31 August 14, 2026 at 2:00pm Eastern”

5. Article IV, Bid Submission Procedures – Submission Deadline

Applications must arrive at the address above by no later than Friday, July 31 August 14, 2026, at 2:00pm Eastern. Any bid/proposal received after this deadline will be declared a late bid and may be disqualified. Notwithstanding the foregoing, a late bid may be accepted by UCS in its sole discretion if: (i) an insufficient number of timely bids/proposals meeting the requirements of this RFB are received; or (ii) the bidder has satisfactorily demonstrated to UCS that the late bid was caused solely by factors outside the control of the bidder. However, in no event shall UCS be obligated to accept a late bid, and in making such determination, UCS will consider whether accepting a late bid would materially benefit or disadvantage a particular bidder. It is recommended that Bidders allow several extra days for shipping in order to meet the deadline.

6. Article XI, Contract Terms and Requirements – Insurance Requirements

Replaced “grant application” with “proposal” in Section 1 and 4.

Section 1:

Workers’ compensation and disability benefits insurance coverage as required under NYS law.

Proof of workers’ compensation insurance and disability benefits insurance must be provided with the grant application proposal. If applicant is legally exempt from such coverage, proof of exemption must be provided.

Section 4:

Professional liability insurance in the amount of $1,000,000 for all of applicant’s professional employees that will perform with grant funding. Proof of applicant’s professional liability insurance coverage must be submitted with the grant application proposal. Organizations awarded funding will be required to contractually agree to obtain tail coverage for a minimum of two years in the event that the organization’s professional liability coverage policy is terminated and either:

(i) there is no replacement policy; or (ii) the replacement policy does not cover claims made against the organization based on events that occurred prior to the effective date of the new policy.

7. Article XI, Contract Terms and Requirements – Insurance Requirements

Replaced “applicants awarded funding” with “Awarded Contractors” in Section 1, 2, and 3.

Section 1:

Applicants awarded funding Awarded Contractors (whether through a new or amended contract) will be required to provide updated certificates of workers’ compensation and disability benefits coverage that name the Unified Court System as the certificate holder if the applicable form has a space for a certificate holder to be listed. The carrier must enter:

Section 2:

Commercial general liability insurance coverage must be obtained from commercial insurance carriers licensed in, or otherwise authorized to do business in the State of New York. Proof of applicant’s commercial general liability insurance coverage must be submitted with the proposal.

Applicants awarded funding Awarded Contractors will be required to submit an updated certificate naming UCS as a certificate holder, an additional insured or loss payee, as appropriate, and providing for at least thirty (30) days advance written notice to UCS of cancellation or non-renewal. The updated certificate must be submitted prior to finalization of the contract. The commercial general insurance of Applicants awarded funding Awarded Contractors shall be primary insurance with respect to UCS.

Section 3:

Commercial or other Property Insurance (hazard and casualty) coverage must be obtained from commercial insurance carriers licensed or otherwise authorized to do business in the State of New York. Proof of applicant’s commercial property insurance coverage must be submitted with the proposal. Applicants awarded funding Awarded Contractors will be required to submit an updated certificate naming UCS as an additional insured and loss payee, that provides for at least thirty

(30) days advance written notice to UCS as certificate holder for cancellation or non-renewal prior to finalization of the contract.

8. Article XI, Contract Terms and Requirements – Insurance Requirements

Deleted sentence in Section 3:

Such insurance shall cover the premises owned or rented by the center in an amount not less than the full insurable value (replacement value) of the real property unless otherwise approved in writing by UCS.

9. Exhibit J, AI Risk Assessment Addendum – Questionnaire Template

Inserted at end of RFP.

10. Exhibit A: Pricing Sheet

Pricing for Year 4 and Year 5 were added to Section 1 (Software Licensing/Subscription Fees) and Section 3 (Annual Support, Maintenance, and Updates) to reflect the costs associated with the full five-year initial term of the contract.