076 Preliminary Bid Results001.pdf

This is a Certificate of Bid Opening issued by the New York State Unified Court System, Office of Court Administration, Division of Grants, Contracts and Procurement for RFP OCA-DGCP-076, a Comprehensive Item Banking Software Solution. The solicitation seeks proposals for a cloud-hosted or on-premises SaaS item banking system to support creation, storage, management, and long-term maintenance of assessment items used in UCS employment examinations and hiring processes statewide. The system must support collaborative item development, workflow management, test assembly, version control, reporting, and administrative functions with role-based access and robust security controls. Proposals were due July 31, 2026, with questions due by July 8, 2026. The bid opening occurred on August 14, 2026 at the NYS Office of Court Administration located at 2500 Pond View, Suite 104, Castleton-on-Hudson, New York 12033. The contract will be awarded to a single vendor for a five-year term beginning October 1, 2026, subject to approval by the New York State Attorney General and Office of the State Comptroller. Five proposals were received and opened: Caveon, EduSmart Technologies Inc., iAssessment Systems Corporation, EURXCtm, and Room Concrete AI Corp. Tech.

Bidders must meet three core minimum qualifications: three years of experience with item banking or assessment management systems, completion of at least two comparable implementations, and demonstrated financial stability. Mandatory requirements include FedRAMP Moderate or High Impact Level Security Controls Baseline certification, data storage within the continental United States, and an existing production-ready software solution. Pricing must be submitted exclusively on Exhibit A and includes software licensing and subscription fees, one-time implementation services, and annual support, maintenance, and updates across the five-year term, with all pricing net and inclusive of delivery. The evaluation process consists of four phases: Phase One (completeness and compliance review), Phase Two (technical scoring with minimum 95 points required), Phase Three (product demonstrations by finalists), and Phase Four (cost scoring with maximum 35 points, combined with technical scoring up to 160 points for final composite scores). All vendors must submit a Vendor Responsibility Questionnaire and execute UCS Forms 420 and 421, with no pre-bid conference held.