Amendment_1.pdf

Amendment 1 to RFP U00R5600172 – Fire Fighting Foam Collection and Disposal

This Amendment 1 is being released to provide Preproposal Conference notes and Conference attendees. Amended pages of the RFP to correct errors are also included.

Preproposal Conference Notes:

The conference was held on April 3, 2025 at 9:30 am in MDE’s lobby at 1800 Washington Blvd., Baltimore Maryland.

This is a Small Business Reserve (SBR) only RFP. Award will be made to a certified SBR.

Contractors must be certified at the time of award.

There is an MBE participation goal on this RFP. See the key information sheet for details.

A Contractor may coordinate the overall SOW and subcontract regionally to MBE subcontractors.

MDE does not reveal budget information in order to obtain the most advantageous pricing for the State.

Coordination of pickup and disposal with the fire stations in Maryland will be assisted by

MDE.

MDE does not know the full extent of the materials stored by the fire stations. We anticipate it is stored in drums, buckets or other storage means.

MDE may share the volume of or quantities of materials stored.

MDE does not have a preference for the disposal method of the products. See section

2.3.5 for restrictions.

MDE may be able to allow flexibility for the 24 hour storage in Maryland requirement.

Section 2.3.5.6 Transportation states: Storage of picked-up PFAS-containing foam concentrate may not occur in Maryland for longer than 24 hours unless approved by MDE and amended to include “in writing”.

Attached to this document are the changes to the RFP highlighted in orange.

Page | 2

Q: We recently discovered that our firm is currently certified as a Small Business Enterprise (SBE) and Disadvantaged Business Enterprise (DBE) in Maryland, we are not listed as a Minority Business Enterprise (MBE). Given our DBE and SBE certifications, would our firm be considered as meeting the intent of the MBE participation goals for this solicitation?

A. Contractors must be a certified Small Business Reserve firm (SBR). Unfortunately, SBE and DBE are federal programs, and they do not meet State requirements.

Information about the SBR program is available at:

https://gomdsmallbiz.maryland.gov/Pages/sbr-Program.aspx

B. Certification may be done quickly, in some cases same day. SBR Certification can only be completed online through the vendor registration process on the state's eProcurement platform - eMaryland Marketplace Advantage (eMMA). Vendors must register for an eMMA account.

C. MBE Contractors must be certified with MDOT at the time of submission.

Offerors must acknowledge all amendments with your proposal.

As a reminder, questions must be submitted in writing to June Dwyer (June.dwyer1@maryland.gov) and will be answered publicly.

Amendment #2 shall be released as soon as possible with answers to questions.

Thank you, June Dwyer https://gomdsmallbiz.maryland.gov/Pages/sbr-Program.aspx mailto:June.dwyer1@maryland.gov

U00R5600172- Firefighting Foam Concentrate Pick-up and Disposal

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PFAS Firefighting Foam Concentrate Pick-up and Disposal

Solicitation #: U00R5600172 RFP Document

RFP for Maryland Department of the Environment Page 9 of 125

2.2.4 Existing Reporting

MDE possesses information concerning the location, means of storage, volume, and condition of the containers from fire departments across Maryland, which is available to Offerors as Appendix 3 in this RFP. This list may be updated and additional fire departments with stockpiles of PFAS-containing foam may be added to the list as information is received by MDE.

2.2.4.1 It is understood that this contract may not be sufficient to pick up all PFAS-containing firefighting foam concentrate that exists in Maryland.

2.3 Contractor Responsibilities and Tasks

2.3.1 PFAS Foam Concentrate Pick-up. The Contractor(s) shall perform pick-up, transport, and disposal services of PFAS fire-fighting foam concentrate for eligible and willing fire departments throughout the state as directed by MDE through work orders. Maryland law prohibits the disposal of these materials in a landfill or incinerator in Maryland. Transportation and disposal must occur outside of Maryland.

2.3.2 MDE does not know whether additional fire departments have stockpiles of PFAS-containing foam as not all fire departments have responded. Additional departments or stockpiles may be added to the list as information is obtained.

2.3.3 Regulatory requirements. PFAS-containing firefighting foam concentrate will be picked up and transported following all regulatory requirements for the management of controlled hazardous substances to a permitted hazardous waste incinerator or other preferred method of disposal outside of Maryland. These include the Maryland regulations under COMAR 26.13 (see https://mde.maryland.gov/programs/Permits/Pages/ComarOnline.aspx ) and any U.S. Department of Transportation requirements for the interstate transport of these materials.

2.3.4 MDE requirement. The Contractor shall track and report expenditures, and coordinate pick-ups with the Contract Monitor so that the funds allocated are not exceeded.

2.3.5 Disposal Site Restrictions

2.3.5.1 PFAS-containing firefighting foam concentrate may not be disposed of at any landfill or incinerator located in Maryland.

2.3.5.2 If a disposal method that is not landfilling or incineration becomes available within the State of Maryland, the Contractor may request authorization to use the alternative facility or method, but it may be utilized only with the approval of MDE following review of data describing the process and documenting PFAS destruction efficiency to the satisfaction of MDE.

https://mde.maryland.gov/programs/Permits/Pages/ComarOnline.aspx jdwyer Highlight jdwyer Highlight

PFAS Firefighting Foam Concentrate Pick-up and Disposal

Solicitation #: U00R5600172 RFP Document

RFP for Maryland Department of the Environment Page 10 of 125

2.3.5.3 Any disposal facility located outside of Maryland must be authorized by the state, territory, or country in which the facility is located to accept PFAS foam concentrate.

2.3.5.4 Vehicle Certification. Any vehicle used to haul PFAS foam concentrate must have a current Maryland Controlled Hazardous Substance Vehicle Certification – see 2.17 CHS Hauler and Vehicle Certification.pdf (maryland.gov)

2.3.5.5 Scheduling of PFAS-containing Foam Concentrate. The Contractor shall coordinate the pick-up of PFAS-containing firefighting foam concentrate with the Contract Monitor. Pickups shall be made within ten (10) business days of notification by the Contract Monitor that containers of PFAS-containing foam at a specific location are ready to be picked up.

2.3.5.6 Transportation and Storage. Storage of picked-up PFAS-containing foam concentrate may not occur in Maryland for longer than 24 hours unless approved by MDE in writing. The storage conditions during transportation must be the same as those for temporary stoppage during transport of controlled hazardous substances described in COMAR 26.13.04.01E (see Pages - 26.13.04.01.aspx (maryland.gov)) .

2.3.6 Contractor-Supplied Hardware, Software, and Materials

The Contractor shall supply all equipment needed to safely pick up and transport the PFAS-containing firefighting foam concentrate, including personal protective equipment; overpack containers for deteriorated containers; hand trucks, carts, or other manual transportation equipment; appropriate labels; spill containment and cleanup supplies; and any other necessary equipment.

2.4 Deliverables

2.4.1 Deliverable Submission

2.4.1.1 Documentation of Pick-up. The Contractor(s) shall report that a pick-up has occurred via email to the Contract Monitor within one (1) business day of the date that the pick-up has occurred. The notification shall include the date, time and location from which the pick-up occurred; the tracking number assigned by MDE; the amount picked up; the vehicle certification number; and any issues with respect to the pick-up (e.g., an overpack drum was used to contain a degraded container, etc.).

2.4.1.2 Documentation of Shipment. The Contractor(s) shall report that a shipment has occurred via email to the Contract Monitor within one (1) business day of the date that the shipment has occurred. The notification shall include the date, time and location from which the shipment occurred; the amount of PFAS-containing firefighting foam concentrate shipped; if shipped via a motor vehicle, the vehicle certification number; the locations from which the foam concentrate was picked up; the identity and address of the facility to which the https://mde.maryland.gov/programs/permits/LandManagementPermits/Documents/2.17%20CHS%20Hauler%20and%20Vehicle%20Certification.pdf https://dsd.maryland.gov/regulations/Pages/26.13.04.01.aspx https://dsd.maryland.gov/regulations/Pages/26.13.04.01.aspx jdwyer Highlight jdwyer Highlight jdwyer Highlight jdwyer Highlight jdwyer Highlight