Air Show Tent Table Chairs SOW_CY26.pdf

STATEMENT OF WORK

2026 CHARLESTON AIRSHOW

TENTS, TABLES, AND CHAIRS AIR SHOW

1. DESCRIPTION OF SERVICE

The contractor shall provide all labor, supervision, equipment, tools, supplies, materials and transportation necessary to deliver, set-up, tear-down, pick-up and perform periodic servicing of equipment for the Air Show taking place May 1 to May 3, 2026. Tents, tables, chairs, and any miscellaneous equipment shall be set up and in place no later than 1600 Thursday, April 30, 2026 and removed no later than 1600 Monday, May 4, 2026. The contractor should provide enough personnel to have all equipment set up by 1600 as to not cause significant set-up delays with other vendors and organizations for the event.

1.1. SPECIFIC FUNCTIONS

The contractor shall provide regular service to include equipment, delivery of equipment to site location, removing equipment from transportation trucks, set-up for operation, tear down, supplies, and pick up of site equipment. The contractor shall prepare and maintain the respective sites to ensure all units are stabilized and readily accessible.

1.1.1. MINIMUM EQUIPMENT REQUIREMENTS

The contractor shall deliver, set-up, tear-down, and pick-up tents, tent weights, tables, chairs and meet the following equipment requirements:

a. All tents, tent walls, umbrellas, and tables shall be made of solid heavy-duty construction, possess the stability and/or an anchoring system to prevent them from being blown over by high winds, or placed on skids so each unit shall be easily moved in case of an emergency. All tents must be anchored to weights provided by the contractor; if using water-based weights, water will not be provided by the government and will not be available on the flight line.

b. All equipment to be set-up and delivered can be found in Appendix A. Map for locations referencing can be seen in Appendix B (Finalized map will be solidified in

April 2026).

c. Any chairs listed in Appendix A shall be white or black standard metal or resin folding chairs in clean and usable condition.

1.1.2. EQUIPMENT SET-UP, PICK-UP, PERIODIC CLEANING, AND REPAIRS

The contractor shall perform inspection of equipment, setup, and correct any deficiencies to include:

a. Any defects to equipment shall be repaired during setup; replaced on same date;

or within 24 hours so as to not cause a break in availability.

b. Contractors are responsible to comply with all Federal Occupational Safety and

Health Standards rules, regulations, and orders issued pursuant to the “Occupational

Safety and Health Act.”

c. Contractor shall deliver and pick-up all equipment to the Joint Base

Charleston – Air Base as denoted in the following diagrams unless instructed otherwise.

d. The contractor shall coordinate delivery, setup, and pick up with Government

POC Lt Penlap christian.penlap_ngouajou.1@us.af.mil

e. The Government will provide access to the site for delivery, setup, and pick up without unreasonable delay.

2. GENERAL INFORMATION

2.1. HOURS OF OPERATION AND BASE ENTRY

a. Joint Base Charleston hours of operation are 7:00AM to 8:00PM, Monday through

Friday. The contractor is not required to provide services for equipment on Federal

Holidays. If a scheduled service falls on an observed Federal Holiday, service will be performed on the next business day, (i.e., if a holiday falls on Monday, service will be provided on Tuesday). Exceptions to the regular hours of operation are detailed in subsequent sections of this Performance Work Statement. The performance of other work requirements shall be accomplished within the Governments’ regular working hours unless the specific work requirement specified herein necessitates otherwise.

Any other work outside Government regular working hours requires a request submitted to COR for approval by the Contracting Officer.

b. The contractor shall obtain base identification, and vehicle passes, if required, for all contractor personnel who make frequent visits to or perform work on the Air Force installation(s) cited in the contract. Contractor personnel are required to wear or prominently display installation identification badges or contractor-furnished, contractor identification badges while visiting or performing work on the installation.

c. The contractor shall submit a written request on company letterhead to the contracting officer listing the following: contract number, location of work site, start and stop dates, and names of employees and subcontractor employees needing access to the base. The letter will also specify the individual(s) authorized to sign for a request for base identification credentials or vehicle passes. The contracting officer will endorse the request and forward it to the issuing base pass and registration office or Security

Forces for processing. When reporting to the registration office, the authorized contractor individual(s) should provide a valid driver’s license, current vehicle registration, and valid vehicle insurance certificate to obtain a vehicle pass.

d. When work under this contract requires unescorted entry to controlled or restricted areas, the contractor shall comply with AFI 31-101, Integrated Defense, and AFI mailto:christian.penlap_ngouajou.1@us.af.mil

31-501, Personnel Security Program Management. All personnel must meet minimum requirements to work on the installation and pass the background check

Security Forces will run upon application.

2.2. GOVERNMENT PROPERTY

The contractor shall be responsible for any damage to Government property caused by any of their employees.

2.3. CONTRACTOR PROPERTY

The Government will exercise ordinary care of the contractor’s equipment and return the equipment in substantially the same condition, ordinary wear and tear excepted.

Appendix A:

Medical Ops

Item Description Dimensions Side Wall Qty Additional Notes

Tables Rectangular Tables 2’ x 6’ 11

Tents Small-Medium Tents 10ft x 20ft Each tent covered on 2 10ft & 1 20ft side walls

Chairs Folding Chairs -- 24

STEM/Recruiting

Item Description Dimensions Qty Additional Notes

Tables Rectangular Tables 2’ x 6’ 50

Tents Small Tents 10ft x 10ft 15

Small-Medium Tents 10ft x 20ft 8

Medium Tents 20ft x 20ft 4

Large Tents 40ft x 100ft frame tent 1 1 side wall on 100ft side wall

Chairs Folding Chairs -- 350

Ground Ops (SFS)

Item Description Dimensions Side Walls Qty Additional Notes

Tables Rectangular Tables 2’ x 6’ -- 6

Tents Large Tents 30ft x 125ft -- 2 Frame style tent

Medium Tents 30ft x 45ft -- 1

Small Tents 10ft x 20ft Each tent covered on 2 10ft & 1 20ft side walls

Chairs Folding Chairs --

Blue Angels

Item Description Dimensions Side Walls Qty Additional Notes

Tables Rectangular Tables 2’x 6’ 15

Tents Small Tents 10ft x 20 ft 1

Large Tents 30ft x 125ft

Tent covered on 2 30ft & 1 125ft wall

1 Frame style tent

Chairs Folding Chairs -- 350

Ground Ops (CES)

Item Description Dimensions Qty Additional Notes

Tables Rectangular Tables 2’ x 6’ 6

Tents Small-Medium Tents 20ft x 20 ft 3 2 side walls on each

Chairs Folding Chairs -- 40

JA Recruiting

Item Description Dimensions Qty Additional Notes

Tables Rectangular Tables 2’ x 6’ 1

Tents Small Tents 10ft x 10 ft 1

Chairs Folding Chairs -- 6

Cooling Station

Item Description Dimensions Side Wall Qty Additional Notes

Tables Supply Tables 2’ x 6’

Tents Small Tents 10ft x 20 ft

Each tent covered on 1 10ft & 1 20ft side

3 tents

Chairs Folding Chairs -- 20

Ancillary Ops (PA)

Item Description Dimensions Qty Additional Notes

Tables Supply Tables 2’ x 6’

Tents Small Tents 10ft x 20 ft 1

Chairs Folding Chairs --

1242703347C Cross-Out