AHEC-27901-D_CAVEA Lighting_FINAL.pdf

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REV 7/2025

DOCUMENTED QUOTE

State of Colorado

Metropolitan State University of Denver

Notice Number: AHEC-27901-D Project Number: 26PR05

Project Title: CAVEA Lighting

NOTICES

1. For all projects with a total dollar value above $150,000 Notice of Final Settlement is required by C.R.S. §38-26-107(1). Final Settlement, if required, will be advertised in the same location as the original solicitation.

2. For State Public Works C.R.S. §8-17-101 - Colorado labor shall be employed to perform at least 80% of the work. Colorado labor means any person who is a resident of the state of Colorado at the time of the Public Works project.

3. All respondents accept the conditions of this DQ, including but not limited to, the following:

a. All quotes shall become the property of the State of Colorado and will not be returned.

b. Late quotes shall not be evaluated.

c. The State reserves the right to reject any or all quotes on the basis of being unresponsive to this DQ or for failure to disclose requested information.

d. The State shall not be liable for any costs incurred by respondents in the preparation of quotes nor in costs related to any element of the selection.

4. Preference shall be given to Colorado resident bidders and for Colorado labor, as provided by law.

5. Per C.R.S. §24-105-201 If the construction value is $50,000 or greater a Bid Bond and Power of Attorney or Proposal Guaranty is required in an amount not less than 5% of the total Bid.

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PROJECT OVERVIEW

Metropolitan State University of Denver (MSU Denver) is soliciting quotes from qualified electrical contractors for the CAVEA Theater Lighting Upgrade project, located in the Jordan Student Success Building on the Auraria Campus in Denver, Colorado. This is a renovation project involving the CAVEA Theater, a venue used for university events, performances, and campus programming. MSU Denver, in coordination with its owner's representative, Wember Inc., and design engineer, RMH Group, is undertaking this project to upgrade the theater's existing theatrical track lighting system. The project involves upgrading the existing theatrical track lighting system in the CAVEA Theater at MSU Denver, including replacing existing track-head fixtures with individually addressable, DMX-controlled fixtures, an updated lighting control station, and associated electrical work.

The selected contractor must coordinate closely with MSU Denver Facilities, University Events staff, and the design engineer throughout construction to ensure the work is completed in accordance with the approved construction documents.

The awarded contractor shall confirm ability to complete all on-site construction between Monday, December 14, 2026, and Friday, January 15, 2027, and shall coordinate scheduling to ensure the theater is fully operational on January 16, 2027.

Scope of Services

See Specifications (Appendix F) Section 01 11 00 – Summary of Work.

The scope of services will include full Construction Contracting Services for the project specified during the process of construction and warranty period to the State as per the Documented Quote. Specific tasks to be performed by the Contractor include those generally performed by the construction community where the Contractor is the prime vendor to the State. Bidders shall reference the drawings, specifications, and supporting documents in the Appendices for an understanding of the entire scope of the project.

Per C.R.S. §38-26-106, if a contract amounts to $150,000 or more, the awarded contractor shall provide payment and performance bonds not less than 50% of the value of the contract. The costs associated with this bond are to be included in the contractor’s bid.

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MINIMUM REQUIREMENTS AND REQUIRED DOCUMENTS

Notice is hereby given to all interested parties that all firms will be required to meet all minimum requirements to be considered for this project. Interested bidders must show evidence of the following to be considered as qualified, as a minimum:

1. Not previously terminated by the State for non-performance on a State Buildings contract or procurement.

2. The bidding contractor must have been in the same business, under the same name for the last two (2) years.

3. Demonstrated specific contracting experience in projects of similar scope and complexity for at least two (2) projects each in excess of $140,000.00 (hard costs), utilizing the expertise present in their Colorado Office. Please be sure to specify project names, amounts, dates for each project, and references (name, phone number, and e-mail address) for each project, with quote submission.

4. Attended and signed in at the Mandatory Pre-Bid Conference.

5. Bidders must include a one-page summary of their firm’s qualifications and experience in completing similar theatrical lighting, lighting controls, or comparable specialty electrical projects, as well as any work completed with MSU Denver, University Events, or the Auraria Campus. Bidders must also confirm that they can start and complete the project between December 14, 2026, and January 15, 2027.

Firms meeting the minimum requirements may obtain the bidding documents on the website accompanying this advertisement.

ColoradoVSS:

https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4

BidNet:

https://www.bidnetdirect.com/colorado

MANDATORY PRE-BID CONFERENCE AND SITE TOUR

A mandatory Pre-Bid Meeting will be held at:

Building Address: Jordan Student Success Building – 890 Auraria Parkway, Denver, CO 80204 Room: Room 420 Date/Time November 4, 2026 at 2:30PM https://prd.co.cgiadvantage.com/PRDVSS1X1/Advantage4 https://www.bidnetdirect.com/colorado

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SCHEDULE

The following is a tentative schedule of events for the Documented Quote process and an outline of the schedule for the balance of the project. All dates are subject to change and changes in the schedule will be issued via addendum. All times listed are Mountain Time.

Documented Quote Issued October 27, 2026 Mandatory Pre-Bid Conference and Site Tour November 4, 2026 at 2:30PM Request for Clarifications Due November 9, 2026 at 4:00PM Final Addendum Issued (anticipated) November 11, 2026 at 5:00PM Quotes Due (date and Time) November 16, 2026 at 2:00PM Public Bid Opening November 16, 2026 at 2:00PM Award Intent Notification (anticipated) November 23, 2026 Purchase Order Issuance December 1, 2026 Required Construction Start December 14, 2026 Required Construction Finish January 15, 2027

Responding firms shall be notified of revisions to the Schedule in a timely manner by email or posted on ColoradoVSS and BidNet websites. Respondents may elect to verify times and dates by email, but no earlier than 36 hours before the scheduled date and time.

QUESTIONS, CLARIFICATIONS AND ADDENDA

Owner initiated changes to this DQ will be issued under numerically sequenced addenda.

Owner initiated changes to this DQ will be posted in the form of addenda on ColoradoVSS and BidNet.

Questions and requests for clarifications regarding this project shall be submitted before the deadline listed in the above Schedule.

Communication regarding the project during the procurement, outside of this submission process or scheduled procurement milestones is not permitted.

SOLE POINT OF CONTACT/CLARIFICATION

Name: Stacy Tino, CPPB, NIGP-CPP, Procurement Director Agency: Auraria Higher Education Center on behalf of MSU Email Address: Stacy.Tino@ahec.edu Phone: Office: (303) 556-3289 or Cell: (303) 859-1464 mailto:Stacy.Tino@ahec.edu

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QUOTE REQUIREMENTS

Quotes shall be submitted on the required form as indicated on the Information For Bidders document (SBP-6.12) in Appendix A.

One (1) hard copy of the quote with bid bond, including the minimum qualifications and requirements documents, is due November 16, 2026, and shall be received no later than 2:00PM Mountain Time, as described in the Information for Bidders (SBP- 6.12).

Cost Requirements. Quotes must be comprehensive, including all the labor and materials and to perform all the work required for the complete and prompt execution of everything described or shown in or reasonably implied in this solicitation, including the appended Specifications and Drawings (Appendices F and G), Procurement Terms and Conditions (Appendix D), and the General Conditions (Appendix E).

Forms and Appendices to be included with Quotes:

Documented Quote Form with minimum qualifications and required documents Bid Bond (SBP-6.14) with properly executed power of attorney

Late quotes will be rejected without consideration. The State of Colorado assumes no responsibility for costs related to the preparation of quotes.

QUOTE OPENING

Opening of the quotes will be in-person at the address listed for quote submission.

APPENDICES:

Appendix A: Information for Bidders (SBP-6.12) Appendix B: Documented Quote Form Appendix B1: Bid Bond (SBP-6.14) Appendix C: Sample: Direct Labor Burden Calculation (SBP-6.18) Appendix D: MSU Denver Procurement Terms and Conditions Appendix E: General Conditions of the Contractor’s D/B/B Agreement Appendix F: Specifications dated 7/17/2026 by RMH Group Appendix G: Drawings – 100% Construction Documents dated 7/17/2026 by RMH Group