Agency Specifications for Expense Warrants.docx

SPECIFICATIONS FOR EXPENSE WARRANTS

Warrants must be compatible for use in a Xerox 120mx Nuvera Production System printer.

Example of forms may be obtained from:

Buyer: John Brown 334.242.7972 John.Brown@purchasing.alabama.gov

Size: Overall size is 8 ½ " x 11". Warrant size is 7 ½ " x 3 ½ ", with removable tab 1" from left edge of form making overall size of warrant and tab 8 ½ " x 3 ½ ".

Composition:

I. Printed front of form

A. Face print to be in copyban capture (mt-01-cube) ink335pms.

B. Bottom of form should be left blank measuring 5/8" from bottom for micro encoding C. Face print to include a hidden word feature and micro or logo line security feature.

II. Printed back of form

A. Back print to be in black ink.

B. The following should be printed on the back of form in the extreme lower right-hand corner (which will be the top back of the check)

C. REMOVE TIDS TAB

V

TEAR ALONG PERFORATION

ENDORSE

CHECK

HERE

X________________________________

DO NOT WRITE/SIGN/STAMPBELOW THIS LINE

DEPOSITORY BANK ENDORSEMENT

Paper: Paper is to be 28# cut sheet bond.

Laser mocr with a custom watermark security feature.

Bleed thru numbering security feature where the red or black ink bleeds through red.

Must use UV heat resistant inks.

Security features include Fraud Warning, Original Document, Microprint Signature, Heat Reactive Ink, and Personalized Microprint.

Multiple color options at the Comptroller’s request.

Control Numbers: Warrants are to have two red ink consecutive numbers in 1/8" or 3/16" font. One consecutive number will be located on the face of the warrant in the extreme top middle as close to the perforation as possible. The other consecutive number will be located in the top extreme right-hand corner of the form.

Perforations: Perforations are to be extraction perforations. One full width perforation measuring from the bottom of the form to be 3 ½ ". The perforation on the tab, measure from the left side of the form, is to be 1". Measuring from the bottom of the form is to be 3 ½ ".

Printing Sites: Because of the critical delivery time frames, the successful vendor must have more than one printing plant location for disaster backup purposes.

Sample: Sample forms must be received three weeks after vendor receives the purchase order. Sample must be approved before printing of order. Vendor will be notified of approval or rejection within one workday following receipt of samples.

Delivery Time Frame: The order of warrants must be delivered to the "ship to" address shown on purchase order so as to arrive on or before August 15, 2024.

Freight: All pricing must be F.O.B. destination. Freight/Shipping charges must be included in the price of each item.

Printing Over Run: The state of Alabama will only pay for printing the exact quantity of the item(s) indicated herein. The State will not pay for any overruns nor will it pay for more than the quantity actually delivered, should the amount delivered be less than the amount originally ordered. The vendor may deliver any overrun and the State may accept the overrun. However, the overrun will be at "no charge" and the State will only pay for the amount originally ordered.

Comments: Inside delivered, must be on 36x30 pallets for doors and storage area. Vendor must call one business day before delivery to alert stock receivers and reserve loading dock.

Send a sample of Expense Warrants to the agency for review before shipping.