Additional Terms & Conditions.docx

Additional Terms and Conditions

BID SUBMISSION INSTRUCTIONS: Beginning on the alabamabuys supplier portal page, select the desired sourcing project. Once project is opened make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

Award:

Award will be made "all or none" to the lowest responsible bidder meeting all specifications.

All costs must be included in the bid price, such as artwork (if needed).

Quantity:

The exact quantity of purchases for the item(s) listed is unknown. Estimated amount per year for each warrant is 300,000. The Division of Procurement does not guarantee that the state will buy any amount, however orders will be placed as needed.

Firm Pricing:

Pricing should remain firm for a period of one calendar year from the date of award to allow for additional purchases as necessary. The State does not guarantee any additional purchases beyond the initial order.

Samples:

Sample(s) are not required to be submitted with the SRC response but may be requested at no additional cost to the State during the evaluation period:

Sample(s) may be requested for products that have not previously been evaluated and accepted.

Freight:

Bid is F.O.B. destination. Any freight charges must be included in the bid prices.

Delivery Time frame:

All items ordered must be delivered to the "ship to" address shown on the P.O. within thirty (30) days of vendor's receipt of order, unless previously agreed upon from the ordering agency. Additional delivery information can be found on Agency’s Specifications for Pressure Seal and Expense Warrants.

Default:

When a supplier defaults on a contract and/or purchase order, the State may procure the goods or services under the contract from other sources and the defaulting supplier shall be responsible for any additional costs incurred by the State for the procurement from other sources. The defaulting supplier may also be subject to suspension and/or debarment in accordance with the Code of Alabama or the State of Alabama Department of Finance Administrative Code.

Unit of Measure:

The unit of measure indicated to be bid is “M” or 1000 or could result in rejection of the bid.

Price Escalation Clause:

If, during the performance of this contract, the price of the material significantly increases, through no fault of the vendor, a price increase may be considered based upon product cost ONLY. Documentation of the price increase is required from the manufacturer. All price increases must be approved by both the state and the vendor in writing. Any de-escalation in price shall be passed onto the state immediately while still meeting all specifications, terms, and conditions of the contract.

Compatibility:

The item(s) requested to be provided must work or function with the equipment stated in the Specifications for Pressure Seals and Expense Warrants. The specifications given reflect items now in use. No deviation in size, style, color, or construction will be considered.

Rejected Products:

The cost of return freight and any storage cost of rejected product or other expenses incurred by Alabama Department of Finance due to failure to conform to specifications or to the quality of products/supplies received shall be charged to the supplier making such shipments.

Requested information:

Any additional information requested from a supplier must be furnished within five (5) days from receipt of request.

Electronic Payment:

Suppliers awarded in response to this RFB must accept multiple forms of electronic payment at no additional cost to the State. Payment forms include but are not limited to state issued credit cards, P-cards, EFT or other forms of electronic payment.

Questions:

Questions must be submitted through the vendor portal in Alabamabuys from the Discussions tab by May 24, 2024.