Section01700 ContractCloseout.doc

Solicitation No. AG-95CV-S-09-0020 Recovery – Replace or Repair/Resurface Roofs, Main Bldg

(N.Wing), WAB, & Service Bldg, WRRC, Albany, CA

SECTION 01700 – CONTRACT CLOSEOUT

PART 1 GENERAL

1.1

SUMMARY

A.

This Section specifies administrative and procedural requirements for project closeout, including but not limited to:

1.

Inspection procedures.

2.

Final cleaning.

1.2

CLOSE-OUT SCHEDULE

A.

Schedule: A minimum of 15 calendar days prior to scheduled completion date, the Contractor shall submit to the Government for approval a schedule for contract close-out events. The schedule shall be prepared in a format meeting the requirements of Section 01010, Article 1.9, and provide information concerning beginning, duration, completion and coordination of the following activities for each system and/or major component. Information shall include schedules for submission of required documentation as well as actual on-site performance.

1.

Submission of all inspections.

2.

Maintenance instruction to Government’s Operations and Maintenance personnel.

3.

Submission and approval of O&M manuals for each component/system.

4.

Submission and approval of Record Drawings.

5.

Submission of warranty information for each component/system.

6.

Punch-out inspection for each component/system.

7.

Correction of punch-out inspection deficiencies for each component/system.

8.

Request for final inspection with punch-out correction certification for each component/system.

9.

Final inspection for each component/system.

10. Correction of final inspection deficiencies for each component/system.

11. Request for final acceptance inspection for each component/system.

12. Final acceptance inspection for each component/system.

B.

Submission Requirements: For each event outlined above, the Contractor shall review individual Sections of the Specification for specific requirements related to the events. All required documentation specified in the individual Sections shall be submitted at the time shown on the close-out schedule. The close-out schedule shall be updated as needed to reflect changes in event dates and shall be fully coordinated with the project schedule required in Section 01010.

1.3

COMPLETION INSPECTION

A.

Punch-Out Inspection: Near the completion of all work the Contractor shall conduct an inspection of the Work and develop a punch list of items which do not conform to the Contract Documents. The Contractor shall make a second inspection to determine if all deficiencies have been corrected. Once this is accomplished, the Contractor shall notify the Government in writing that the facility is ready for the Government's final inspection.

B.

Final Inspection: The Government will perform this inspection to verify that the facility is complete. A "Final Punch List" may be developed as a result of this inspection. The Contractor shall ensure that all items on this list have been corrected and then notify the Government so that a "Final Acceptance" inspection can be scheduled. These inspections and deficiency corrections shall be accomplished within the time slated for completion of the entire work.

C.

Final Acceptance Inspection: The Contractor's representative, the Government and whomever else is invited by the Government will attend this inspection. Additional Government personnel may include, but not be limited to, Operations and Maintenance personnel. The final acceptance inspection shall be formally scheduled by the Government upon written notice that all deficiencies identified during the final inspection have been corrected. The written notice shall be submitted to the Government and include the Contractor's written assurance that all specific items previously identified to the Government as being unacceptable, along with all remaining work performed under this contract, shall be complete and acceptable by the date scheduled for the final acceptance inspection. Failure of the Contractor to have all contract work acceptably complete for this inspection shall be cause for the Contracting Officer to bill the Contractor for the Government's additional inspection cost in accordance with FAR 52-246.12, "Inspection of Construction."

D.

Documentation: The Contractor shall maintain current records providing factual evidence that required quality control activities and/or tests have been performed. These records shall include the work of subcontractors and suppliers and shall be on an approved form that provides the information outlined in this Section and the individual Specification Sections.

1.4

FINAL ACCEPTANCE

A.

Preliminary Procedures: Before requesting the Government’s final inspection for certification of final acceptance and final payment for the Work, complete the following. List exceptions in the request.

1.

Submit the final payment request with releases and supporting documentation not previously submitted and accepted. Include certificates of insurance for products and completed operations where required.

2. Submit an updated final statement, accounting for final additional changes to the Contract Sum.

3. Submit a certified copy of the Government's final inspection list of items to be completed or corrected, stating that each item has been completed or otherwise resolved for acceptance, and the list has been endorsed and dated by the Government.

4. Submit consent of surety to final payment.

5. Submit evidence of final, continuing insurance coverage complying with insurance requirements at the completion of the Work.

6. Submit specific warranties, workmanship/maintenance bonds, maintenance agreements, final certifications and similar documents.

7. Obtain and submit releases enabling the Government's full and unrestricted use of the Work.

8. Submit record drawings, maintenance manuals and similar final record provisions.

9. Deliver extra stocks of materials, and similar physical items to the Government.

10. Complete instructions to Government's operating/maintenance personnel.

11. Discontinue and remove from project site temporary services, along with construction tools and facilities, and similar elements.

12. Complete final cleaning up, including touch-up painting of marred surfaces.

B.

Re-inspection Procedure: The Government will re-inspect the Work upon receipt of notice that the Work, including inspection list items from earlier inspections, has been completed, except items whose completion has been delayed because of circumstances acceptable to the COR.

1.

Upon completion of re-inspection, the Government will prepare a certificate of final acceptance for the Work, or advise the Contractor of Work that is incomplete or of obligations that have not been fulfilled but are required for final acceptance.

2.

If necessary, re-inspection will be repeated.

3.

Upon final acceptance, Contractor shall submit completed form, Contractor's Certificate of Completion, to the Government.

1.5

FINAL PAYMENT

A.

Final payment will not be made to the Contractor until the following documentation has been submitted to the Government:

1.

Consent of Surety to Final Payment.

2.

Final Waiver of Lien and Affidavit of Payment.

3.

Affidavit of Compliance with Prevailing Wage Laws.

4.

Contractor's Certificate of Compliance with Required Labor Standards.

5.

Final Acceptance Inspection Certification.

6.

Operation and Maintenance Manuals.

7.

Record Drawings.

8.

Warranty Information.

9.

All other documentation required by the Contract.

1.6

RECORD DOCUMENT SUBMITTALS

A.

Refer to Section 01781, Project Record Documents, for requirements relating to these submittals.

B.

The Contract will not be considered complete until all submittals required in Section 01010 and elsewhere in the Contract Documents are finalized and submitted to the Government.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

3.1

CLOSEOUT PROCEDURES

A.

Maintenance Instruction: For components/systems that require regular maintenance, Contractor shall meet with Government's Operations and Maintenance personnel to provide instruction in proper maintenance. Include a detailed review of the following items:

1.

Maintenance manuals.

2.

Record documents.

3.

Spare materials.

4.

Tools.

5.

Hazards.

6.

Cleaning.

7.

Warranties.

8.

Maintenance agreements and similar continuing commitments.

3.2

FINAL CLEANING

A.

General: General cleaning during construction is required by the General Conditions and as specified elsewhere in the Contract Documents.

B.

Cleaning: Employ experienced workers for final cleaning. Clean each surface to the condition expected in a normal, commercial building cleaning and maintenance program. Comply with manufacturer's instructions. Complete the following cleaning operations before requesting final inspection of the Work.

1.

Remove labels that are not permanent labels.

2.

Clean rooftop door and window glass.

3.

Leave roof deck broom clean. Ensure roof drains and gutters are clear of debris.

4.

Wipe surfaces of mechanical equipment.

5.

Clean the site, including laydown/storage and staging areas, of rubbish, litter and debris. Sweep paved areas broom clean; remove stains, spills and other foreign deposits.

C.

Removal of Protection: Remove temporary protection and facilities installed for protection of the Work during construction.

D.

Compliance: Comply with regulations of authorities having jurisdiction and safety standards for cleaning. Do not burn waste materials. Do not bury debris or excess materials on the Government's property. Do not discharge volatile, harmful or dangerous materials into drainage systems. Remove waste materials from the site and dispose of in a lawful manner. Where extra materials of value remaining after completion of Work have become the Government's property, arrange for disposition of these materials as directed.

END OF SECTION 01700

CONTRACT CLOSEOUT

01700 - 1