Section01105 SpecialConditions.doc

USDA AGRICULTURAL RESEARCH SERVICE

WAB, 1st and 2nd Floors, HVAC Upgrade

Western Regional Research Center

Albany, CA

SECTION 01105 – SPECIAL CONDITIONS

PART 1 GENERAL

1.1 TECHNICAL REPRESENTATIVE

A.

The technical representative (Contracting Officer’s Representative (COR)) will be a United States Department of Agriculture, Agricultural Research Service employee appointed by the Contracting Officer (CO). The duties of the COR will be delineated in a letter prepared by the CO, and a copy will be provided to the Contractor no later than concurrent with issuance of the Notice-to-Proceed.

1.2 CONSTRUCTION DRAWINGS AND SPECIFICATIONS

A.

The Construction Drawings and Specifications are the property of the Government and shall not be used for any purpose other than that indicated by the Contract.

1.3 BARRIERS REQUIREMENT

A.

The Contractor shall be responsible for providing barriers as required to prevent public access to construction areas, to allow for Government's use of the site and to protect existing facilities and adjacent properties from damage from construction operations, and for placing all barricades, temporary lighting, and safety devices during construction activities.

1.4 SAFETY

A.

The Contractor shall have prior approval from the Contracting Officer before any exit or exit access is obstructed or closed. The closing or obstructing of exits is discouraged and shall be prevented whenever feasibly possible. No padlock, chain, or other securing device shall be used to prevent escape from the egress side of an exit or exit access while the construction area is occupied. This does not preclude securing the area for afterhours periods, provided doing so will not affect the exit from non-construction areas.

B.

The Contractor shall immediately call 9-911, the COR, the Location Environmental, Health and Safety Manager (David Orong, (510)559-6059) and Environmental Protection Agency (EPA) for reportable spill of hazardous substances or materials, and oils or other petroleum pollutants. The contractor shall then institute appropriate spill control measures/procedures as soon as practicable. The contractor is responsible for all spill mitigation/cleanup expenditures associated with the spill/release.

C.

The Contractor shall comply with all confined space entry procedures that are required while performing work, in accordance with OSHA & Safety requirements.

D The Contractor shall comply with all Lockout/Tag-out procedures that are required while performing work, in accordance with OSHA & Safety requirements.

E.

The Contractor shall report to the Contracting Officer and to the Location Environmental, Health and Safety Manager all OSHA reportable injuries and illnesses to Contractor employees, within 24 hours of the injury or illness. All lost-time cases shall be reported to the appropriate authorities and to the Government within 8 hours. Submit an updated copy of the OSHA Injury and Illness Log monthly. A copy of the Contractor's accident investigation report shall be forwarded to the Government within 24 hours of the accident occurrence.

1.5 WEEKENDS/AFTERHOURS NOTIFICATION OF EMERGENCIES

A.

The Contractor shall provide names and telephone numbers of Contractor personnel that may be contacted in the event of an emergency during non-work hours.

1.6 HAZARDOUS MATERIALS

A.

All work performed using hazardous materials that off-gas, which are or produce toxic/volatile organic compounds, shall be accomplished outside normal work hours, unless it is possible to contain the toxic material, or vent the volatile organic compounds such that off-gas products are not introduced into occupied areas of the building.

1.

Volatile: The definition of volatile in the context of hazardous materials is vaporizable; off-gassing.

B.

Submit a plan for containment and prevention of release of hazardous material. Plan must be approved by the Government prior to commencement of any activities involving toxic materials or volatile organic compounds. Examples of tasks where off-gassing of toxic materials and volatile organic compounds will occur include painting with epoxy or enamel-based paints, use of adhesives, use of certain cleaning agents, and caulking with a solvent-based material. These examples are only a few of the possible operations that can generate toxic material or volatile organic compounds in occupied buildings and that may require work to be performed outside of normal work hours.

C.

Provide the Government with copies of all Material Safety Data Sheets (MSDS) for all hazardous materials to be used, prior to the start of work.

1.7 CONTROL

A.

Much of the research at this facility is conducted with delicate scientific instruments which are highly susceptible to airborne dust. The Contractor shall control dust particles by sealing off occupied areas with dust-tight barriers, plastic covers, and dust-free materials. If protective barriers are not used to shield occupied areas of the building, then the dust produced from contract operations shall be immediately vacuumed with a HEPA-type vacuum cleaner. Protection of equipment and structure by use of clean drop cloths is mandatory. All finish surfaces and equipment shall be thoroughly cleaned to the satisfaction of the Government prior to project acceptance.

1.8 COORDINATION OF WORK OPERATIONS

A.

The work to be performed under this Contract is at an active facility.

1.9 MOVING AND PROTECTION OF PROPERTY

A.

Any and all damage to Government property, resulting directly or indirectly by the Contractor's operations, shall be repaired or replaced by the Contractor at no additional cost to the Government and to the satisfaction of the Government.

1.10 PARKING

A.

All personnel under the auspices of the Contractor, including subcontractors, material supplies/deliveries, vendors, and jobsite visitors/guests, shall park company and private vehicles in designated parking areas on the south side (last row of stalls) of the employee main parking lot. Location visitor parking is reserved for short-term (less than 2 hours) stay. Except for deliveries (i.e., vehicles which are loading/unloading), parking is not permitted in Location driveways (or otherwise unmarked paved areas), Main Building courtyard or fire lanes. Violation of the above policy shall be grounds for loss of parking privileges and/or removal of violating party from the project. For personnel under the Contractor's auspices, the Contractor's project superintendent shall be responsible for enforcing this policy at all times.

B.

The Contractor's employees shall comply with all signs/traffic regulations indicating "No Parking," fire zones, etc., and shall not park in unauthorized areas. For personnel under the Contractor's auspices, the Contractor's project superintendent shall be responsible for enforcing this policy at all times.

1.11 JOBSITE PROCEDURES, RESTRICTIONS, AND SECURITY

A.

The Contractor's project superintendent shall ensure that all personnel under the Contractor's auspices, including subcontractors, material suppliers/deliveries, vendors, and jobsite visitors/guests, stay within the project work limits and do not enter other areas and buildings/facilities while onsite, unless prior arrangements have been made with Facilities Engineer (Tom Moreno, (510)559-5622, Room 3012).

B.

Short-term visitors/guests under the Contractor's auspices shall be accompanied by a Contractor escort while on site.

C.

All personnel under the Contractor's auspices shall log in and out on a Log-in/-out Form, as found at the end of this Section. This form shall be attached to the Contractor Daily Report, for each work shift. The Contractor's project superintendent shall be responsible for implementing and maintaining this procedure.

D.

USDA, Albany will provide temporary I.D. badges for use by personnel under the Contractor's auspices. Such personnel entering or performing work at USDA, Albany shall obtain a temporary I.D. badge from the Contractor's project superintendent and shall visibly display same while on site. The project superintendent shall account for all temporary I.D. badges at the end of each work shift and immediately notify Facilities Engineer (Tom Moreno, (510)559-5622, Room 3012) in the event of lost/unaccounted-for temporary I.D. badges.

E.

USDA, Albany will provide temporary card keys. Temporary card keys will be issued to the Contractor's project superintendent for use by personnel under the Contractor's auspices. Temporary card keys will allow access to the employee main parking lot and the building(s). The project superintendent shall be responsible for the temporary card keys and immediately notify Facilities Engineer (Tom Moreno, (510)559-5622, Room 3012) in the event of lost/unreturned temporary card keys. A $10 fee will be assessed for each lost/unreturned temporary card key.

F.

The Contractor's project superintendent shall submit a completed ARS Form 230 (as well as all subsequent revisions) for each non-citizen who performs work at the jobsite under the Contractor's auspices, to Facilities Engineer (Tom Moreno, (510)559-5622, Room 3012). A completed ARS Form 230 must be submitted prior to that non-citizen commencing work onsite.

1.12 STAGING/Laydown AREA

A.

The staging/laydown area shall be established following contract award.

1.13 EQUIPMENT AND TRAILERS

A.

The Contractor shall ensure that large equipment and trailers used on the job are identified with the name and telephone number of the owner and/or lessor. Coordinate jobsite locations with the Government.

1.14 AVAILABILITY AND USE OF UTILITY SERVICES

A.

Water and electricity, if easily accessible and readily available, will be made available to the Contractor by the Government at no cost to the Contractor. The water and electricity will be provided from the existing system outlets and supplies to enable the Contractor to perform the work under this contract. Availability does not include connections or hookups to electric utilities or water mains. The locations, if readily available, of the temporary connection points will be designated by the Government prior to permitting connections. All associated costs of labor and/or equipment required for connection shall be borne by the Contractor. If electric service is not readily available, the Contractor shall provide portable generators for electric power.

B.

Personnel under the Contractor's auspices will not be permitted to use Government sanitary facilities (i.e., restrooms, sinks/lavatories, drinking water fixtures, etc.). Contractor shall be responsible for providing temporary sanitary facilities and for ensuring that its personnel maintain those facilities in a clean and tidy state.

1.15 INTERRUPTION OF UTILITIES/BUILDING SYSTEMS

A.

Do not interrupt existing utilities/building systems without first obtaining prior written approval from the Government. A written request for an outage shall state the nature, reason, date, and expected duration of the outage, and be submitted a minimum of 10 work days prior to the date proposed for the outage. All utility/building system interruptions that are expected to exceed one hour, and which will adversely affect Government-occupied spaces and/or station operations, shall be performed outside of normal work hours. All work to be performed outside of normal work hours is subject to Government approval and availability of Government staff. Major outages that require more than normal preparation will be scheduled by the Government.

B. Make all temporary and final connections to existing utility services.

C. All utility/building system services, including but not limited to HVAC/R, water, electricity and telecommunications systems must be operational at all times except during approved periods of interruption. These systems are to remain functional at the conclusion of each construction work shift.

1.16 SUPERVISION OF WORK

A.

Project Superintendent:

1.

The Project Superintendent shall have a minimum of 5 years of experience as a superintendent, inspector, QC Manager, project manager or construction manager on similar size and type construction contracts which included the major trades that are part of this Contract.

2.

Designate an alternate for the Project Superintendent at the work site to serve in the event of the designated Project Superintendent’s absence.

3.

The credentials of the Project Superintendent and of the Project Superintendent alternate shall be approved by the Government prior to the start of on-site construction activities.

B.

The superintendent/foreman shall be able to read, write, speak, and fully understand the English language, and have full authority to act for the Contractor.

1.17 PERSONNEL BEHAVIOR

A.

The project site is a scientific community, which conducts close and exacting research in all agricultural production fields. Ongoing research in areas where construction work is in progress cannot be interrupted. Contractor personnel shall conduct themselves in a professional manner, with a minimum of noise and extracurricular activities. Boisterous or discriminatory conduct and profane language on the job site is strictly prohibited. Cooperation with building occupants shall be deemed essential to assure the progress of the Government's work. Contractors shall wear proper attire at all times.

1.18 WORK OUTSIDE REGULAR HOURS

A. USDA, Albany normal work hours are M-F (excluding Federal Holidays), 8:00am-4:30pm. If the Contractor is to perform work outside USDA, Albany normal work hours, a request must be submitted to the Contracting Officer at least 5 work days in advance.

1.19 SEVERE WEATHER WARNING REQUIREMENTS

A.

When a severe weather warning has been issued for the area in which construction is being performed, the Contractor shall take immediate action to secure structures, materials, and equipment on the job site. This action will ensure protection from damage as a result of strong surface winds, thunderstorms, or other weather-related conditions. These requirements are applicable 24 hours a day, 7 days a week.

1.20 ENVIRONMENTAL PROTECTION

A.

Provide and maintain environmental protection during the life of the Contract as defined herein. Environmental protection shall be provided to correct conditions that might endanger the environment during construction operations.

B.

Definition of Contaminants

1.

Sediment: Earth that has been eroded and transported by runoff water.

2.

Solid Waste: Discarded solid materials resulting from construction activities.

3.

Rubbish: A variety of combustible and noncombustible wastes such as paper, boxes, glass, crockery, metal and lumber scrap, tin cans, etc.

4.

Debris: Combustible and noncombustible wastes such as asbestos, ashes, and waste materials resulting from demolition and construction work.

5.

Sanitary Wastes:

a.

Sewage: Waste which is considered domestic sewage.

b.

Garbage: Refuse and scraps resulting from preparation of food.

c.

Rubble: Fill materials generated from concrete, masonry, asphalt construction, and natural earth resulting from excavations.

6.

Hazardous Waste: A hazardous waste is any material or substance not excluded from regulation as a hazardous waste. Hazardous waste exhibits the characteristics of hazardous substances and could be a mixture of solid waste and hazardous waste. Any discarded commercial chemical product or chemical compound is to be considered hazardous waste in terms of handling and disposal procedures.

C.

Noise: The maximum use of "low-noise emission products," as certified by the Environmental Protection Agency, shall be required when available. Blasting or the use of explosives will not be permitted.

D.

Clean Air/Clean Water

1.

Do not use equipment that has emissions which exceed limitations under the Clean Air Act and the facility's Title 5 Permit. Steps shall be taken to prevent the discharge of pollutants into or on any land or water.

2.

Burn-Off: Burn-off of ground cover will not be permitted.

E.

Erosion and Sediment Control Measures: Sediment control shall conform to the State of California sediment control rules and regulations.

F.

Storm Water Pollution Prevention: Take all steps necessary to prevent pollutants from coming in contact with storm water discharge. The most significant high-risk areas for storm water contamination will be identified by the USDA and the Contractor prior to commencing work. Preventive measures and best management practices (BMPs) shall be developed and implemented in potential risk areas.

1.21 CONTROL AND DISPOSAL OF SOLID, CHEMICAL, AND SANITARY WASTES

A.

Wastes shall be placed in Contractor-furnished, closed metal containers which are emptied on a regular schedule. Handling and disposal shall be conducted in a manner to prevent contamination of the site and other areas.

B.

Disposal of Rubbish and Debris: Materials defined in Article 1.20 above shall be disposed of off of Government property.

1.

In the event the Contractor or subcontractor should dump rubbish/debris at any area of the project site, the Contractor shall be required to retrieve this rubbish/debris and dispose of off of Government property and transported to a certified landfill.

2.

Provide proof of an approved, certified landfill prior to the removal of lead- or asbestos-containing materials. All dump tickets from the approved landfill shall be provided to the Government upon request.

C.

Garbage: Dispose of all garbage off of Government property. Garbage shall be kept in Contractor-furnished sealed metal containers and disposed of daily. The preparation, cooking, or disposal of food on the project site is strictly prohibited.

D.

Sewage, Odor and Pest Control: Chemical toilets or comparably effective units shall be utilized in accordance with Federal, State, and local regulations. Wastes shall be periodically collected and removed from the project site by a licensed sewage disposal contractor. Measures shall be taken to control pests and to mask or eliminate undesirable odors. Chemical toilets shall be cleaned/serviced by a licensed company at least every 2 weeks.

E.

Disposal of Hazardous Waste: Materials defined in Article 1.20 above shall be disposed of using the following guidelines:

1.

Hazardous waste must be disposed of at an EPA approved Treatment, Storage, and Disposal Facility (TSDF) in accordance with applicable Federal, State, and local regulations.

2.

Prior to transporting waste off-site, the contractor must:

a.

Submit a Waste Profile Sheet to Government for review and signature.

b.

The Government will enter the applicable EPA ID number on the Waste Profile Sheet, which will be returned to the Contractor.

c.

If applicable, provide a copy of the TCLP results from analysis performed to identify the waste as hazardous e.g., lead concentrations above 0.5 mg/l).

d.

Notify the Government 24 hours before hazardous waste is to be removed from the site to ensure someone will be available to check the shipment and sign the appropriate paperwork.

3.

To transport the waste off-site, the Contractor shall:

a.

Provide a completed Hazardous Waste Manifest and its supporting documentation to the Government during the loading of the transportation vehicle. If the shipment is approved, the Government will sign the Manifest and supporting documents. Transport all waste in accordance with Federal, State, and local Department of Transportation regulations.

b.

Provide appropriate copies of the Hazardous Waste Manifest and supporting documents to the Government.

c.

If the shipment is not approved, the manifest will not be signed and the material may not be removed from the site. All costs incurred due to an unapproved shipment are the responsibility of the Contractor.

4.

Lead Contaminated Materials: Debris containing lead contamination at 0.5 mg/l or higher, determined by either analysis prior to or after demolition/renovation, shall be handled as Hazardous Waste in accordance with Article 1.20 above. Transportation of this material off-site shall be accomplished by an approved DOT method. In most cases, lead contaminated debris will be placed in a sift-proof, roll-off container or trailer, covered by a secured tarp. If shipment is not approved due to improper methodology or inadequate transportation vehicle, the manifest will not be signed and the material may not be removed. Costs incurred for the delay in shipment are the responsibility of the Contractor.

1.22 CUTTING, WELDING, BRAZING, AND HOT WORK OPERATIONS

A.

When cutting, welding, soldering, or brazing operations are performed, the Contractor shall obtain a burn permit from the Facilities Engineer (Tom Moreno, (510)559-5622). The burn permit shall be furnished to the Government and posted at the job site. Cutting and welding equipment used shall be in satisfactory operating condition and in good repair. Fully charged and operable fire extinguishers, appropriate for the type of possible fire, shall be available at the work area. Fire watchers shall be familiar with the facilities and procedures for sounding an alarm in the event of a fire. All work shall be carried out in conformance with Section 51B, National Fire Protection Association. Failure to comply with the standard, or the practice of unsafe work procedures, will be cause for a temporary delay of work by the Government. Also refer to Section 01016, Safety During Construction, Para.s 1.6.B and 1.6.C.

1.23 SMOKING RESTRICTIONS

A.

Smoking inside the building (including attic and roof) is strictly prohibited. Smoking is permitted outdoors, except where specifically prohibited or if within 25 feet of a doorway, operable window, vent, or outside air intake. Contractor shall designate outdoor smoking areas for use by project personnel, and provide safe receptacles for disposal of smoking materials at those locations. The Contractor is advised that combustible, volatile substances are stored and utilized at the project site, and the presence of such substances may not be readily apparent to Contractor personnel.

1.24 TEMPORARY CONSTRUCTION

A.

Upon completion and acceptance of the Work, remove all signs of temporary construction facilities.

1.25 PRELIMINARY AND FINAL INSPECTIONS

A.

The Contractor shall coordinate with the Government at least 14 calendar days in advance of project completion to allow scheduling of the preliminary and subsequent final inspections.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

CONTRACTOR PERSONNEL LOG-IN/-OUT SHEETCONTRACTOR PERSONNEL

LOG-IN/-OUT SHEET

Recovery – Repair/Resurface WAB, Service Building, and Main Building (North Wing) Roofs

WRRC, Albany, CA

Contract No. __________________________

Tag Number

IN

Comments:

END OF SECTION 01105

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Special Conditions

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