FINAL SPECIFICATIONS.pdf

United States Department of Agriculture Agricultural Research Service

Final Submission

PROJECT MANUAL

Task Order No. AG-5114-D-09-0084 Contract No. AG3K15533K1541500 Order Date: 09-10-09 BED Project No. 0413-08-08

USDA – ARS

Cereal Disease Laboratory, St. Paul, MN RECOVERY - Repair Mechanical and Electrical Systems

BY: ARCHITECT CONSULTING ENGINEER

Bailey Edward Design Ulteig Engineers

35 E Wacker Drive 5201 E River Road, Suite 2800 Suite 308 Chicago, IL 60601 Minneapolis, MN 55421-1027 312-440-2300 763-571-2500

DATE: February 17, 2010

DIVISION 0 – GENERAL REQUIREMENTS

SECTION 00 00 00 – TABLE OF CONTENTS

Repair Mechanical and Electrical Systems USDA – Task Order No. AG-5114-D-09-0084 00 00 00 - 1 USD-ARS, St. Paul, MN TABLE OF CONTENTS

TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01 00 00 General Requirements 01 10 00 Summary of Work 01 30 00 Administrative Requirements 01 31 00 Project Management and Coordination 01 32 00 Project Meetings 01 33 00 Submittal Procedures 01 35 29 Safety and Occupational Health Requirements 01 40 00 Quality Requirements 01 58 00 Project Identification 01 70 00 Execution Requirements 01 74 20 Construction Waste Management and Recycling Plan 01 78 00 Closeout Submittals

DIVISION 02 – EXISTING CONDITIONS

02 41 19 Selective Demolition

DIVISION 03 – CONCRETE

NOT USED

DIVISION 04 - MASONRY

NOT USED

DIVISION 05 - METALS

05 51 00 Metal Stairs

DIVISION 06 - WOOD, PLASTICS, AND COMPOSITES

NOT USED

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

07 53 23 EPDM Membrane Roofing Repair 07 84 00 Penetration Firestopping

DIVISION 08 – OPENINGS

NOT USED

DIVISION 09 - FINISHES

09 29 00 Gypsum Board 09 51 00 Acoustical Ceilings 09 90 00 Paints and Coatings

USDA – Task Order No. AG-5114-D-09-0084 00 00 00 - 2

DIVISION 10 - SPECIALTIES

NOT USED

DIVISION 11 - EQUIPMENT

NOT USED

DIVISION 12 - FURNISHINGS

NOT USED

DIVISION 13 - SPECIAL CONSTRUCTION

NOT USED

DIVISION 14 - CONVEYING EQUIPMENT

NOT USED

DIVISION 21 - FIRE SUPPRESSION

NOT USED

DIVISION 22 – PLUMBING

22 01 50 Plumbing Materials and Methods 22 05 13 Common Motor Requirements for Plumbing Equipment 22 10 06 Plumbing Piping Specialties 22 15 00 General Service Compressed-Air Systems

DIVISION 23 - HEATING, VENTILATING, AND AIR CONDITIONING

23 01 50 HVAC Materials and Methods 23 05 13 Common Motor Requirements for HVAC Equipment 23 05 16 Expansion Fittings and Loops for HVAC Piping 23 05 19 Meters and Gages for HVAC Piping 23 05 53 Identification for HVAC Piping and Equipment 23 05 93 Testing, Adjusting and Balancing for HVAC 23 07 19 HVAC Piping Insulation 23 09 23 Direct Digital Control System for HVAC 23 09 93 Control Sequences and Point Lists 23 11 23 Facility Natural-Gas Piping 23 21 13 Hydronic Piping 23 21 14 Hydronic Specialties 23 21 23 Hydronic Pumps 23 22 13 Steam and Conensate Heating Piping 23 25 00 HVAC Water Treatment 23 31 00 HVAC Ducts and Casings 23 33 00 Air Duct Accessories 23 33 19 Duct Silencers 23 36 00 Air Terminal Units 23 37 00 Air Outlets and Inlets

USDA – Task Order No. AG-5114-D-09-0084 00 00 00 - 3

23 40 00 HVAC Air Cleaning Devices 23 51 00 Breechings, Chimneys and Stacks 23 52 33.16 Steel Water-Tube Boilers 23 65 33 Liquid Coolers 23 74 13 Packaged Outdoors Central-Station Air-Handling Units 23 81 01 Terminal Heat Transfer Units

DIVISION 25 - INTEGRATED AUTOMATION

NOT USED

DIVISION 26 - ELECTRICAL

26 05 00 Basic Electrical Requirements 26 05 01 Minor Electrical Demolition 26 05 05 Excavating, Trenching, Backfilling and Surface Restoration 26 05 06 Concrete Pads and Bases 26 05 19 Low-Voltage Electric Power Conductors and Cables (600 V and Less) 26 05 26 Grounding and Bonding for Electrical Systems 26 05 29 Hangers and Supports for Electrical Systems 26 05 34 Conduit 26 05 37 Boxes 26 05 53 Identification for Electrical Systems 26 24 13 Switchboards 26 24 16 Panelboards 26 27 26 Wiring Devices 26 27 37 Mechanical Equipment Wiring 26 28 13 Fuses 26 28 18 Enclosed Switches 26 29 13 Enclosed Controllers 26 32 13 Engine Generators 26 36 00 Transfer Switches 26 43 00 Surge Protective Devices (SPDS)

DIVISION 27 - COMMUNICATIONS

NOT USED

DIVISION 28 - ELECTRONIC SAFETY AND SECURITY

NOT USED

DIVISION 31 - EARTHWORK

NOT USED

DIVISION 32 - EXTERIOR IMPROVEMENTS

NOT USED

DIVISION 33 - UTILITIES

NOT USED

DIVISION 01– GENERAL REQUIREMENTS

SECTION 01 00 00 - GENERAL REQUIREMENTS

CDL: St. Paul, MN – Repair Mechanical and Electrical Systems USDA – Task Order No. AG-5114-D-09-0084 01 00 00 – 1 USD-ARS, St. Paul, MN GENERAL REQUIREMENTS

SECTION 01 00 00

GENERAL REQUIREMENTS

PART 1 - GENERAL

1.1 SCOPE OF WORK

A. Refer to specification section 01 10 00 Summary of Work for a description of the work and project phasing.

1.2 DEFINITIONS

A. The Contracting Officer (CO) is the Government’s official representative on this solicitation / project.

B. A Contracting Officer’s Representative (COR) and Contracting Officer’s Technical Representative (COTR) will be appointed to assist the CO and be the principal contact with the Contractor during this project.

C. An Engineering Project Manager (EPM) may be appointed to assist the CO / COR / COTR during this project.

D. The ‘Owner’ as referenced in the technical specifications and on the Drawings, is the US Government and is represented by the CO / EPM / COR / COTR.

E. The Contracting Office may utilize the assistance of an Architect/Engineer (AE) to carry-out portions of the contractual management of this project. The responsibilities and authorities delegated to the AE (Engineer) will be defined in writing.

1.3 CONSTRUCTION AREA

A. The Government will issue security badges to the Contractor for daily sign-in, sign-out and badge issue to their onsite personnel (employees, sub-contractor employees, suppliers, etc). Contractor’s superintendent shall be accountable for the daily sign-in, sign-out and badge issue of their on site personnel. Sign-in / Sign-out log shall be available for Owner review upon request. Any lost badges shall be reported daily to the Owner so that badge(s) may be removed from the security system.

Contactor shall return badges at project completion.

B. The CONTRACTOR shall maintain a list of employees on the jobsite and a log of the hours worked. The log will be kept in an accessible location approved by the COR / COTR. Wage rates, EEO poster and wage poster may be displayed on a board at the same location.

C. Work shall be confined to the area identified on the Drawings.

D. The parking of Contractor’s vehicles and the private vehicles of the Contractor shall be coordinated per specification section 01 30 00 Administrative Requirements.

E. Staging of construction materials shall be in area shown on drawing T-100 Title Sheet.

1. Contractor shall lay down a bed of aggregate on the proposed landscape area to minimize the run off of mud and grass onto the drive ways.

2. Adjacent to the staging area is an existing transformer for the adjacent building. Protect the existing transformer with barricades or other measures to ensure no damage occurs.

3. Contractors shall store all materials and equipment in this area.

4. Contractors waste removal dumpster shall be located in this area.

5. At the completion of the work the contractor shall remove all temporary aggregate from the site

USDA – Task Order No. AG-5114-D-09-0084 01 00 00 – 2 and reseed landscaped area to bring area back to the original condition.

1.4 EXISTING FACILITIES

A. Any damage caused by the Contractor to existing facilities shall be replaced by the Contractor at no expense to the Owner.

B. Site Visit:

1. It is highly recommended and strongly encouraged that the Contractor visit the project site, inspect and observe site conditions and review the project scope and requirements at the site prior to submission of a bid.

1.5 COORDINATION

A. The CONTRACTOR shall recognize that the OWNER’S facilities will remain in operation during construction period, see specification section 01 10 00 Summary of Work for scope and phasing of the work.

B. The COR will cooperate with the CONTRACTOR to vacate the areas of work when required.

C. The CONTRACTOR shall advise the COR of progression to new areas of work in advance of such move.

D. The CONTRACTOR shall provide the CO and COR with a Construction Schedule at the beginning of construction activities. The schedule shall meet the OWNER’S requirement for occupancy of the facility. The schedule shall be updated by the CONTRACTOR no less than once monthly.

1.6 REGULATORY REQUIREMENTS

A. Perform all Work in accordance with the latest editions of the International Building Code with all current revisions.

B. Where references are made to Federal, State, technical association or other specifications and standards, the latest editions that are in effect at the date shown on the Drawings and Specifications shall apply. If such specifications or standards are revised prior to completion of any part of the Work to which such revision would pertain, CONTRACTOR may, if approved by COR perform such Work in accordance with the revised specifications or standards.

C. Safety and Health

1. The work shall be governed by applicable provisions of the general law, including but not limited to, the latest amendments of the following:

a. William-Steiger Occupational Safety & Health Act of 1970, Public Law 91-596.

b. Part 1910 - Occupational Safety & Health Standards, Chapter XVII of Title 29, Code of Federal Regulations.

c. Part 1926 - Safety and Health Regulations for Construction, Chapter XVII of Title 29, Code of Federal Regulations.

D. Accident Prevention

1. The safety provisions of applicable laws, building and construction codes shall be observed.

Machinery, equipment and all hazards shall be guarded or eliminated in accordance with the safety provisions of the latest edition of the Manual of Accident Prevention in Construction, published by the associated General Contractors of America, to the extent that such provisions are not in contravention of applicable laws.

E. Fire Protection

USDA – Task Order No. AG-5114-D-09-0084 01 00 00 – 3

1. During the construction period provide fire protection. Provide a minimum of (2) U.L. listed multipurpose dry chemical fire extinguisher (2A20BC) rating distributed in work area. This requirement is in addition to the Owner’s present equipment.

2. Preparation of flammable compounds inside the building is prohibited.

3. Gasoline and other flammable and volatile fluids having low flash point and ignition temperatures shall not be stored or handled in the building except in U.L. listed safety cans.

Reserve flammable liquids in barrels should be stored well away from the structure and kept under lock and key.

F. Construction Conferences

1. See specification section 01 32 00 Project Meetings regarding construction conference requirements.

G. Shop Drawings and Submittals

1. Where called for in the Technical Specifications, the CONTRACTOR shall Submit Shop Drawings and Technical Submittals for review and approval by the Architect/Engineer prior to delivery of materials to the site. CONTRACTOR shall submit one copy of every submittal to COR when transmitting submittals to the Architect/Engineer.

2. The CONTRACTOR shall submit a minimum of seven (7) copies of all Shop Drawings, samples, or other required submittals to the Architect for review. Five (5) copies will be retained by the Architect/Engineer for USDA files, and for project inspection. The remaining copies will be returned to the CONTRACTOR.

3. Architect/Engineer review is for general conformance with design concept and Contract Documents. Markings for comments shall not be construed as releasing CONTRACTOR from compliance with Contract Documents. Contractor is responsible for details and accuracy, for confirming and correlating quantities and dimensions, for selection of fabrication processes, for technique of assembly, and for performing work in a safe manner.

H. Substitutions

1. Contractor may use approved equal equipment and materials.

2. Contractor is responsible for submitting complete data to determine equivalence to Architect/Engineer.

3. Substitutions will be reviewed during the shop drawing process by the Architect/Engineer.

I. Contract Closeout Submittals. Contractor shall submit close-out documentation to Architect/Engineer for review and Architect/Engineer will forward to COR.

1. Instruction Manual

a. Upon completion of the Work and before final acceptance, prepare a loose-leaf binder containing all installation, instruction, and maintenance manuals and literature supplied with equipment and materials incorporated in the Work.

b. Include manufacturer’s operating and maintenance instructions and parts lists, clearly designated for types and models provided.

c. Furnish the binder to Architect/Engineer, who will review the contents for completeness and forward it to OWNER.

2. Maintenance Manuals

a. The Contractor shall, before final acceptance, submit three (3) copies of a bound manual for all new material and equipment, including full maintenance and operating instructions, parts inventory, sources of purchase and similar information.

USDA – Task Order No. AG-5114-D-09-0084 01 00 00 – 4

J. Construction Facilities

1. CONTRACTOR, their Subcontractors, and their employees shall not enter buildings or facilities not specifically a part of this contract. Permission for access required by CONTRACTOR may be granted by COR under COR's restrictions and limitations.

2. Contractor may use the restrooms and water fountains at the facility.

3. Contractor may use existing electrical outlets and water hose bibs at the facility as needed for the proposed renovations as long as such use does not disrupt on-going research. Contractor shall be responsible for providing extension cords and water hoses for such use.

K. Measurements

1. Use figured dimensions on the plans in place of scaling. Before ordering any material or doing any work, the Contractor shall verify all measurements at the site and shall be responsible for the correctness of same. Any difference which may be found shall be submitted to the CO / COR for consideration before proceeding with the work.

L. Removal of Debris and Clean-up

1. Contractor shall furnish dumpster. Dumpster location shall be coordinated with COR and located in the approved staging area as shown on the Site Key Plan on sheet T-100.

2. Contractor shall divert waste from landfill and recycle as practical. Diversion from landfill shall be tracked and documented (in pounds / weight). Contractor shall submit diversion documentation to the government as part of project close-out and upon Owner request. If contractor does not divert any waste, Contractor shall furnish a letter stating no waste was diverted from landfill to recycle and why diversion was not practical.

3. Debris generated by demolition activity shall be removed from the job site on the same day it is generated. Disposal shall be the responsibility of the Contractor.

4. The Contractor shall dispose of all rubbish and debris off-campus in an approved landfill.

1.7 PRECEDENCE OF DOCUMENTS

A. With reference to the Drawings, the order of precedence shall be as follows (listed in order of highest to lowest precedence):

1. Written numbers over figures, unless obviously incorrect.

2. Figured dimensions over scaled dimensions.

3. Large-scale Drawings over small-scale Drawings

4. Schedules on Drawings or in Project Manual over conflicting information on other portions of Drawings.

5. Detail Drawings govern over general Drawings.

6. Drawing with highest revision number prevails.

B. Any material specified by reference to the number, symbol, or title of a specified standard such as a commercial standard, a federal specification, a trade association standard, or other similar standard, shall comply with the requirements in the latest approved revision thereof and any amendments or supplements thereto in effect on the date of the Invitation to Bid, except as limited to type, class, or grade, or modified in such reference. The standards referred to, except as

USDA – Task Order No. AG-5114-D-09-0084 01 00 00 – 5 modified in the Specifications, shall have a full force and effect as though printed in these Specifications.

PART 2 - PRODUCTS (Not Used)

PART 3 - EXECUTION (Not Used)

END OF SECTION

SECTION 01 10 00 – SUMMARY OF WORK

USDA – Task Order No. AG-5114-D-09-0084 01 10 00 – 1 USD-ARS, St. Paul, MN SUMMARY OF WORK

SECTION 01 10 00

SUMMARY OF WORK

1.1 WORK COVERED BY CONTRACT DOCUMENTS

A. Project Identification: CDL: Repair Mechanical and Electrical Systems

1. Project Location: Cereal Disease Laboratory, 1551 Lindig Street, St. Paul, MN

2. Owner: United States Department of Agriculture, Agricultural Research Service

B. Architect Identification: The Contract Documents, dated February 17, 2010 were prepared by Bailey Edward Design 35 E Wacker, Suite 2800 Chicago, IL 60601

C. The Government will have other projects on going at the greenhouses (repairing the greenhouse stem walls and replacing the greenhouse glazing) in addition to this project.

Contractor shall coordinate and cooperate with the Owner and contractors of other projects.

1. The facility will be occupied during completion of the work. Work shall be phased and sequenced to maintain mechanical and electrical systems serving the facility as much as possible (i.e. heating systems, cooling systems, air distribution systems, electrical power systems and control systems). Contractor shall provide all preparatory installations to minimize time period of switchover / conversion to new equipment and installations shall be completed during off hours to the Owner.

2. Only one greenhouse at a time shall be available to the Contractor for the proposed renovations. Owner will need approximately one week to shift plants and materials between greenhouses after first greenhouse has been completed and is ready for use.

D. The Base Bid scope of work entails, but not limited to the following:

The lump sum amount to furnish and install all repairs, upgrades, improvements, and replace-ment of mechanical/electrical equipment and systems as indicated on the Drawings and Speci-fications except for the installations described in Bid Option #1, #2, #3 and #4. The repairs, up-grades, improvements, and replacement of mechanical/electrical equipment and systems shall be as indicated on the Drawings and Specifications.

E. The Bid Options scope of work consists of:

1. Bid Option #1: The lump sum amount to furnish and install the new emergency genera-tor and emergency electrical distribution system to serve critical loads at the facility as indicated on the Drawings and Specifications. The scope of work shall include, but not limited to: emergency generator, automatic transfer switch, normal feeder, emergency feeder, emergency distribu-tion equipment, emergency panel feeders and branch circuitry.

2. Bid Option #2: The lump sum amount to furnish and install the replacement of branch circuit electrical power panels as indicated on the Drawings and Specifi-cations.

SECTION 01 10 00 – SUMMARY OF WORK

USDA – Task Order No. AG-5114-D-09-0084 01 10 00 – 2 USD-ARS, St. Paul, MN SUMMARY OF WORK

3. Bid Option #3: The lump sum amount to furnish and install the replacement of vacuum breakers at Growth Chamber Hose Bibs, cap plumbing trap in Room 11, to connect lab natural gas system to building system and for the removal / replacement of laboratory equipment air compressor and associated piping modifications as indicated on the Drawings and Specifications.

4. Bid Option #4: The lump sum amount to furnish and install the upgrades, improvements and modifications to retrofit the building control system serving the 2005 building addition and incorporate into the new building control system furnished under base bid, as indicated on the Drawings and Specifica-tions.

F. Project will be constructed under a general construction contract.

1.2 SPECIFICATION FORMATS AND CONVENTIONS

A. Specification Format: The Specifications are organized into Divisions and Sections using the 33-division format and CSI/CSC's "MasterFormat" numbering system.

B. Specification Content: The Specifications use certain conventions for the style of language and the intended meaning of certain terms, words, and phrases when used in particular situations.

These conventions are as follows:

1. Abbreviated Language: Language used in the Specifications and other Contract Documents is abbreviated. Words and meanings shall be interpreted as appropriate.

Words implied, but not stated, shall be inferred as the sense requires. Singular words shall be interpreted as plural, and plural words shall be interpreted as singular where applicable as the context of the Contract Documents indicates.

2. Imperative mood and streamlined language are generally used in the Specifications.

Requirements expressed in the imperative mood are to be performed by Contractor.

Occasionally, the indicative or subjunctive mood may be used in the Section Text for clarity to describe responsibilities that must be fulfilled indirectly by Contractor or by others when so noted.

a. The words "shall," "shall be," or "shall comply with," depending on the context, are implied where a colon (:) is used within a sentence or phrase.

PART 2 - PRODUCTS (Not Used)

DIVISION 01 – GENERAL REQUIREMENTS

SECTION 01 30 00 – ADMINISTRATIVE REQUIREMENTS

USDA – Task Order No. AG-5114-D-09-0084 01 30 00 – 1 USD-ARS, St. Paul, MN ADMINISTRATIVE REQUIREMENTS

SECTION 01 30 00

ADMINISTRATIVE REQUIREMENTS

PART 1 GENERAL

1.1 REFERENCES

The publications listed below form a part of this specification to the extent referenced. The publications are referred to within the text by the basic designation only.

U.S. NATIONAL ARCHIVES AND RECORDS ADMINISTRATION (NARA)

15 CFR 772 Definition of Terms

15 CFR 773 Special Licensing Procedures

1.2 SUBMITTALS

The following shall be submitted in accordance with Section 01 33 00 SUBMITTAL PROCEDURES:

Preconstruction Submittals

List of contact personnel;

Progress and completion pictures;

Employee list;

Vehicle list;

Statement of Acknowledgement of Subcontractors, Form SF 1413;

1.3 CONTRACTOR PERSONNEL REQUIREMENTS

A. Vehicle List

1. Submit an original list of vehicles to be utilized at the work site with the following information for each vehicle:

a. Make.

b. Year.

c. Model.

d. License number.

e. Registered owner.

f. Coordinate vehicle information list with University of Minnesota visitor and contractor parking requirements.

B. Parking Requirements

1. Parking is very limited at the Cereal Disease Laboratory. Contractor shall contact the University of Minnesota to determine available nearby parking. Contractor shall make necessary parking arrangements and shall pay all parking fees.

SECTION 01 30 00 – ADMINISTRATIVE REQUIREMENTS

USDA – Task Order No. AG-5114-D-09-0084 01 30 00 – 2 USD-ARS, St. Paul, MN ADMINISTRATIVE REQUIREMENTS

C. Control

1. Maintain strict accountability over passes. Immediately report to the source of issue, passes missing or lost and the circumstances.

1.4 AVAILABILITY OF CADD DRAWING FILES

A. After award and upon request, the electronic "Computer-Aided Drafting and Design (CADD)" drawing files will only be made available to the Contractor for use in preparation of construction shop drawings. Data contained on these electronic files shall not be used for any purpose other than as a convenience in the preparation of construction data for the referenced project. Any other use or reuse shall be at the sole risk of the Contractor and without liability or legal exposure to the Government. The Contractor shall make no claim and waives to the fullest extent permitted by law, any claim or cause of action of any nature against the Government, its agents or sub consultants that may arise out of or in connection with the use of these electronic files.

The Contractor shall, to the fullest extent permitted by law, indemnify and hold the Government harmless against all damages, liabilities or costs, including reasonable attorney's fees and defense costs, arising out of or resulting from the use of these electronic files.

These electronic CADD drawing files are not construction documents. Differences may exist between the CADD files and the corresponding construction documents. The Government makes no representation regarding the accuracy or completeness of the electronic CADD files, nor does it make representation to the compatibility of these files with the Contractors hardware or software. In the event that a conflict arises between the signed and sealed construction documents prepared by the Government and the furnished CADD files, the signed and sealed construction documents shall govern. The Contractor is responsible for determining if any conflict exists. Use of these CADD files does not relieve the Contractor of duty to fully comply with the contract documents, including and without limitation, the need to check, confirm and coordinate the work of all contractors for the project.

B. If the Contractor uses, duplicates and/or modifies these electronic CADD files for use in producing construction drawings and data related to this contract, all previous indicia of ownership (seals, logos, signatures, initials and dates) shall be removed.

PART 2 PRODUCTS

Not used.

PART 3 EXECUTION

Not used.

SECTION 01 31 00 – PROJECT MANAGEMENT AND COORDINATION

USDA – Task Order No. AG-5114-D-09-0084 01 31 00 – 1 USD-ARS, St. Paul, MN PROJECT MANAGEMENT AND COORDINATION

SECTION 01 31 00

PROJECT MANAGEMENT AND COORDINATION

1.1 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General Project coordination procedures.

2. Coordination Drawings.

3. Project meetings.

B. See Division 01 Section "Execution Requirements" for procedures for coordinating general installation and field-engineering services, including establishment of benchmarks and control points.

1.2 COORDINATION

A. Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for Owner if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with other construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Progress meetings.

6. Preinstallation conferences.

USDA – Task Order No. AG-5114-D-09-0084 01 31 00 – 2

7. Project closeout activities.

1.3 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. See Division 23 Sections for specific Coordination Drawing requirements for mechanical installations.

4. See Division 26 Sections for specific Coordination Drawing requirements for electrical installations.

1.4 PROJECT MEETINGS

A. General: Schedule and conduct meetings and conferences at Project site..

1. Attendees: Inform participants and others involved, and individuals whose presence is required, of date and time of each meeting. Notify Owner and Architect of scheduled meeting dates and times.

2. Agenda: Prepare the meeting agenda. Distribute the agenda to all invited attendees.

3. Minutes: Record significant discussions and agreements achieved. Distribute the meeting minutes to everyone concerned, including Owner and Architect, within 3 days of the meeting.

B. Preconstruction Conference: A preconstruction conference will be scheduled by the Owner before start of construction, at a time convenient to Owner.

C. Preinstallation Conferences: Conduct a preinstallation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR / COTR / Architect/Engineer of scheduled meeting dates.

2. Agenda: Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Contract Documents.

b. Options.

c. Related Change Orders.

d. Purchases.

e. Deliveries.

f. Submittals.

g. Review of mockups.

h. Possible conflicts.

USDA – Task Order No. AG-5114-D-09-0084 01 31 00 – 3

i. Compatibility problems.

j. Time schedules.

k. Weather limitations.

l. Manufacturer's written recommendations.

m. Warranty requirements.

n. Compatibility of materials.

o. Acceptability of substrates.

p. Temporary facilities and controls.

q. Space and access limitations.

r. Regulations of authorities having jurisdiction.

s. Testing and inspecting requirements.

t. Required performance results.

u. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

D. Coordination Meetings: Conduct coordination meetings at weekly intervals.

1. Attendees: Contractor and their subcontractors, suppliers, and other entities concerned with current progress or involved in planning, coordination, or performance of future activities shall be represented at these meetings. All participants at the conference shall be familiar with Project and authorized to conclude matters relating to the Work. Notify COR / COTR / Architect/Engineer of scheduled meeting dates.

2. Agenda: Review and correct or approve minutes of previous progress meeting. Review other items of significance that could affect progress. Include topics for discussion as appropriate to status of Project.

a. Contractor's Construction Schedule: Review progress since the last meeting.

Determine whether each activity is on time, ahead of schedule, or behind schedule, in relation to Contractor's Construction Schedule. Determine how construction behind schedule will be expedited; secure commitments from parties involved to do so. Discuss whether schedule revisions are required to ensure that current and subsequent activities will be completed within the Contract Time.

b. Review present and future needs of each entity present, including the following:

1) Interface requirements.

2) Sequence of operations.

3) Status of submittals.

4) Deliveries.

5) Off-site fabrication.

6) Access.

7) Site utilization.

8) Temporary facilities and controls.

9) Work hours.

10) Hazards and risks.

11) Progress cleaning.

12) Quality and work standards.

13) Change Orders.

14) Documentation of information for payment requests.

USDA – Task Order No. AG-5114-D-09-0084 01 31 00 – 4

3. Reporting: Distribute minutes of the meeting to each party present and to parties who should have been present and to CO / COR / COTR / Architect/Engineer. Include a brief summary, in narrative form, of progress since the previous meeting and report.

a. Schedule Updating: Revise Contractor's Construction Schedule after each progress meeting where revisions to the schedule have been made or recognized.

Issue revised schedule concurrently with the report of each meeting.

PART 2 - PRODUCTS (Not Used)

SECTION 01 32 00 – PROJECT MEETINGS

USDA – Task Order No. AG-5114-D-09-0084 01 32 00 – 1 USD-ARS, St. Paul, MN PROJECT MEETINGS

SECTION 01 32 00

PROJECT MEETINGS

PART 1 - GENERAL

1.1 RELATED DOCUMENTS

A. Drawings and general provisions of the Contract, including General Requirements and other Division 1 Specification Sections, apply to this Section.

1.2 SUMMARY

A. This Section includes administrative provisions for coordinating construction operations on Project including, but not limited to, the following:

1. General project coordination procedures.

2. Conservation.

3. Drawing Coordination.

4. Administrative and supervisory personnel.

5. Project meetings.

B. Related Sections: The following Sections contain requirements that relate to this Section:

1. Division 1 Section "Closeout Procedures" for coordinating Contract closeout.

1.3 COORDINATION

A. Coordination: Coordinate construction operations included in various Sections of the Specifications to ensure efficient and orderly installation of each part of the Work. Coordinate construction operations, included in different Sections, that depend on each other for proper installation, connection, and operation.

1. Schedule construction operations in sequence required to obtain the best results where installation of one part of the Work depends on installation of other components, before or after its own installation.

2. Coordinate installation of different components with other contractors to ensure maximum accessibility for required maintenance, service, and repair.

3. Make adequate provisions to accommodate items scheduled for later installation.

B. If necessary, prepare memoranda for distribution to each party involved, outlining special procedures required for coordination. Include such items as required notices, reports, and list of attendees at meetings.

1. Prepare similar memoranda for the COR and separate contractors if coordination of their Work is required.

C. Administrative Procedures: Coordinate scheduling and timing of required administrative procedures with all construction activities to avoid conflicts and to ensure orderly progress of the Work. Such administrative activities include, but are not limited to, the following:

USDA – Task Order No. AG-5114-D-09-0084 01 32 00 – 2 USD-ARS, St. Paul, MN PROJECT MEETINGS

1. Preparation of Contractor's Construction Schedule.

2. Preparation of the Schedule of Values.

3. Installation and removal of temporary facilities and controls.

4. Delivery and processing of submittals.

5. Safety meetings.

6. Progress meetings.

7. Pre-installation conferences.

8. Project closeout activities.

D. Conservation: Coordinate construction activities to ensure that operations are carried out with consideration given to conservation of energy, water, and materials.

1. Salvage materials and equipment involved in performance of, but not actually incorporated into, the Work.

1.4 SUBMITTALS

A. Coordination Drawings: Prepare Coordination Drawings if limited space availability necessitates maximum utilization of space for efficient installation of different components or if coordination is required for installation of products and materials fabricated by separate entities.

1. Indicate relationship of components shown on separate Shop Drawings.

2. Indicate required installation sequences.

3. Refer to Division 23 Section “HVAC Materials and Methods" and Division 26 Section

"Basic Electrical Requirements" for specific Coordination Drawing requirements for mechanical and electrical installations.

1.5 PRE-CONSTRUCTION MEETING

A. Before issuance of notice to proceed, a pre-construction meeting will be held at a time and location designated by the CO.

B. Attendance: The meeting shall be attended by the CO's representatives, the Architect and his professional consultants, the Contractor and his superintendent, all major subcontractors, and other persons designated by the CO.

C. Agenda: Meeting will be chaired by the CO and recorded by the Architect/Engineer. The agenda for the meeting shall include the following items as a minimum.

1.6 PROGRESS MEETINGS

A. General: Progress meetings shall be held at the dates and times scheduled at the preconstruction meeting unless changes are agreed to by all parties and appropriate notification of such changes has been given..

1. Attendees: The meeting shall be attended by the Architect, the Contractor's superintendent and the COR's representatives. When requested by the COR, the Contractor; subcontractors, and the Architect's consultants shall also attend.

2. Agenda: Meetings will be chaired by and recorded by the COR or Architect. This will be resolved during the preconstruction meeting. The agenda for these meetings shall include the following items.

USDA – Task Order No. AG-5114-D-09-0084 01 32 00 – 3 USD-ARS, St. Paul, MN PROJECT MEETINGS

a. Review progress of construction since the previous meeting.

b. Discuss field observations, problems and conflicts.

c. Identify problems that impede planned progress and develop corrective measures as required to regain the projected schedule.

d. Plan progress during the next construction period.

e. Coordinate the progress of subcontractors.

f. Review changes proposed by the COR for their effect on the construction schedule and completion time.

1.7 PRE-INSTALLATION CONFERENCES

A. Conduct a pre-installation conference at Project site before each construction activity that requires coordination with other construction.

1. Attendees: Installer and representatives of manufacturers and fabricators involved in or affected by the installation and its coordination or integration with other materials and installations that have preceded or will follow, shall attend the meeting. Advise COR of scheduled meeting dates.

2. Agenda: Meetings will be chaired by and recorded by the A/E. Review progress of other construction activities and preparations for the particular activity under consideration, including requirements for the following:

a. Options.

b. Purchases.

c. Deliveries.

d. Submittals.

e. Review of mockups.

f. Possible conflicts.

g. Compatibility problems.

h. Time schedules.

i. Weather limitations.

j. Manufacturer's written recommendations.

k. Warranty requirements.

l. Compatibility of materials.

m. Acceptability of substrates.

n. Temporary facilities and controls.

o. Space and access limitations.

p. Regulations of authorities having jurisdiction.

q. Testing and inspecting requirements.

r. Required performance results.

s. Protection of construction and personnel.

3. Record significant conference discussions, agreements, and disagreements.

4. Do not proceed with installation if the conference cannot be successfully concluded.

Initiate whatever actions are necessary to resolve impediments to performance of the Work and reconvene the conference at earliest feasible date.

PART 2 - PRODUCTS (Not Used)

SECTION 01 33 00 - SUBMITTAL PROCEDURES

USDA – Task Order No. AG-5114-D-09-0084 01 33 00 – 1 USD-ARS, St. Paul, MN SUBMITTAL PROCEDURES

SECTION 01 33 00

SUBMITTAL PROCEDURES

1.1 SUMMARY

A. This Section includes administrative and procedural requirements for submitting Shop Drawings, Product Data, Samples, and other miscellaneous submittals.

B. See Division 01 Section "Quality Requirements."

C. See Division 01 Section "Execution Requirements."

1.2 DEFINITIONS

A. Action Submittals: Written and graphic information that requires Architect's responsive action.

B. Informational Submittals: Written information that does not require Architect's approval.

Submittals may be rejected for not complying with requirements.

1.3 SUBMITTAL PROCEDURES

A. Coordination: Coordinate preparation and processing of submittals with performance of construction activities.

1. Coordinate each submittal with fabrication, purchasing, testing, delivery, other submittals, and related activities that require sequential activity.

2. Coordinate transmittal of different types of submittals for related parts of the Work so processing will not be delayed because of need to review submittals concurrently for coordination.

a. Architect reserves the right to withhold action on a submittal requiring coordination with other submittals until related submittals are received.

B. Submittals Schedule: Comply with all requirements noted in each individual specification section. See also the “Schedule of Material Submittals” at the end of this section.

1. Contractor shall submit a Basic Progress Schedule within fourteen (14) days after Notice to Proceed and before starting any work.

2. The Basic Progress Schedule shall be in the form of a tabulation, chart or graph, consistent in all respects with the time and order of Work required by the Contract, in sufficient detail to show the chronological relationship of all activities of the Project including but not limited to planned starting and completion dates of various activities, submittal of shop drawings, procurement of materials and equipment, and scheduling of deliveries and equipment.

3. The Basic Progress Schedule shall identify the Critical Path, and quantify the Float Time for all other activities.

USDA – Task Order No. AG-5114-D-09-0084 01 33 00 – 2

4. A/E will review the Basic Progress Schedule or revision for conformance with Contract requirements. Within seven (7) days after receipt, CO will accept the Basic Progress Schedule as feasible or will return it with comments, in which case Contractor shall use CO’s comments and revise the Basic Progress Schedule accordingly.

C. Processing Time: Allow enough time for submittal review, including time for resubmittals, as follows. Time for review shall commence on Architect's receipt of submittal.

1. Initial Review: Allow 15 days for initial review of each submittal. Allow additional time if processing must be delayed to permit coordination with subsequent submittals. Architect will advise Contractor when a submittal being processed must be delayed for coordination.

2. If intermediate submittal is necessary, process it in same manner as initial submittal.

3. Allow 15 days for processing each resubmittal.

4. No extension of the Contract Time will be authorized because of failure to transmit submittals enough in advance of the Work to permit processing.

D. Identification: Place a permanent label or title block on each submittal for identification.

1. Indicate name of firm or entity that prepared each submittal on label or title block.

2. Provide a space approximately 4 by 5 inches on label or beside title block to record

Contractor's review and approval markings and action taken by Architect.

3. Include the following information on label for processing and recording action taken:

a. Project name.

b. Date.

c. Name and address of Architect.

d. Name and address of Contractor.

e. Name and address of subcontractor.

f. Name and address of supplier.

g. Name of manufacturer.

h. Unique identifier, including revision number.

i. Number and title of appropriate Specification Section.

j. Drawing number and detail references, as appropriate.

k. Other necessary identification.

E. Deviations: Highlight, encircle, or otherwise identify deviations from the Contract Documents on submittals.

F. Additional Copies: Unless additional copies are required for final submittal, and unless Architect observes noncompliance with provisions of the Contract Documents, initial submittal may serve as final submittal.

1. Additional copies submitted for maintenance manuals will not be marked with action taken and will be returned.

G. Transmittal: Package each submittal individually and appropriately for transmittal and handling.

Transmit each submittal using a transmittal form. Architect will discard submittals received from sources other than Contractor.

1. Include Contractor's certification stating that information submitted complies with requirements of the Contract Documents.

2. Transmittal Form: Use CSI Form 12.1A or approved equal.

USDA – Task Order No. AG-5114-D-09-0084 01 33 00 – 3

H. Distribution: Furnish copies of final submittals to manufacturers, subcontractors, suppliers, fabricators, installers, authorities having jurisdiction, and others as necessary for performance of construction activities. Show distribution on transmittal forms.

I. Use for Construction: Use only final submittals with mark indicating action taken by Architect in connection with construction.

PART 2 - PRODUCTS

2.1 ACTION SUBMITTALS

A. General: Prepare and submit Action Submittals required by individual Specification Sections.

1. Number of Copies: Submit 7 (seven) copies of each submittal, unless otherwise indicated. Distributed as follows: Submit (1) copy to USDA Contracting Officers Representative (COR, Cereal Disease Laboratory (CDL), St. Paul) & (6) copies to the Architect. Architect shall review and coordinate comments on submittal with COR.

Architect will retain four copies (Architect will retain one reviewed copy, two reviewed copies will be forwarded to CDL, and one reviewed copy will be forwarded to MWA office). Mark up and retain one returned copy as a Project Record Document.

B. Schedule of Values:

1. Coordinate preparation of the Schedule of Values with preparation of Contractor's Construction Schedule.

2. Format and Content: Use the Project Manual table of contents as a guide to establish line items for the Schedule of Values. Provide at least one line item for each Specification Section.

3. Identification: Include the following Project identification on the Schedule of Values:

a. Project name and location.

b. Contractor's name and address.

c. Date of submittal.

4. Arrange the Schedule of Values in tabular form with separate columns to indicate the following for each item listed:

a. Related Specification Section or Division.

b. Description of the Work.

c. Name of subcontractor.

d. Name of manufacturer or fabricator.

e. Name of supplier.

f. Change Orders (numbers) that affect value.

g. Dollar value.

h. Percentage of the Contract Sum to nearest one-hundredth percent, adjusted to total 100 percent.

5. Provide a breakdown of the Contract Sum in enough detail to facilitate continued evaluation of Applications for Payment and progress reports. Coordinate with the Project Manual table of contents. Provide several line items for principal subcontract amounts, where appropriate.

6. Round amounts to nearest whole dollar; total shall equal the Contract Sum.

USDA – Task Order No. AG-5114-D-09-0084 01 33 00 – 4

7. Provide a separate line item in the Schedule of Values for each part of the Work where Applications for Payment may include materials or equipment purchased or fabricated and stored, but not yet installed.

8. Provide separate line items in the Schedule of Values for initial cost of materials, for each subsequent stage of completion, and for total installed value of that part of the Work.

9. Each item in the Schedule of Values and Applications for Payment shall be complete.

Include total cost and proportionate share of general overhead and profit for each item.

a. Temporary facilities and other major cost items that are not direct cost of actual work-in-place may be shown either as separate line items in the Schedule of Values or distributed as general overhead expense, at Contractor's option.

10. Schedule Updating: Update and resubmit the Schedule of Values before the next Applications for Payment when Change Orders or Construction Change Directives result in a change in the Contract Sum.

C. Product Data: Collect information into a single submittal for each element of construction and type of product or equipment.

1. If information must be specially prepared for submittal because standard printed data are not suitable for use, submit as Shop Drawings, not as Product Data.

2. Mark each copy of each submittal to show which products and options are applicable.

3. Include the following information, as applicable:

a. Manufacturer's written recommendations.

b. Manufacturer's product specifications.

c. Manufacturer's installation instructions.

d. Manufacturer's catalog cuts.

e. Wiring diagrams showing factory-installed wiring.

f. Printed performance curves.

g. Operational range diagrams.

h. Compliance with recognized trade association standards.

i. Compliance with recognized testing agency standards.

D. Shop Drawings: Prepare Project-specific information, drawn accurately to scale. Do not base Shop Drawings on reproductions of the Contract Documents or standard printed data.

1. Preparation: Include the following information, as applicable:

a. Dimensions.

b. Identification of products.

c. Fabrication and installation drawings.

d. Roughing-in and setting diagrams.

e. Wiring diagrams showing field-installed wiring, including power, signal, and control wiring.

f. Shopwork manufacturing instructions.

g. Templates and patterns.

h. Schedules.

i. Notation of coordination requirements.

j. Notation of dimensions established by field measurement.

2. Sheet Size: Except for templates, patterns, and similar full-size drawings, submit Shop

Drawings on sheets at least 8-1/2 by 11 inches but no larger than 30 by 40 inches.

E. Samples: Prepare physical units of materials or products, including the following:

USDA – Task Order No. AG-5114-D-09-0084 01 33 00 – 5

1. Comply with requirements in Division 01 Section "Quality Requirements" for mockups.

2. Samples for Initial Selection: Submit manufacturer's color charts consisting of units or sections of units showing the full range of colors, textures, and patterns available.

a. Submit two full sets of available choices where color, pattern, texture, or similar characteristics are required to be selected from manufacturer's product line.

Architect will return submittal with options selected.

3. Samples for Verification: Submit…