Pre-Bid Meeting Notes-Documents.doc

Deferred Maintenance Admin Facilities Ava Admin Site Window Restoration Mark Twain National Forest

AG-4419-S-10-0705

7/14/2010 Pre-Quote Meeting/Site Showing

Ft. Scott, KS 620-223-3700

620-704-2700 (Cell)

Myrtle Beach, SC 29577 843-626-3500 (Office)

417-496-7275 (Cell)

816-465-0016 (Cell) aucodahms @hotmail.com

Commerce, OK 74339 918-675-5604 (Office)

918-675-4055 (FAX)

918-961-0614 (Cell)

Lenexa, KS 66215 903-227-0251

Nixa, MO 65714 417-860-1824

Nixa, MO 65714 417-860-1824

Springfield, MO 65802 417-886-0909

417-886-0908 (FAX)

Springfield, MO 417-869-5550

417-869-2950

Dora, MO 65637 417-257-0484 (Office) 573-202-8151 (Cell)

Ava, MO 65608 417-683-4428

Ava, MO 65608 417-683-4428

Ava, MO 65608 231-649-3798

Questions/Answers:

1) Clarification: There is an error on the Site Diagram Lead Based Paint Survey Drawing, Figure 2.0. The building shown as the Warehouse on the diagram is actually the single-wide trailer. A revised diagram will be attached with the Amendment showing the correct location of the warehouse.

2) Clarification: The escape ladder on the North building, specified to be removed by the contractor, will remain the property of the Government.

3) Revision: SECTION 085201 – Window Restoration; Part 8.1 Sash and Jamb Repair, Paragraph A.1, Replacement Glass: Add “Replacement glass for all windows to be low-E while maintaining clarity, reflective, and thickness requirements that are close to original”.

4) Question: The specifications state that the window restoration work is to be performed at the project site. Is this absolute?

Answer: Restoration of the windows may take place off-site, however the priming and painting will take place at the project site to allow for government inspection of restoration work.

5) Question: Does the contractor need to provide proposal for installing the cellar door?

Answer: The selected Contractor will be responsible for providing a submittal with a shop drawing and connection details of the cellar (bulkhead) door and connection to the building for acceptance, the attachment method shall provide a weathertight seal, minimize disturbance to the historical fabric of the building (any necessary anchors will be placed in the concrete basement wall or tuckpointed wall joints, wall rocks are not to be disturbed). Contractor will be responsible for ensuring codes, standards, and regulations in the contract are met and followed.

6) Question: Does the 2” x 4” screen framing on the outside of the windows get removed?

Answer: Yes, the 2” x 4” framing will need to be removed for installation of the storm windows.

7) Question: Are the windows in the warehouse garage doors to be restored?

Answer: Yes, payment will be under Item 7.

8) Question: Some of the windows in the warehouse garage doors have plexi-glass in them. If we have to replace some panes, do we replace with plexi-glass or something else?

Answer: IBC 2009: Section 2406.4 Hazardous Locations…. Glazing in swinging doors. Safety glazing (fully tempered allowable) will be required. Approximate thickness and clarity/color shall closely match historic and replacement glass on other windows as specified.

9) Question: To what extent is abatement required for the lead paint on the garage doors and exterior woodwork?

Answer: All lead paint work shall be performed by Certified Lead Abatement/Certified contractor, EPA, MoDNR, OSHA, and HUD regulations for personal protective equipment, government employee protection, cleaning and waste containment will be followed. Exterior soffit, fascia, siding, etc. will not be full abatement or encapsulation it will be removal of all loose and friable paint with sanding to provide a smooth blemish free surface that will accept primer and paint as specified (Benjamin Moore) and wood repair. Windows and all friction surfaces will require complete lead paint removal and abatement.

10) Question: Do the interior surfaces of the garage doors get painted?

Answer: Only the exterior and friction surfaces are to be painted.

11) Question: Are the basement windows included in the window restoration work?

Answer: Yes, Add Basement windows will be covered under Item 7: abate lead paint on basement windows, repair wood if necessary, prime and paint, weatherseal.

12) Question: Are there any restrictions to the hours in which work can be done?

Answer: Contractor will be permitted to work outside of the normal 8:00 AM – 4:30 PM work hours.

Revised Site Diagram: Lead Based Paint Survey, Figure 2.0