SPEC21JAN10Vol2.pdf

U.S. NATIONAL ARBORETUM

ADMINISTRATION BUILDING

RENOVATION

WASHINGTON, DC

SPECIFICATIONS

8 JANUARY 10

UNITED STATES

DEPARTMENT OF

AGRICULTURE

PROJECT NO.: 03-2003-02

SUBMITTED BY:

RMF ENGINEERING, INC.

CONSULTING ENGINEERS

5520 RESEARCH PARK DRIVE

BALTIMORE, MARYLAND 21228

(410) 576-0505 Fax: (410) 385-0327

U.S. NATIONAL ARBORETUM 109145A

ADMINISTRATION BUILDING RENOVATION, WASHINGTON D.C.

PROJECT TABLE OF CONTENTS

DIVISION 01 - GENERAL REQUIREMENTS

01110N SUMMARY OF WORK

01140N WORK RESTRICTIONS

01310N ADMINISTRATIVE REQUIREMENTS

01321N NETWORK ANALYSIS SCHEDULES (NAS)

01330 SUBMITTAL PROCEDURES

01420 SOURCES FOR REFERENCE PUBLICATIONS

01450N CONSTRUCTION QUALITY CONTROL

01500N TEMPORARY FACILITIES AND CONTROLS

01525 SAFETY AND OCCUPATIONAL HEALTH REQUIREMENTS

01550 TEMPORARY CONDITIONING PLAN

01560 TEMPORARY OFFICE AND VISITORS TRAILERS

01572 CONSTRUCTION AND DEMOLITION WASTE MANAGEMENT

01575N TEMPORARY ENVIRONMENTAL CONTROLS

01580 PROJECT IDENTIFICATION

01670 RECYCLED / RECOVERED MATERIALS

01770N CLOSEOUT PROCEDURES

01781 OPERATION AND MAINTENANCE DATA

DIVISION 02 - SITE CONSTRUCTION

02220 DEMOLITION

02231 CLEARING AND GRUBBING

02300 EARTHWORK

02316 EXCAVATION, TRENCHING, AND BACKFILLING FOR UTILITIES

SYSTEMS

02510 WATER DISTRIBUTION

02531 SANITARY SEWERS

02741 BITUMINOUS CONCRETE PAVEMENT

02770A CONCRETE SIDEWALKS AND CURBS AND GUTTERS

02921 TURF

DIVISION 03 - CONCRETE

03300 CAST-IN-PLACE CONCRETE

03930 CONCRETE REHABILITATION

DIVISION 04 - MASONRY

04200 MASONRY

DIVISION 05 - METALS

05120 STRUCTURAL STEEL

05400N COLD-FORMED METAL FRAMING

05500 METAL: MISCELLANEOUS AND FABRICATIONS

05720 ARCHITECTURAL ORNAMENTAL HANDRAIL AND RAILING

DIVISION 06 - WOOD AND PLASTICS

06100 ROUGH CARPENTRY

06200 FINISH CARPENTRY

06410A LAMINATE CLAD ARCHITECTURAL CASEWORK

06650 SOLID POLYMER FABRICATIONS

DIVISION 07 - THERMAL AND MOISTURE PROTECTION

PROJECT TABLE OF CONTENTS Page 1

07212 MINERAL FIBER BLANKET INSULATION

07220 ROOF AND DECK INSULATION

07413 METAL WALL PANELS

07550 MODIFIED BITUMINOUS MEMBRANE ROOFING

07600 FLASHING AND SHEET METAL

07840 FIRESTOPPING

07920 JOINT SEALANTS

DIVISION 08 - DOORS AND WINDOWS

08110 STEEL DOORS AND FRAMES

08120 INTERIOR ALUMINUM FRAMES

08210 WOOD DOORS

08600 SKYLIGHTS

08710 DOOR HARDWARE

08800 GLAZING

08900 GLAZED CURTAIN WALL

DIVISION 09 - FINISHES

09100 METAL SUPPORT ASSEMBLIES

09225 STUCCO

09250 GYPSUM BOARD

09310 CERAMIC TILE, QUARRY TILE, AND PAVER TILE

09445 CEMENTITIOUS TERRAZZO FLOORING

09510 ACOUSTICAL CEILINGS

09650 RESILIENT FLOORING

09680 CARPET

09720 WALLCOVERINGS

09900 PAINTS AND COATINGS

DIVISION 10 - SPECIALTIES

10153 TOILET PARTITIONS

10201 METAL WALL LOUVERS

10440 INTERIOR SIGNAGE

10800 TOILET ACCESSORIES

DIVISION 13 - SPECIAL CONSTRUCTION

13080 SEISMIC PROTECTION FOR MISCELLANEOUS EQUIPMENT

13281N ENGINEERING CONTROL OF ASBESTOS CONTAINING MATERIALS

13286N HANDLING OF LIGHTING BALLASTS AND LAMPS CONTAINING PCBs

AND MERCURY

13720A ELECTRONIC SECURITY SYSTEM

13852N INTERIOR FIRE DETECTION AND ALARM SYSTEM

13853N CENTRAL FIRE ALARM SYSTEM, DIGITAL ALARM COMMUNICATOR TYPE

13930N WET-PIPE FIRE SUPPRESSION SPRINKLERS

13962N CLEAN AGENT FIRE EXTINGUISHING (LOW PRESSURE)

DIVISION 15 - MECHANICAL

15050N BASIC MECHANICAL MATERIALS AND METHODS

15070N MECHANICAL SOUND, VIBRATION AND SEISMIC CONTROL

15080N MECHANICAL INSULATION

15181N CHILLED, CONDENSER, OR DUAL SERVICE WATER PIPING

15182 REFRIGERANT PIPING

15185N LOW TEMPERATURE WATER (LTW) HEATING SYSTEM

PROJECT TABLE OF CONTENTS Page 2

15216N WELDING PRESSURE PIPING

15400N PLUMBING SYSTEMS

15601N CENTRAL REFRIGERATION EQUIPMENT FOR AIR CONDITIONING

15720N AIR HANDLING UNITS

15730N UNITARY AIR CONDITIONING EQUIPMENT

15760N TERMINAL HEATING AND COOLING UNITS

15810N DUCTWORK AND DUCTWORK ACCESSORIES

15910N DIRECT DIGITAL CONTROL SYSTEMS

15950N HVAC TESTING/ADJUSTING/BALANCING

15995 COMMISSIONING OF BUILDING SYSTEMS

DIVISION 16 - ELECTRICAL

16050N BASIC ELECTRICAL MATERIALS AND METHODS

16237N SINGLE OPERATION GENERATOR SETS

16261N VARIABLE FREQUENCY CONTROLLERS UNDER 600 VOLTS

16402N INTERIOR DISTRIBUTION SYSTEM

16410N AUTOMATIC TRANSFER SWITCHES

16442N SWITCHBOARDS AND SWITCHGEAR

16510N INTERIOR LIGHTING

16710N STRUCTURED TELECOMMUNICATIONS CABLING AND PATHWAY SYSTEM

16751A CLOSED CIRCUIT TELEVISION SYSTEMS

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PROJECT TABLE OF CONTENTS Page 3

SECTION 01110N

SUMMARY OF WORK

02/03

PART 1 GENERAL

1.1 WORK COVERED BY CONTRACT DOCUMENTS

1.1.1 Project Description

The work includes, but is not limited to,:

a. Remove and replace existing masonry walls, as shown. Remove and replace existing ceilings, doors, and frames. Repair or replace existing terrazzo floors. Refinish existing floors. Refinish existing wall paneling in Lobby.

b. Remove and replace the existing HVAC systems and controls except for two existing gas fired boilers in basement mechanical room.

c. Remove and replace the existing plumbing and fire protection systems, except for pool filtration equipment located in basement pool equipment room.

d. Remove and replace the existing electrical distribution system and lighting systems. Remove and replace the telecommunications system. New system shall include transient voltage surge suppression system (TVSS), a complete microprocessor based multiplexed addressable fire detection and alarm system, security system, lab monitoring system and a grounding grid around perimeter of main electrical rooms.

e. Provide new Security System.

f. Minor site revisions for domestic water and electrical services.

g. Add structural support for herbarium shelving system and reconstructed stairs. Remove and replace railing and post at pedestrian bridges. Add new concrete slabs for Main Wing Electrical Room and Lobby Wing slab.

h. Remove and dispose of all non-salvageable materials and hazardous waste.

i. Provide temporary leased office trailers for the duration of the Renovation Work. Temporary office trailers, includes moving existing furniture out of the building to storage on the Arboretum grounds or to the temporary trailers and then moving back after completion of the work.

1.1.2 Location

The work shall be located at the United States National Arboretum, 3501 New York Ave. N.E., Washington, D.C. 20002.

SECTION 01110N Page 1

1.2 EXISTING WORK

In addition to "FAR 52.236-9, Protection of Existing Vegetation, Structures, Equipment, Utilities, and Improvements":

a. Remove or alter existing work in such a manner as to prevent injury or damage to any portions of the existing work which remain.

b. Repair or replace portions of existing work which have been altered during construction operations to match existing or adjoining work, as approved by the Contracting Officer. At the completion of operations, existing work shall be in a condition equal to or better than that which existed before new work started.

1.3 LOCATION OF UNDERGROUND FACILITIES

The construction contractor is responsible for obtaining all required permits. The Contracting Officer will provide any required information or signatures required for permits but the construction contractor is responsible for filling out the permit applications, submitting, paying if required, and obtaining the permit. Scan the construction site with electromagnetic or sonic equipment, and mark the surface of the ground where existing underground utilities are discovered. Obtain digging permits prior to start of excavation. Notify the Contracting Officer (CO) 15 Calendar days in advance in writing to obtain CO's approval as well.

Verify the elevations of existing piping, utilities, and any type of underground obstruction not indicated or specified to be removed but indicated or discovered during scanning in locations to be traversed by piping, ducts, and other work to be installed. Verify elevations before installing new work closer than nearest manhole or other structure at which an adjustment in grade can be made.

1.3.1 Notification Prior to Excavation

Notify the Contracting Officer at least 72 hours prior to starting excavation work.

1.4 GOVERNMENT-FURNISHED MATERIAL AND EQUIPMENT

1.4.1 Delivery Schedule

Notify the Contracting Officer in writing at least 3 calendar days in advance of the date on which the materials and equipment are required. Pick up materials and equipment no later than 30 calendar days after such date.

1.5 RADIO TRANSMITTER RESTRICTIONS

To preclude accidental actuation of sensative electronic equipment, the Contractor shall conform to the restrictions and procedures for use of radio transmitting equipment. Under no circumstances shall transmitters be used without prior written approval from the Contracting Officer.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01110N Page 2

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SECTION 01110N Page 3

SECTION 01140N

WORK RESTRICTIONS

02/03

PART 1 GENERAL

1.1 SPECIAL SCHEDULING REQUIREMENTS

a. Any construction work involving utilities shall have prior written approval by the Contracting Officer at least 15 calendar days before work starts. Any work that will interfere with normal utilities operation shall be clearly identified, including the expected start and stop time of the interruption.

b. Have materials, equipment, and personnel required to perform the work at the site prior to the commencement of the work segment planned.

c. The National Arboretum will remain in operation during the entire construction period. The Contractor shall conduct his operations so as to cause the least possible interference with normal operations of the activity.

d. Permission to interrupt any roads, and/or utility service shall be requested in writing from the Contracting Officer a minimum of 21 calendar days prior to the desired date of interruption.

e. The work under this contract requires special attention to the scheduling and conduct of the work in connection with existing operations. Identify on the construction schedule each factor which constitutes a potential interruption to operations.

The following conditions apply:

(1) Access to adjacent facilities.

(2) Utilities, water, sewer, electric, communications, etc.

1.2 CONTRACTOR ACCESS AND USE OF PREMISES

1.2.1 Activity Regulations

Ensure that Contractor personnel employed on the Activity become familiar with and obey Activity regulations including safety, fire, trafic and security regulations. Construction traffic inside the USNA will be limited to the route identified by the COR, as identified during the pre-construction conference. Keep within the limits of the work and avenues of ingress and egress. Ingress and egress of Contractor vehicles at the Activity is limited to the New York Avenue entrance and exit. To minimize traffic congestion, delivery of materials shall be outside of peak traffic hours (6:30 to 8:00 a.m. and 3:30 to 5:00 p.m.) unless otherwise approved by the Contracting Officer. Wear hard hats in designated areas.

Do not enter any restricted areas unless required to do so and until cleared for such entry. The Contractor's equipment shall be conspicuously marked for identification.

SECTION 01140N Page 1

1.2.1.1 Employee List

The Contractor shall provide to the Contracting Officer, in writing, the names of two designated representatives authorized to request personnel and vehicle passes for employees and subcontractor's employees prior to commencement of work under this contract.

1.2.2 Working Hours

Regular working hours shall consist of an 8 1/2 hour period established by the Contractor Officer, between 7 a.m. and 3:30 p.m., Monday through Friday, excluding Government holidays. All construction trade workers shall wear clothing identifying their employer.

1.2.3 Work Outside Regular Hours

Work outside regular working hours requires Contracting Officer approval.

Make application 15 calendar days prior to such work to allow arrangements to be made by the Government for inspecting the work in progress, giving the specific dates, hours, location, type of work to be performed, contract number and project title. Based on the justification provided, the Contracting Officer may approve work outside regular hours. During periods of darkness, the different parts of the work shall be lighted in a manner approved by the Contracting Officer. Make utility cutovers after normal working hours or on Saturdays, Sundays, and Government holidays unless directed otherwise.

1.2.4 Utility Cutovers and Interruptions

a. Make utility cutovers and interruptions after normal working hours or on Saturdays, Sundays, and Government holidays. Conform to procedures required in the paragraph "Work Outside Regular Hours."

b. Ensure that new utility lines are complete, except for the connection, before interrupting existing service.

c. Interruption to water, sanitary sewer, storm sewer, telephone service, electric service, and fire alarm, shall be considered utility cutovers pursuant to the paragraph entitled "Work Outside Regular Hours."

1.2.5 Temporary Fence

Contractor shall provide temporary fencing for staging and storage areas.

PART 2 PRODUCTS

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PART 3 EXECUTION

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SECTION 01140N Page 2

SECTION 01310N

ADMINISTRATIVE REQUIREMENTS

09/03

PART 1 GENERAL

1.1 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted before the Contracting Office will issue a Notice to Proceed:

SD-01 Preconstruction Submittals

Performance and Payment Bonds(Standard Forms 25 and 25A); G

Progress and Payment Schedule, with dates and values, prepared on ARS Form 371; G

Construction Progress and Payment Schedule; G

Statement and Acknowledgment Form (SF-1413) for each subcontract and any subsequently awarded contract; G

List of Employees, including e-Verification requirements; G

Insurance Coverage; G

List of contact personnel; G

Insurance; G

1.2 MINIMUM INSURANCE REQUIREMENTS

Procure and maintain during the entire period of performance under this contract the following minimum insurance coverage:

a. Comprehensive general liability: $500,000 per occurrence

b. Automobile liability: $200,000 per person, $500,000 per occurrence for bodily injury, $20,000 per occurrence for property damage

c. Workmen's compensation as required by Federal and State workers' compensation and occupational disease laws.

d. Employer's liability coverage of $100,000, except in States where workers compensation may not be written by private carriers,

e. Others as required by local law.

SECTION 01310N Page 1

1.3 CONTRACTOR PERSONNEL REQUIREMENTS

1.3.1 Subcontractors and Personnel

Furnish a list of contact personnel of the Contractor and subcontractors including addresses and telephone numbers for use in the event of an emergency. As changes occur and additional information becomes available, correct and change the information contained in previous lists.

1.3.2 Subcontractor Special Requirements

1.3.2.1 Asbestos Containing Material

All contract requirements of Engineering Control of Asbestos Containing Materials assigned to the Private Qualified Person (PQP) shall be accomplished directly by a first tier subcontractor.

1.3.2.2 Space Temperature Control, HVAC TAB, and Apparatus Inspection

All contract requirements of Space Temperature Control Systems, Direct Digital Control System, HVAC Testing/Adjusting/Balancing shall be accomplished directly by a first tier subcontractor. No work shall be accomplished by a second tier subcontractor.

1.3.3 Contractor Personnel Requirements

Failure to obtain entry approval will not affect the contract price or time of completion.

1.4 SUPERVISION

Have at least one qualified supervisor capable of reading, writing, and conversing fluently in the English language on the job site during working hours. In addition, if a Quality Control (QC) representative is required on the contract, then that individual shall also have fluent English communication skills.

Supervisors and employees that shall be on the site for at least a year shall obtain an identification permit from the Contracting Officer at the George Washington Carver Center in Beltsville, Maryland.

1.5 PRECONSTRUCTION CONFERENCE

After award of the contract but prior to commencement of any work at the site, meet with the Contracting Officer to discuss and develop a mutual understanding relative to the administration of the value engineering and safety program, preparation of the schedule prices, shop drawings, and other submittals, scheduling programming, and prosecution of the work.

Major subcontractors who will engage in the work shall also attend.

1.6 ELECTRONIC MAIL (E-MAIL) ADDRESS

The Contractor shall establish and maintain electronic mail (e-mail) capability along with the capability to open various electronic attachments in Microsoft, Adobe Acrobat, and other similar formats. Within 10 days after contract award, the Contractor shall provide the Contracting Officer two e-mail addresses for electronic communications from the Contracting Officer related to this contract including, but not limited to contract documents, invoice information, request for proposals, and other

SECTION 01310N Page 2 correspondence. The Contracting Officer may also use email to notify the Contractor of conditions when emergency conditions warrant, such as hurricanes, terrorist threats, etc.

It is the Contractor's responsibility to make timely distribution of all Contracting Officer initiated e-mail with its own organization including field office(s). The Contractor shall promptly notify the Contracting Officer, in writing, of any changes to this email address.

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PART 3 EXECUTION

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SECTION 01310N Page 3

SECTION 01321N

NETWORK ANALYSIS SCHEDULES (NAS)

02/03

PART 1 GENERAL

1.1 DESCRIPTION

The network analysis system shall consist of the network analysis schedule (diagram) and associated reports. The scheduling of all procurement and construction shall be the responsibility of the Contractor. Construction increments will be interrelated on a single schedule that represents the entire project duration from Contract Award to the Contract Completion Date. Schedule updates will build upon each other and will include construction increments as they are detailed, submitted and accepted.

Submission of progress and revision data will be used to measure work progress, aid in the evaluation for requests for time extensions, and to provide the basis of all progress payments. The Critical Path Method (CPM) of network calculation shall be used to generate the project schedule and will utilize the Precedence Diagram Method (PDM) to satisfy both time and cost applications. All progress payment amounts will be derived from and tied to the cost-loaded schedule activities.

For consistency, when scheduling software terminology is used in this specification, the terms in Primavera's scheduling programs are used.

Primavera Project Planner, P3, Primavera Project Manager, SureTrak and PrimeContract are registered trademarks or service marks of Primavera Systems, Inc. Adobe and Acrobat are registered trademarks of Adobe Systems Incorporated.

1.2 SUBMITTALS

Government approval is required for submittals with a "G" designation;

submittals not having a "G" designation are for information only or as otherwise designated. When used, a designation following the "G" designation identifies the office that will review the submittal for the Government. The following shall be submitted in accordance with Section

01330, SUBMITTAL PROCEDURES:

SD-01 Preconstruction Submittals

Qualifications (Ref. paragraph 1.5); G

Standard Activity ID Dictionary (Ref. paragraph 1.6.2.3); G

Construction Network Analysis Schedule; G

SD-07 Certificates

Monthly Network Analysis Updates (Ref. paragraph 1.7.5); G

SD-11 Closeout Submittals

As-Built Schedule (Ref. paragraph 1.7.7); G

SECTION 01321N Page 1

1.3 SCHEDULE ACCEPTANCE

Review comments made by the Government on the Contractor's schedule(s) will not relieve the Contractor from compliance with requirements of the Contract Documents. The Contractor is responsible for scheduling, sequencing, and prosecuting the Work to comply with the requirements of the Contract Documents. Government acceptance extends only to the activities of the Contractor's schedule that the Government has been assigned responsibility for and agrees it is responsible. The Government will also review for contract imposed schedule constraints and conformance, and cost loading of the CPM activities. Comments offered on other parts of the schedule, which the Contractor is assigned responsibility, are offered as a courtesy and are not conditions of Government acceptance; but are for the general conformance with established industry schedule concepts.

1.3.1 Schedule Acceptance Prior to Start of Work

The Baseline Network Analysis Schedule described in the paragraph entitled "Baseline Network Analysis Schedule" must be submitted and accepted by the Government before the Contractor will be allowed to start work on the construction stage(s) of the contract. Examples of construction stages are, but not limited to; demolition, site work, temporary work for construction, etc.

1.3.2 Acceptance

a. When the Construction Network Analysis Schedule is submitted and accepted by the Contracting Officer, it will then be considered the "Baseline Network Analysis Schedule". The Baseline Network Analysis Schedule will then be used by the Contractor for planning, organizing, and directing the work; reporting progress;

and requesting payment for work accomplished. The schedule will be updated monthly by the Contractor and submitted monthly with the progress pay request to reflect the current status of the work. Submittal and acceptance of the Baseline Network Analysis Schedule and accurate updated schedules accompanying the pay requests are both conditions precedent to processing pay requests. Only bonds will be paid prior to acceptance of the Baseline Schedule(s).

b. Submittal of the Network, and subsequent schedule updates, will be understood to be the Contractor's representation that the submitted schedule meets all of the requirements of the Contract Documents, accurately reflects the work accomplished, and that Work will be executed in the sequence indicated on the submitted schedule.

1.4 SOFTWARE

The scheduling software that will be utilized by the Government on this project is SureTrak by Primavera Systems, Inc. Notwithstanding any other provision in the contract, schedules submitted for this project must be prepared using either Primavera P3 or Primavera SureTrak (files saved in Concentric P3 format). The Contractor shall provide electronic files saved in a format that is compatible with the Contracting Officer's current software version. Submission of data from another software system where data conversion techniques or software is used to import into Primavera's scheduling software is not acceptable and will be cause for rejection of the submitted schedule.

SECTION 01321N Page 2

1.5 QUALIFICATIONS

The Contractor shall designate a Scheduler that will be responsible for the development, preparation, and maintenance of an accurate, computerized Network Analysis Schedule. The Scheduler shall have previously developed, created and maintained at least 2 previous computerized schedules of similar size and complexity of this contract. A resume outlining the qualifications of the Scheduler shall be submitted for acceptance to the Contracting Officer. If at a later date, the Contracting Officer considers the Contractor's Scheduler to be incompetent or objectionable, the Contractor will propose a new Scheduler, meeting the qualification requirements. Payments will not be processed until an acceptable Scheduler is provided.

1.6 NETWORK SYSTEM FORMAT

The system shall consist of time scaled logic diagrams and specified reports.

1.6.1 Diagrams

Show the order and interdependence of activities and the sequence in which the work is to be accomplished as planned. The basic concept of a network analysis diagram will be followed to show how the start of a given activity is dependent on the completion of preceding activities and how its completion restricts or restrains the start of following activities.

Diagrams shall be organized by Work Phase and sorted by Early Start Date and will show a continuous flow from left to right with no logic (relationship lines) from right to left. With the exception of the Contract Award, Project Start and Project Completion milestone activities, no activities will be open-ended; each activity will have predecessor and successor ties. The diagram shall clearly show the activities of the critical path. Once an activity exists on the schedule it may not be deleted and must remain in the logic. No more than 20 percent of the activities may be critical or near critical. Critical will be defined as having zero days of Total Float. "Near critical" will be defined as having Total Float in the range of 1 to 14 days. Show the following information on the diagrams for each activity:

a. Activity ID

b. Activity Description

c. Original Duration in Work Days

d. Remaining duration

e. Actual Duration in Work Days

f. Early Start Date

g. Early Finish Date

h. Total Float

Provide network diagrams on ANSI E sheets. Updated diagrams shall show the date of the latest revision.

SECTION 01321N Page 3

1.6.2 Schedule Activity Properties and Level of Detail

Numbering shall be assigned so that, in general, predecessor activity numbers are smaller numerically than the successor activity numbers. Skip numbering shall be used on the network to allow insertion of additional activities for contract modifications and logic changes. The minimum number of construction activities in the final network diagram shall be as required for a complete construction progress analysis. Activity categories included in the schedule are specified below.

1.6.2.1 Activity Categories

a. Procurement Activities: Tasks related to the procurement of material or equipment shall be included as separate activities in the project schedule. Examples of procurement activities include, but are not limited to; Material/equipment submittal preparation, submittal and approval of material/equipment; delivery of O&M manuals; material/equipment fabrication and delivery, delivery of extra parts, extra stock, special tools, notification of Government Furnished Material/Equipment delivery requirement, etc. As a minimum, separate procurement activities will be provided for every specification section. If the Contractor intends on using Just-In-Time (JIT) delivery methods, the schedule will show each JIT delivery with relationship tie to the Construction Activity specifically for the JIT delivery. Material and equipment for which payment will be requested in advance of installation shall be cost-loaded with the procurement costs. All activities within a procurement process/cycle will have a unique identifier in the activity code to show their relationships and will extend to the related construction activities (i.e., CSI Code).

b. Government Activities: Government and other agency activities that could impact progress shall be clearly identified.

Government activities include, but are not limited to; Government approved submittal reviews, Government conducted inspections/tests, environmental permit approvals by State regulators, utility outages, Notice(s) to Proceed and delivery of Government Furnished Material/Equipment. Show activities indicating Government furnished materials and equipment utilizing delivery dates indicated in "FAR 52.245-2, Government Property (Fixed-Price Contracts)." Government activities will be driven by calendars that reflect Saturdays, Sundays and all Federal Holidays as non-work days.

c. Construction Quality Management (CQM) Activities: CQM Activities will identify the Preparatory Phase and Initial Phase for each Definable Feature of Work identified in the Contractor's Quality Control Plan. These activities will be added to each 3-Week Look Ahead Schedule referenced in the paragraph entitled "THREE-WEEK LOOK AHEAD SCHEDULE" and will also be included in each monthly update referenced in the paragraph entitled "Monthly Network Analysis Updates". The Follow-up Phase will be represented by the Construction Activities in the Baseline Schedule and in the schedule updates.

d. Construction Activities: Construction activities shall include, but are not limited to: Tasks related to mobilization or demobilization; the installation of temporary or permanent work by

SECTION 01321N Page 4 tradesman; testing and inspections of installed work by technicians, inspectors or engineers; start-up and testing of equipment; commissioning of building and related systems;

scheduling of specified manufacture's representatives; Punch Out Inspection; Pre-Final Inspection, Final Acceptance Inspection;

final clean-up; training to be provided; and administrative tasks necessary to start, proceed with, accomplish or finalize the contract. No onsite construction activity shall have a duration in excess of 20 working days. Contractor activities will be driven by calendars that reflect Saturdays, Sundays and all Federal Holidays as non-work days.

1.6.2.2 Project Milestones

Dates shall be shown on the diagram for the start of the project, any contract required interim start and completion dates, contract completion date and other significant milestones.

a. Project Start Date Milestones: The schedule shall start no earlier than the Contract Award Date and the project duration (Day

1) will start on the Notice-to-Proceed (NTP) date. The Contractor shall include as the first milestone in the schedule, an activity named "Contract Award". Another milestone shall be included that will be named "Start Project". The Contract Award and Project Start milestones shall have mandatory start constraint dates equal to the Contract Award and NTP dates, respectively.

b. Constraint of Last Activity Milestone: The Contractor shall include as the last activity in the project schedule, an activity named "End Project". The "End Project" activity shall have a mandatory finish constraint equal to the contract completion date for the project. Calculation of project updates shall be such that if the finish of the last activity falls after the contract completion date, then the float calculation shall reflect negative float on the critical path.

c. Early Project Completion: In the event the Contractor's project schedule shows completion of the project prior to the contract completion date, the Contractor shall include an activity named "Contractor Early Completion". The activity shall be a milestone with an unconstrained date representing the Contractor's Early Completion date.

d. Substantial Completion: If the Contractor elects to include an activity for Substantial Completion, then it is agreed that Substantial Completion will be the point in time that the Government considers the project is complete and ready for its intended use. The activity will be named "Substantial Completion". The activity shall be a milestone with an unconstrained date representing the Contractor's Substantial Completion date.

1.6.2.3 Activity Identification (ID) and Description

a. Standard Activity ID Dictionary: The Contractor shall submit the coding scheme for Schedule Activity Numbers that shall be used throughout the project. The coding scheme submitted shall list the values for each activity code category and translate those values into project specific designations. Code length shall not

SECTION 01321N Page 5 exceed 10 characters. Once accepted, the coding scheme will be used for the duration of the project.

b. Activity Description: Each activity shall have a narrative description consisting of a Verb or work function (e.g.; form, pour, excavate), an Object (e.g.; slab, footing, under floor plumbing), and Area (e.g.; 3rd floor, northeast quadrant, basement).

1.6.2.4 Activity Code Dictionary and Values

The Contractor shall establish the activity codes identified in this specification. The codes will have values assigned that will allow the scheduling program to sort, select, group and organize the activities in the schedule. Activity codes include, but are not limited to, the following codes:

a. Area Code: All activities shall be identified in the project schedule by the Area Code in which the activity occurs.

Activities shall not be contained in more than one Area Code.

Area is defined as distinct separations in construction, such as a story of construction, separate structure, usage or function difference, utility distribution systems, etc.

b. Responsibility Code: All activities in the project schedule shall be identified with the party responsible to perform the task.

Responsibility includes, but is not limited to; the Prime Contractor, subcontracting firm, or Government agency performing a given task. Activities shall not belong to more than one responsible party. The responsible party for each activity shall be identified by a responsibility code. For example, a responsibility code value, "ELEC", may be identified as "Electrical Subcontractor".

c. CSI Code: All activities in the project schedule shall be identified with its respective 5-digit Specification Section number. Activities shall not belong to more than one Section number. If an activity does not have an applicable CSI Code, (such as "Mobilize"), the code will be "00000".

d. Drawing Code: All activities in the project schedule shall be identified with its respective project Drawing Code. The Drawing Code is the Sheet Number on the primary project drawing, which indicates the work to be performed. Activities shall not belong to more than one Drawing Code. Examples of Drawing Codes are "C-10", "C.10" or "C10". The code system will allow organizing all activities by Drawing Code in alpha and numeric order. If an activity does not have an applicable Drawing Code, (such as "Mobilize"), the code will be "00000".

e. Modification Code: The Modification Code shall identify activities that are modified or added by contract modification.

Activities shall not belong to more than one Modification Code.

The Government will assign the modification number, which will be shown on the SF 30. Use a shortened version of the modification number for the code (e.g.; A00010 = 010).

f. Request for Equitable Adjustment (REA) or Claim Code: Activities that are modified or added, as a result of a Contractor's REA or

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Claim shall be identified by a code generated by the Contractor.

Activities shall not belong to more than one REA or Claim Code.

1.6.2.5 Cost and Resource Loading

a. Cost Loading Activities: Equipment costs will be assigned to their respective Procurement Activities (i.e., the delivery milestone activity). Costs for installation of the material/equipment (labor, construction equipment, and temporary materials) will be assigned to their respective Construction Activities. The value of inspection/testing activities will not be less than 10 percent of the total costs for Procurement and Construction Activities. Evenly disperse overhead and profit to each activity over the duration of the project. The total of all cost loaded activities; including costs for material and equipment delivered for installation on the project, and labor and construction equipment loaded construction activities, shall total to 100 percent of the value of the contract.

b. Quantities and Units of Measure: Each cost loaded activity will have a detailed breakdown of the contract price, giving quantities for each of the various kinds of work, unit prices, etc.

c. Labor Resource Loading: As part of the Baseline Schedule development each construction activity shall have an estimate of the number of workers per day by trade, hours per day by trade and total expected hours used by trade during the execution of the activity. If no workers are required for an activity, then the activity shall be identified as using zero workers per day.

Actual labor resource expended on an activity will be recorded in the monthly updated schedules and will coincide with entries made in the Daily Reports.

d. Equipment Resource loading: As part of the Baseline Schedule development each construction activity shall have an estimate of the equipment used per day, number of units per day and total expected hours for each piece of equipment used during the duration of the activity. Include a description of the major items of construction equipment planned for each construction activity on the project. The description shall include the year, make, model, and capacity. If no equipment is required for an activity, then the activity shall be identified as using zero equipment per day. Actual equipment resource expended on an activity will be recorded in the monthly updated schedules and will coincide with entries made in the Daily Reports.

1.6.2.6 Anticipated Weather Delays

Schedule activity duration(s) shall be formulated with allowance for normal adverse weather conditions. Any activity duration, which could be impacted by normally anticipated adverse weather (precipitation, high or low temperature, wind, etc.), due to the time period that the Contractor has scheduled the work, shall include an adjustment to include the anticipated weather delay. The Contractor shall anticipate delay by comparing the contractually imposed environmental restrictions in the Contract Documents to the National Oceanic and Atmospheric Association's (NOAA) historical monthly averages for the NOAA location closest to the project site. The number of anticipated adverse weather delays allocated to an activity will be reflected in the activity's calendar. A lost workday, due to weather

SECTION 01321N Page 7 conditions, is defined as a day in which the Contractor's workforce cannot work 50 percent or more of the day. The Contractor shall immediately notify the Contracting Officer when a lost day has occurred due to weather and will record on the Daily Reports, the occurrence of adverse weather and resultant impact to the normally scheduled work. If the number of actual adverse weather delay days exceeds the number of days anticipated, the Contracting Officer will convert any qualifying delays to calendar days, giving full consideration for equivalent fair weather work days and issue a modification in accordance with the contract clauses.

1.6.2.7 Schedule Software Settings and Restrictions

a. Activity Constraints: Date/time constraint(s), other than those required by the contract, will not be allowed unless accepted by the Contracting Officer. Contractor will identify any constraints proposed and provide an explanation for the purpose of the constraint in the Narrative Report.

b. Lags: Lags will not be used when the creation of an activity will perform the same function (e.g., concrete cure time). Lag durations contained in the project schedule shall not have a negative value. Contractor will identify any lag proposed and provide an explanation for the purpose of the lag in the Narrative Report.

c. Default Progress Data Disallowed: Actual Start and Finish dates shall not be automatically updated by default mechanisms that may be included in the CPM scheduling software system. Actual Start and Actual Finish dates on the CPM schedule shall match the dates provided from Contractor Quality Control and Production Reports.

These reports will be the sole basis for updating the schedule.

Work activities will be updated by actual work progression rather than being cash flow driven. Actual labor and equipment hours used on activities will be derived from the Daily Reports.

d. Software Settings: The updating of percent of payment and actual to date of any activity shall be independent functions; program features that calculate one of these parameters from the other shall be disabled. Schedule calculations and Out-of-Sequence progress (if applicable) shall be handled through Retained Logic, not Progress Override. All activity durations and float values will be shown in days, time will not be shown in the duration display. Date format will be DDMMMYY (i.e., 11DEC02). Default activity type will be set to "Task".

1.6.3 Required Tabular Reports

The following reports will be based on the information in the paragraph entitled "Diagrams" and included with the schedule submittals and in each updated schedule submission provided on disk by the Contractor:

a. Earned Value Report: Listing all activities having a budget amount and cost. A compilation of total earnings on the project from the notice to proceed to the most recent monthly progress payment request and the difference between the previous request amount and the current payment request amount. Sort report first by resource and then by activity.

b. Log Report: With each updated schedule submission, provide a

SECTION 01321N Page 8 computer generated Log Report using a recognized schedule comparison software listing all changes made between the previous schedule and current updated schedule. Identify the name of the previous schedule and name of the current schedule being compared. This report will as a minimum show changes for: Added & Deleted Activities, Original Durations, Remaining Durations, Activity Percent Complete, Total Float, Free Float, Calendars, Descriptions, Constraints (added, deleted or changed), Actual Starts/Finishes, Added/Deleted Resources, Resource Quantities, Costs, Resource Percents, Added/Deleted Relations, Changed Relation Lags, Changed Driving Relations, and Changed Critical Status.

c. Activity ID Report: By activity number in ascending order showing the current status of all activities.

d. Total Float Report: List of all activities by total float in ascending order and then in order of early start date.

e. Early Start Report: By earliest allowable start dates and then in order of activity number.

f. 30-Day Look Ahead: Activities in progress or scheduled to start or finish within the next 30 calendar days of the project Data Date or is continuing through the 30 day period.

g. Predecessor/Successor Report: By activity number from lowest to highest, showing preceding and succeeding activity numbers for each activity and showing the current status of each activity.

h. Labor Staffing Report and Histogram: With each Baseline Network Analysis Schedule submittal and each updated schedule, a planned early and planned late versus actual labor resource report and histogram will be provided. The report and histogram shall be based upon and shall be in agreement with, the number of shifts and crew sizes by craft, in the Baseline Network Analysis Schedule (planned) and the Monthly Network Update (actual). Included in the report will be a tabular listing of each trade that worked on the activities during the construction period.

i. Equipment Usage Report and Histogram: With each Baseline Network Analysis Schedule submittal and each updated schedule, a planned early and planned late versus actual equipment resource report and histogram will be provided. The report and histogram shall be based upon and shall be in agreement with the equipment allocation in the Baseline Network Analysis Schedule (planned) and the Monthly Network Update (actual). Included in the report will be a tabular listing of equipment (by year, make and model) that worked on the activities during the construction period.

1.7 SUBMISSION AND ACCEPTANCE

1.7.1 Preliminary Meeting

Prior to the preparation of the Construction Network Analysis Schedule for acceptance; the Contracting Officer, Contractor and the scheduler shall participate in a preliminary meeting to discuss the proposed schedule and requirements of this section prior to submission of the network.

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1.7.2 Construction Network Analysis Schedule

Submit the complete network analysis schedule and obtain acceptance prior to starting construction work. Submit three copies of the diagrams described in the paragraph entitled "Diagrams" and the reports listed in the paragraph entitled "Required Tabular Reports". As part of this submittal, provide the Project Name format (and Project Group Name if used) that will be used by the Contractor to identify initial schedule submittals, updates, fragnets, changes, etc. Include 1 copy of the Construction Network Analysis Schedule on electronic media that is acceptable to the Contracting Officer.

1.7.3 Review and Evaluation

After the Government's review(s) of the Construction Network Analysis Schedule, the Contractor shall meet with the Contracting Officer to discuss the review and evaluation of the NAS submittal. Revisions necessary as a result of this review shall be resubmitted for acceptance within 10 calendar days after the meeting.

1.7.4 Baseline Network Analysis Schedule

Once review comments are resolved and the Contracting Officer has accepted the Construction Network Analysis Schedule, the Contractor shall within 5 calendar days furnish:

a. Two copies of the network diagrams.

b. Two copies of the reports listed in paragraph entitled "Required Tabular Reports".

c. Two copies of the Cash Flow S-Curve indicating the cash flow based upon both the projected early and late finish dates.

d. Two sets of data disks containing the project schedule shall be provided for the initial submission and every periodic project update. Data shall be submitted on electronic media that is acceptable to the Contracting Officer. A permanent exterior label shall be affixed to each disk submitted. The label shall indicate the type of schedule (Construction NAS, Baseline, Update, Recovery, Change, etc.), full contract number, Project Name used to identify project in scheduling software, contract name & location, data status date, diskette number with total number of diskettes in set, software name and version used to run the schedule, and the name and telephone number of person responsible for the schedule.

For major revisions, updates or changes to the network diagrams, once accepted by the Contracting Officer, the Contractor shall submit these same diagrams and reports.

1.7.5 Monthly Network Analysis Updates

At monthly intervals the Contractor and Government representatives will meet to jointly update the project schedule and agree on percentage of payment for each activity progressed during the update period. The purpose of the meeting is to determine progress payment amounts for each activity, allow all parties to evaluate project status at the data date, provide a complete and accurate update of procurement and construction progress, SECTION 01321N Page 10 create an historical record of the project and establish prediction of completion date(s) based upon current status. The Contractor is responsible to gather all supporting documentation, present the update data for the schedule and record the meeting minutes. All progress payment amounts will be derived from and tied to the cost-loaded schedule activities. Submit at monthly intervals a report of the actual construction progress by updating the required reports and the time scaled logic diagram. Meeting to update the schedule and the submission of an error free, acceptable updated schedule to the Government is a condition precedent to the processing of the Contractor's pay request. As a minimum, the following actions will be accomplished during the meeting:

a. Identify activities started and completed during the previous period and enter the Actual Start and Actual Finish dates. It will be understood that Actual Start is defined as the date that work begins on an activity with the intent to pursue the work represented by the activity to substantial completion, and Actual Finish is defined as the date that the activity's work is substantially complete to the point that its successor activity(s) may begin.

b. Show estimated duration (in workdays) to complete each activity started but not completed (remaining duration).

c. Indicate percentage of cost payable and percent of work complete as separate and independent entries for each activity. The assignment of an Actual Finish date to an activity does not imply that the activity's percent of payment will be statused to 100 percent.

d. Reflect changes in the network diagram. All changes (i.e., remaining duration changes, logic changes, new logic, conformed change orders, new activities, changes due to Conformed Modifications, changes in work sequence, entry of as-built relationship logic, etc.) shall be recorded and a note added to the activity log field. The log shall include as a minimum, the date and reason for the change, and description of the change.

e. Submit two copies of a Narrative Report describing: 1) Progress made in each area of the project; 2) Changes in the following;

activities, original durations, logic interdependencies, milestones, planned sequence of operations, critical path, and resource and loading; 3) Pending items and status thereof, including permits, change orders, and time extensions; 4) Status of Contract Completion Date and interim milestones; 5) Current and anticipated delays (describe cause of the delay and corrective action(s)); and 6) Description of current and future schedule problem areas. Each entry in the narrative report will cite the respective Activity ID and Activity Description.

f. Submit two copies of the reports listed in paragraph entitled "Required Tabular Reports".

g. Two hard copies of the network diagrams and two sets of data disks.

h. Submit two copies of the Update Meeting Minutes.

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1.7.6 Summary Network

A summary network shall have the same network format as the Baseline Network Analysis Schedule. The summary network will contain a minimal number of activities that represent the general approach of work sequence.

The Summary will be a time-scaled logical sequence of Area Code. The Contractor shall submit a summary network diagram along with the Baseline Network Analysis Schedule. A summary network update shall be submitted every 6 months during the contract duration and immediately following acceptance of each major schedule change. Submit the following:

a. Two copies of the summary network diagram.

b. Two copies of the Activity ID Report.

c. Two copies of the Total Float Report.

d. Two copies of the Earned Value Report…