Attachment_1_-_Statement_of_Work.pdf

STATEMENT OF WORK

SECTION 1 - GENERAL

I. GENERAL INFORMATION AND SCOPE OF WORK

The purpose and intent of this contract is to secure services for the development of energy practice, oversee installation of and the checkout certification of Natural Resources Conservation Service (NRCS) Conservation Practice Standards (CPS) Farmstead Energy Improvement (374), Building Envelope Improvement (672) and Lighting System Improvement (670).

Except as provided in Section 2 (II) as Government Furnished, the contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to develop the installation plans, specifications, installation oversight and checkout/certification of these three practice standards to support EQIP contracts, located in Barry, McDonald and Newton Counties, Missouri.

The NRCS will use the successful offeror to assist with implementation of the EQIP. The Agricultural Act of 2014 (H.R. 2642; Pubic Law 113–79, also known as the 2014 U.S. Farm Bill), formerly the "Federal Agriculture Reform and Risk Management Act of 2013", is an act of Congress that authorizes nutrition and agriculture programs in the United States for the years of 2014-2018. Farm Bill Programs are voluntary conservation programs that promote agricultural production, environmental quality, wildlife habitat, and farmland protection.

The objectives of Farm Bill Programs are to provide technical and financial assistance to producers in planning, designing and implementing conservation practices that contribute to agricultural viability, water quality improvements, soil and plant health, wildlife habitat improvements and other natural resources enhancements.

II. PROJECT DESCRIPTIONS, LOCATIONS AND SETTINGS

EQIP contracts will be supported in Barry, McDonald and Newton Counties. EQIP contracts which may contain one, two or all three conservation practices at a farmstead. All the EQIP contracts are for buildings and support facilities associated with poultry livestock operations. Potential contractors must submit an offer that includes all of the EQIP participant locations.

III. PERSONNEL AND CONTRACTOR CAPABILITIES, PERSONNEL STANDARDS

A. CONTRACT MANAGER. The contractor shall provide a contract manager who will be responsible for the performance of the work. The contract manager shall be registered on the Tech Reg website (http://www.nrcs.usda.gov/wps/portal/nrcs/main/national/programs/technical/tsp/) for the Energy

– Reduce Use Category in the state of Missouri and offer services in all three CPS associated with this category. The contract manager will comply with the terms and conditions listed on the NRCS TechReg website at:

http://www.nrcs.usda.gov/wps/portal/nrcs/detail/national/programs/technical/tsp/?cid=stelprdb10 43023 http://www.nrcs.usda.gov/wps/portal/nrcs/main/national/programs/technical/tsp/ http://www.nrcs.usda.gov/wps/portal/nrcs/detail/national/programs/technical/tsp/?cid=stelprdb1043023

1. AUTHORITY. The contract manager or alternate shall have the full authority to act for the contractor on all contract matters relating to daily operation of this contract.

2. AVAILABILITY. The contract manager or alternate shall be available by phone during normal duty hours [see VI] to discuss any issues relating to the work required by the contract with the Contracting Officer.

B. EMPLOYEES. All contractor personnel will carry and when requested display identifying information that includes the company name and the employee name.

C. CONTRACTOR CAPABILITIES. The Contractor must provide or demonstrate access to the following capabilities. The Contractor shall have adequate field and data processing equipment to conduct all phases of work, perform site visits, and installation plan development.

IV. QUALITY CONTROL

A. QUALITY CONTROL PLAN.

1. The contractor shall provide a contract manager who will be responsible for the performance of the work. The name of this person and an alternate(s) who shall act for the contractor when the contract manager is unavailable shall be designated in writing to the Contracting Officer upon notification of successful offer.

2. The contractor shall establish and maintain a complete Quality Control Plan to ensure the requirements of the contract are provided as specified. One copy of the contractor’s Quality Control Plan shall be provided to the Contracting Officer within 10 business days of contract award. An updated copy if needed must be provided to the Contracting Officer as changes occur.

B. CONTENT. The plan shall comply with the requirements of FAR Clause 52-212-4, Contract

Terms and Conditions – Commercial Items which is incorporated in the contract. The plan shall include the following:

1. INSPECTION SYSTEM. An inspection system covering all the services specified in this

Performance Work Statement (PWS). It must specify how work done by employees will be supervised for various activities covered by this contract. The title of the individual(s) responsible for the inspections must be provided as well.

2. IDENTIFICATION AND PREVENTION. The methods for identifying and preventing deficiencies in the quality of service performed before performance becomes unacceptable.

3. RECORDS. On-site records of all inspections conducted by the contractor and necessary corrective action taken. This documentation shall be made available to the Government during the term of the contract.

V. QUALITY ASSURANCE (QA)

A. QUALITY ASSURANCE EVALUATORS (QAE). Government personnel shall be appointed to monitor contractor performance and to inspect and accept or reject the services as required by the contract. Upon contract award, the Contracting Officer will furnish the name and telephone number of each such person under the contract to the contractor in writing.

B. GOVERNMENT EVALUATION. The Government will evaluate the contractor’s performance under this contract. If Government QA reveals that any contract provision has not been met, a Contract Discrepancy Report (CDR) shall be prepared. The contractor shall respond to CDRs by explaining: 1) why performance was unacceptable, 2) how performance will be returned to acceptable levels and 3) how recurrence of the problem will be prevented in the future.

C. PERFORMANCE EVALUATION MEETINGS. The contract manager may be required to meet periodically with the QAE and/or the contracting officer during the contract period. Meetings shall be as often as necessary as determined by the contracting officer. However, if the contractor requests, a meeting will be held whenever a Contract Discrepancy Report is issued. The meetings shall focus on performance and actual or potential problems. A mutual, good faith effort shall be made by all parties to resolve all issues. The contractor's manager, contracting officer, and QAE shall sign the written minutes of these meetings. Should the contractor not concur with the minutes, notice of non-concurrence shall be provided to the contracting officer. This notice shall be in writing and provided within seven working days of receipt of the minutes.

D. WARRANTY OF WORK QUALITY. The contractor will comply with the NRCS Technical Service Provider Certification Agreement http://www.nrcs.usda.gov/wps/portal/nrcs/detail/national/programs/technical/tsp/?cid=stelprdb10 43023.

E. PRIVATE PROPERTY INTEGRITY. The Contractor will assume all responsibility for and take all precautions to prevent damage to property entered. The contractor will follow all biosecurity requirements at livestock operations.

VI. HOURS OF OPERATION AND SAFETY

NORMAL HOURS. The normal duty hours for availability of the Contractor or their representative will be Monday through Friday between the hours of 8:00 AM and 4:00 PM, central time zone, unless the contractor requests and receives permission from the Government to work outside these hours. The contractor is responsible for scheduling the work with the EQIP program participant and meeting any site specific biosecurity conditions or access restrictions identified by the EQIP client.

VII. SAFETY. The Contractor is required to see that the work carried out under this contract conforms to all applicable federal and state safety provisions.

VIII. DOCUMENTATION, MATERIALS AND RECORDS

A. OWNERSHIP OF DATA AND MATERIALS. Title to all data recovered or generated under this work is vested in the Government.

B. DISSEMINATION OF DATA. Prior to the beginning of a practice installation on a client’s farm, the contractor shall provide for the dissemination of technical data through draft energy practice installation plan oral presentations to the owner/operator of the facility. Any changes/revisions discussed at that time shall be incorporated into the final written plan.

C. PUBLICATIONS. Final versions of the energy practice installation plans will be provided to the

EQIP participant before installation activities are started and sent to the Government quality assurance personnel. Since all data generated by this contract is considered Government property, the Contractor will not be permitted to publish the information without prior approval by the Government.

D. PARTICIPATION IN USDA PROGRAMS. Nothing in this contract bars the contractor and or its employees from participating in the USDA program covered by this contract. However, the contractor, or contractor employee, who personally participates, or has decided to participate in this USDA program, may not perform any work covered by this contract on land they own.

SECTION 2 - DEFINITIONS

I. STANDARD DEFINITIONS

A. ACCEPTABLE QUALITY LEVEL (AQL). The maximum defect that may occur before the Government will employ the price computation system in accordance with the Performance Requirements Summary

B. DEFECTIVE SERVICE. A service or deliverable that does not meet the practice performance standard specified in the contract for a specific performance requirement.

C. PERFORMANCE REQUIREMENTS SUMMARY (PRS). A listing of the performance requirement under the contract that are to be evaluated by the Government, performance indicators for these requirements, performance standards for these requirements, surveillance methods to be used to determine if performance standards are met, maximum payment for meeting the acceptable quality level (AQL), and any deduction from payment for not meeting the

AQL.

D. QUALITY ASSURANCE. Those actions taken by the Government to assure services meet the requirements of the Performance Work Statement (PWS).

E. QUALITY CONTROL. Those actions taken by a contractor to control the performance of services so that they meet the requirements of the PWS.

II. GOVERNMENT FURNISHED PROPERTY, MATERIALS AND SERVICES

A. GOVERNMENT FURNISHED MATERIALS. The Government will provide or make available the site locations and energy audits for all farmsteads assigned to this contract.

B. GOVERNMENT FURNISHED SERVICES. The Government will provide contact information for the livestock producer or landowner. Since the work will take place on private land, the Government will inform the property owner that they will be contacted by the contractor. The contractor will be responsible for contacting the landowner and obtaining access permission.

III. CONTRACTOR FURNISHED ITEMS AND SERVICES

A. GENERAL. Except for those items or services specifically stated to be Government furnished in Section II, the contractor shall furnish everything required for this performance work statement for each contract item. Each contract item may contain one or all energy practices(s), with one or more energy efficiency improvement.

B. QUALITY STANDARD. This work shall be carried out in accordance with requirements of the conservation practice standard and specifications for Farmstead Energy Improvement (374), Lighting System Improvement (670) or Building Envelope Improvement (672) by the Missouri NRCS. Complete descriptions can be found at https://efotg.sc.egov.usda.gov/efotg_locator.aspx

C. SPECIFIC TASKS.

1. DEVELOP ENERGY PRACTICE INSTALLATION PLAN AND PRESENT TO

OWNER/OPERATOR:

Contractor will coordinate with Missouri poultry livestock owner/operator for the implementation of energy efficiency improvements identified in an energy audit. The contractor will solicit needed information from the livestock owner/operator in order to prepare an energy practice installation plan that contains the component descriptions and installation oversight for Energy practice application: The contractor will develop the materials needed for the energy practice installation plan and is legally responsible for the work performed. The documents will be organized according to the example energy practice installation plan contained in Exhibit 3.

The Contractor, prior to submission of the final energy practice installation plan, shall go over the descriptions and installation activities in detail with the owner/operator of the facility and document it on NRCS-CPA-6, Exhibit 6. The plan will be identified to the owner/operator as a draft plan during the presentation and prior to installation checkout certification. Any changes or revisions that are within the scope of EQIP contract discussed at that time shall be incorporated into the final plan to be delivered to NRCS with approval signatures by the contractor and the producer. Submission of the NRCS-CPA-6 Notes and the final plan will constitute completion of this task and will entitle compensation of 25% of bid item.

2. OVERSEE INSTALLATION OF ENERGY PRACTICES:

The contractor will coordinate with the livestock owner/operator in order to provide oversight of the installation of the energy practices. The coordination will be documented on NRCS- CPA-6 Notes, Exhibit 6, and contain the applicable information listed in Exhibit 2a, 2b, 2c – conservation practice standard statement of work (SOW), Installation. Attached, as exhibit 4, for informational purposes only, is a list of the EQIP Program practices that includes a brief summary of operators participating in the contract. Submission of the NRCS-CPA-6 Notes and any deliverables specified in Exhibits 2a, 2b, or 2c will constitute completion of this task and will entitle compensation of 50% of bid item.

https://efotg.sc.egov.usda.gov/efotg_locator.aspx

3. PERFORM CHECKOUT OF INSTALLATION:

The contractor will perform the checkout of the installed energy improvements and provide certification that the installation meets the appropriate conservation practice standard. The checkout certification will be performed by completing and submitting Technical Service Provider Certification, Exhibit 5. Submission of the checkout certification and NRCS-CPA-6 Notes will constitute completion of this task and will entitle compensation of 25% of bid item.

D. SUBMISSION OF DOCUMENTS

1. The submittals shall be one (1) printed copy and one (1) electronic copy to the NRCS Quality

Assurance Evaluator at the completion of each task.

2. The electronic version of the submittals will be compatible with Microsoft Office 2013, or Adobe Acrobat VI. Maps, drawings or photos will be inserted into the document in a .JPG format.

Note: Any information obtained in the course of this contract shall be handled in accordance with contract clause 452.224-70.

IV. PAYMENT

A. PAYMENT PROCESS. Payment will be based on the contract bid price listed on the schedule(s) submitted by the contractor. Payment will be made in accordance with the Prompt Payment Act.

B. Payment will be made upon completion of tasks in each contract item as outlined in Section 2 (III) C, receipt of a valid invoice and government acceptance of the work.

C. Final payment will be processed once satisfactory performance has been rendered per the Missouri Office POC, Dennis Hoffman.

V. GOVERNMENT PUBLICATIONS

A. Missouri Field Office Technical Guide (http://efotg.nrcs.usda.gov/efotg_locator.aspx)

B. Energy practice statement of work (SOW) (Exhibits 2a, 2b, 2c)

C. NRCS TechReg – Terms and Conditions (http://www.nrcs.usda.gov/wps/portal/nrcs/detail/national/programs/technical/tsp/?cid=stelprdb10 43023)

VI. LIST OF EXHIBITS:

Exhibit 1 List of EQIP participants. This list will be provided when the contract is issued.

http://efotg.nrcs.usda.gov/efotg_locator.aspx

Exhibit 2a Farmstead Energy Improvement (374) SOW

Exhibit 2b Building Envelope Improvement (670) SOW

Exhibit 2c Lighting System Improvement (672) SOW

Exhibit 3 Sample - Energy Practice Installation Plan

Exhibit 4 Practices by EQIP participant, contract bid items.

Exhibit 5 Technical Service Provider Certification

Exhibit 6 NRCS-CPA-6 Notes

Exhibit 7 Missouri Map with Approximate Locations of Work Extents

VII. PERFORMANCE REQUIREMENTS SUMMARY (PRS)

A. Performance Requirements Summary (PRS). The rights of the Government and remedies described in the PRS, which is a part of the contract, are in addition to other rights and remedies set forth in the contract. Specifically, the Government reserves their contractual rights under the Inspection Clause and Termination Clause. For services not included in the PRS, government quality assurance actions and remedies applied against deficiencies found during surveillance will be in accordance with the provisions of the Inspection Clause. The purpose of the PRS is to define performance evaluation and payment procedures. The absence from this PRS of any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the Government under any other provision of the contract. This PRS:

• Lists (see column 1) those PWS required services, which are key performance indicators of the functions in this PWS. This column contains a brief summary of each required service to be provided by the contractor and monitored by the Government.

• Lists (see column 2) the paragraph number(s) of the PWS that specify each required service.

• Lists (see column 3 and 4) the standard of performance by which the Government will measure contract performance.

• Shows (see column 5) the maximum allowable degree of Acceptable Level of Performance (ALP), from perfect performance, for each service listed that will be allowed by the Contractor, before the Government will invoke the payment computation formula resulting in payment of less than 100% for the listed service.

• Describes (see column 6) the various methods of surveillance the Government will use to ensure the Contractor meets the standards at column 4.

Performance Requirements Summary

REQUIRED SERVICE PARA STANDARD STANDARDS OF PERFORMANCE ALP METHOD OF

SURVEILLANCE

Develop Energy Practice Installation Plan

III C.1 Quality Submit final energy practice installation plan 99 % Planned Sampling

Comply with conservation practice standards.

III C.3 Quality Energy practice installation plan will meet criteria contained in conservation practice standards SOW

99% Random Sampling

Owner / Operator Presentation III C.1 Quality Discuss energy practice installation plan with the Owner / Operator before preparation of Final report. Incorporate comments into final plan.

Document activities on NRCS-CPA-6

99% Customer Complaint

Compliance with Outline III C.1 Quality Energy practice installation plan shall contain the applicable information listed in Exhibit 3

95% Planned Sampling