SOW Boise NF Maint.pdf

SECTION C – DESCRIPTION/SPECIFICATIONS/WORK STATEMENT

SECTION 01010 – GENERAL REQUIREMENTS

PART 1 – GENERAL REQUIREMENTS

1.1 SCOPE OF WORK

The Contractor shall provide for all management, supervision, labor, material, supplies, transportation, equipment and incidentals required for a broad range of maintenance, repair, and minor construction work on the Boise National Forest. Work performed under this contract shall be completed in compliance with all local, state and federal regulations. The Contracting Officer will issue individual job orders for each project as part of this contract.

Individual job order projects will vary in size. The Contractor will be required to perform multi-discipline construction, maintenance and remodeling work using common trades. The common trades may include, but not limited to trades such as carpentry, plumbing, electrical, laborers, equipment operators, roofers, concrete, masonry, painting, trades identified in the Davis-Bacon Wage Determination and other trades common to the construction industry. Work shall include the preparation of Job Order Proposals to include project scoping, cost estimating and development of Job Order specifications and/or requirements.

1.2 LOCATION

Work shall be accomplished within the geographical areas identified in Section B and Section J, which are located throughout the Boise National Forest.

The Boise National Forest is located in west central Idaho, north and east of Boise, the state capitol. The Forest administers 2.3 million acres of federal lands and borders the Sawtooth and Salmon-Challis National Forests on the east, and the Payette National Forest on the north. Parts of the Forest are located in Ada, Boise, Elmore, Gem, and Valley counties. The Supervisor’s Office is located in Boise. The Forest is comprised of Lucky Peak Nursery and Helibase and 5 ranger districts: Mountain Home, Idaho City, Lowman, Cascade, and Emmett. There are approximately 380 administrative buildings and 220 recreation buildings throughout the Boise National Forest.

1.2.1 Government-owned or leased not within the Forest Boundary The Boise National Forest has several sites that are either government-owned or leased, but not geographically located within the forest boundaries. The following is a list of these buildings, their addresses, and applicable geographical areas for the Contractor’s coefficient:

Boise National Forest:

a. Supervisor’s Warehouse, 1918 Commerce Street, Boise, ID, 83705 – Area 1

b. Supervisor’s Office, 1249 S. Vinnell Way, Suite 200, Boise, ID 83709 – Area 1

c. Lucky Peak Helibase and Nursery, 15169 East Highway 21, Boise, ID 83716 – Area 1

d. Mountain Home Ranger Station and Warehouse, 2180 American Legion Boulevard, Mountain

Home, ID 83647 – Area 1

e. Idaho City Ranger Station, 3833 Highway 21, Idaho City, ID 83631 – Area 1

f. Cascade Ranger Station and Warehouse, 540 North Main, Cascade, ID 83611 – Area 2

g. Emmett Ranger Station and Warehouse, 1805 Highway 16, Room 5, Emmett, ID 83617 – Area 1

A general map of the Boise National Forest is included in Section J of this contract. The map illustrates the three geographical areas and shows the major highways, cities, and administrative sites but does not include all Forest Service real property buildings. For further location detail, including developed recreation sites refer to the Boise National Forest Visitor’s map, available at the Ranger District Offices and Visitor Centers of the Forest.

1.3 DEFINITIONS

1.3.1 REMODEL – Includes alteration, restoration, renovation, reconstruction and expansion.

1.3.2 JOB ORDER – A contractual instrument issued by the Government to the Contractor to order work. The Job

Order is issued upon agreement between the Government and the Contractor on the scope of work, performance time and the fixed price for the work. Each individual numbered Job Order becomes a fixed priced contract.

1.4 ABBREVIATIONS

1.4.1 CO – Contracting Officer

1.4.2 COR – Contracting Officer Representative

1.4.3 FS – Forest Service

1.4.4 CCI – City Cost Index

1.5 ACCESSIBILITY

Most facilities on the forest are accessible by paved or gravel roads, but some locations are remote and will require off pavement or gravel road driving. The elevation ranges from 2,600 – 9,000 feet throughout the forest. Most of the facilities in the higher elevation are seasonal systems and are occupied in the spring through late fall. These types of facilities may include the lookouts, cabin rentals, work centers, communication buildings and developed recreation sites.

Other typical projects may include work in occupied and unoccupied residences, multi-occupant housing units, offices, warehouses, developed recreation sites and other miscellaneous real property facilities on the forest.

1.5.1 PUBLIC ACCESS

The construction zone may encompass residential areas of forest service administrative centers including driving accesses to various working areas of forest service compounds. Children and pets may be within working areas thus requiring safety precautions during construction.

1.6 BOUNDARIES

All job orders shall be performed within the boundaries of the forest or for those special circumstances for work performed at locations listed in Section 1.2.1.

1.7 WORK HOURS

The Contractor shall perform all work of each Job Order within the Contractor’s normal working schedule. Schedule all work to minimize interference with any on-site housing residents and the facilities’ normal operations. Notify the Contracting Officer 72 hours in advance of any shutdowns. The Contractor shall coordinate with the CO to make all appropriate notifications to residents or building occupants of anticipated utility outages.

The Federal Government recognizes the following days as legal holidays. The contractor may not work on these legal holidays unless the request and justification is approved by the Contracting Officer. Contractor must submit request to the CO at least 3 calendar days prior to working on any Federal Holiday listed below.

A. FEDERAL HOLIDAYS

The Government only recognizes the following legal holidays established by federal statute:

1. New Year’s Day, January 1

2. Martin Luther King, Jr.’s Birthday, 3rd Monday in January

3. Presidents Day, 3rd Monday in February

4. Memorial Day, last Monday in May

5. Independence Day, July 4

6. Labor Day, 1st Monday in September

7. Columbus Day, 2nd Monday in October

8. Veterans Day, November 11

9. Thanksgiving Day, 4th Thursday in November

10. Christmas Day, December 25

1.8 NOTIFICATION OF START AND COMPLETION OF WORK

For each Job Order, the Contractor shall notify the Contracting Officer in writing, five calendar days in advance of the date he/she intends to commence work and five calendar days prior to the date that work will be ready for final inspection.

1.9 PROJECT MANAGER

It shall be the responsibility of the Contractor to provide a responsible project manager. The project manager shall have the responsibility of overall supervision, quality control, cost estimating and be responsible for the management of all ongoing work. She/he shall be available in person, by telephone, or radio to respond to any and all problems during normal working hours.

1.10 SITE SUPERINTENDENT

It shall be the responsibility of the Contractor to provide a responsible site superintendent to represent the contractor in the field. Responsibilities of the site superintendent include, but not limited to construction, day-to-day coordination of activities, control over employees/subcontractors and coordination with local COR and Inspectors.

The site superintendent may also be designated the project manager. She/he shall be available on-site in person, by telephone, or radio to respond to any and all problems during normal working hours. The site superintendent shall be responsible for on-site Quality Control and shall sign all Job Order submittal transmittal sheets.

1.11 SAFETY

The Contractor shall maintain safe and healthful conditions for all personnel performing, or coming into contact with the performance of, the work required by this contract, in accordance to the rules and regulations as set forth by the Occupational Safety and Health Act (OSHA) standards, 29 CFR Part 1926 – Safety and Health Regulations for Construction. These standards will be applicable and directive upon this contract. Other safety standards, such as American National Standards Institute (ANSI), National Fire Protection Association (NFPA) and National Electric Code (NEC) may be used if they are more stringent.

1.12 SMOKING

Smoking shall not be permitted in any building or structure and only in designated areas.

1.13 BUILDING CODES

The work shall conform to these specifications and any supplemental specifications and/or scope of work issued in conjunction with each individual Job Order. All work shall be performed in compliance with the most current editions and supplements of the following Codes, as appropriate and local ordinances and regulations. If there is a conflict between these codes and regulations, the most stringent requirements shall apply at all times.

1. International Building Code

2. International Residential Code

3. International Mechanical Code

4. International Plumbing Code

5. National Electric Code

6. International Fire Code

7. Life Safety Code

8. Americans with Disabilities Accessibilities Act of 1991 and The Uniform Accessibilities Standards of 1988

9. National Fire Protection Association, Liquefied Petroleum Gases Handbook which includes the complete text of

NFPA/ANSI 58.

1.13.1 In some work locations, compliance with Codes will include obtaining a building permit and work may be subject to inspection by the Building Official having jurisdiction. When indicated, the Contractor is responsible for ensuring that a building permit is obtained, posting the permit, calling for timely inspections by the Building Official and maintaining the inspection record. When permits are required, they will be reimbursed as identified in Section B.

1.14 JOB ORDER REQUEST FORM

For each project, the Contractor will be furnished with one copy of the Job Order Request Form. An example of this form is provided in Section J. The Contractor may also be provided with one set of drawings and specifications, as needed. The Contractor may reproduce the drawings and specifications at the Contractor’s own expense if additional copies are needed. Contractor shall check all drawings immediately upon receipt for discrepancies and notify the CO immediately of any/all discrepancies found. The Contractor shall compare all drawings and verify the site before laying out the work and shall be responsible for any errors which might have been avoided thereby.

Documentation of Contractor’s Clarification and Adjustment shall be written on this form.

1.15 JOB ORDER PROPOSAL

Upon the receipt of a Job Order Request Form from the Government, the Contractor shall submit a Job Order Proposal within 14 calendar days, or such other period as may be mutually agreed upon. Each Job Order Proposal shall contain the following documents and information:

1.15.1 Copy of the initial Job Order Request form with notation as to any items changed through negotiation (this will become the Description of Work defining the quality and scope of work)

1.15.2 Job Order Cost Proposal (a blank form is provided in Section J)

1.15.3 Product Submittals as appropriate

1.15.4 Job Order Work Schedule

1.15.5 Job Order Quality Control Plan

1.15.6 Special Conditions or Reservations

1.15.7 Name of Proposed Subcontractor(s)

1.15.8 Name of Site Superintendent

1.15.9 Performance and Payment Bonding (refer to Section I)

Upon receipt of the Contractor’s Job Order Proposal, the Government will review the proposal for completeness, use of the proper RSMeans and Schedule of Items line items of work, and review non-pre-priced line items. The Government will negotiate with the Contractor when the proposed quality or level of work varies from what the Government desires. After agreement is reached, the Contracting Officer will issue a Job Order for performance of work.

1.16 JOB ORDER COST PROPOSAL

Each Job Order Cost Proposal shall be prepared using the most current version of RSMeans Facilities Construction Cost Data. The Job Order Cost Proposal shall include all costs including subcontractor costs (refer to Section B). The Contractor’s Job Order Cost Proposal shall be prepared in sufficient detail to allow the Contracting Officer to conduct a thorough review and evaluation. Single total lump-sum cost estimates for a Job Order will not be accepted. Major, significant components of work and all non-pre-priced items shall be identified in the Job Order Cost Proposal.

A) Cost Proposal Organization If example form included in Section J will not be utilized, cost estimates shall be entered on a format accepted and approved by the Contracting Officer. The form shall have the following as a minimum:

1) Job Cost Proposal Form (example in Section J)

a) Pre-priced Items: On the Job Cost Proposal Form, the section which lists the pre-priced items shall show the following RSMeans information: full line item number, description, unit of measure and quantity, material cost, labor cost, equipment cost, total cost per unit and line item bare cost total.

b) Non-pre-priced Items: (Refer to Section B) This section shall include the costs from prime contractor and subcontractor(s) for each non-pre-priced line item. Any costs associated with labor, materials and equipment shall be shown. This includes, as a minimum: sequential line item numbering, description, material unit of measure and quantity, material cost, labor hours and labor cost, and total bare cost for each line item.

1.17 JOB ORDER

A Job Order is the contractual instrument issued by the Government to the Contractor to order work. The Job Order is issued upon agreement between the Government and the Contractor on the scope of work, performance time and the fixed price for the work. Each individual numbered Job Order becomes a fixed priced contract.

1.18 SITE VISIT

Prior to negotiating any Job Order, the Government and the Contractor will conduct a scope validation and site visit.

Discussions may include, but are not limited to: scope of work, method of construction, sequence of operations, progress schedule, means of access to project site, delivery and storage of materials and equipment, work restrictions, coordination requirements, project goals, liquidated damages, and potential difficulties/problems. Site visits in the development of a Job Order Cost Proposal will be considered as incidental to the work and included in the Contractor’s Coefficient as offered.

1.19 RECYLING AND DISPOSAL OF REFUSE

The Contractor shall at all times, keep the construction area, including storage areas, free from accumulation of waste materials or rubbish throughout the progress of work and shall be responsible for all solid waste disposal. Prior to departure from the work area each day, the Contractor shall remove and properly dispose of all waste materials or rubbish generated by the project work. All disposals shall be in accordance with federal, state and local laws and regulations. Contractor will be responsible for transportation and cost of debris disposal. Use of any existing solid waste containers is prohibited and reserved for Forest Service use.

No disposal, viewing or sale of materials and/or equipment shall be allowed on Government property. Upon completion of the project, the Contractor shall conduct a thorough final cleaning and leave the premises clean, neat, orderly and ready for immediate occupancy, except those materials and/or items specifically indicated to be salvaged.

1.20 EXISTING UTILITIES

The Contractor shall field verify all utility locations before digging or trenching. This shall include, but not be limited to the use of sonic, electronic or magnetic detection devices, potholing, and use of private locater services. Contractor shall be responsible for repairing any utilities damaged during construction at no additional cost to the Government.

The Government will provide site maps showing underground utility locations where maps exist.

1.21 TEMPORARY FACILITIES

(a) STAGING AREA: The Contracting Officer shall arrange the location for exterior stockpiling of materials. The Government will provide adequate staging area as close to the Job Order site as practicable. In most cases, the Government will not provide covered storage/staging areas to the Contractor. The Contractor shall be responsible for protecting materials stockpiled against adverse weather, damage, theft and other risks of loss. The Government assumes no responsibility for material or equipment left in the storage area. Any items damaged by the Contractor’s operations will be repaired or replaced in like kind by the Contractor.

(b) SANITARY FACILITIES: Toilet facilities will not be provided by the Government at Job Order sites unless specifically identified in the Job Order. When the Contractor provides their own temporary toilets, they shall ensure that they satisfy state and local health requirements for the use of construction personnel. Location, type, proposed maintenance, etc., shall be approved by the Contracting Officer prior to placing toilets. Temporary toilets shall be promptly removed at the completion of construction. All costs incurred in connection with the temporary toilets shall be borne by the contractor.

(c) WATER AND ELECTRICITY: Water and 120V electricity may be available depending on the location of the

Job Order site. If water and electricity are available, the Contractor shall provide any temporary facilities and controls. If water and electricity are not readily available, the Contractor shall provide these services and temporary facilities and controls as needed to perform the required work.

(d) TELEPHONE/FAX: Telephone and facsimile services will not be provided by the Government at Job Order sites.

1.22 DRAWINGS

The work shall conform to the drawings when provided with a Job Order.

1.23 GOVERNMENT FURNISHED PROPERTY

Government furnished property and items will be listed on each individual order.

SECTION 01300

SUBMITTALS

PART 1

1.1 GENERAL

(a) Definition: Submittals – Product literature, catalog cuts, product samples, shop drawings, as-built drawings, calculations, Quality Control plans, and other documents submitted to the CO for information or for review and approval.

(b) Submittals shall be presented in two copies, unless indicated otherwise. The CO will return one copy of the submittal to the Contractor, whether approved or rejected.

(c) All submittals shall be accompanied with a transmittal sheet signed by the Project Site Superintendent. Salient characteristics of the materials proposed for use shall be clearly identified in the submittal. The Project Site Superintendent shall certify that he/she has reviewed the submittal and has determined that the submittal is in full compliance with the requirements of the Contract and Job Order. Illegible, incomplete or uncertified submittals may be rejected.

(d) Job Order submittals shall be approved by the CO prior to any work being performed on the Job Order or materials being delivered to the job site.

(e) Review of submittals and corrections or comments made during the review does not relieve the Contractor from compliance with the requirements of this Contract.

(f) Construction drawings that require approvals or seals from any registered professional showing all details and dimensions necessary for review prior to construction shall be submitted to CO for approval. Construction on these projects which will require any registered professional seals shall not commence until drawings are approved.

(g) Allow 14 calendar days for government review of submittals. Review time shall commence upon receipt of a satisfactory submittal certified by the Project/Site Superintendent containing all information required to completely and thoroughly evaluate the submittal. Time shall start anew for each submittal and any required resubmissions.

1.2 JOB ORDER QUALITY CONTROL PLAN

The Contractor shall develop a Quality Control Plan for each Job Order. The plan should identify each major task to be performed. For each major task the plan should identify a quality standard that can be used to determine that the task has been successfully accomplished in full compliance with the requirements of this contract. The plan may require periodic inspections, tests, or certifications for larger projects. The proposed Job Order Quality Control Plan shall be signed by the Project Site Superintendent prior to being submitted for review and approval. The Plan should be signed by the Project Site Superintendent at the completion of the Job Order and submitted with the Job Order Invoice.

1.3 JOB ORDER WORK SCHEDULE

The Contractor shall submit a work schedule with each job order. The schedule shall show, in detail, how the Contractor proposes to execute the work. Each major task, including beginning time and ending time, shall follow a logical progression and be in enough detail to quantify the work performed. Notify the Contracting Officer whenever there are significant departures from the approved Job Work Schedule. Submit any requests to modify the Work Schedule, in writing, to the Contracting Officer with an explanation for the deviation.

1.4 PRODUCTS

The Contractor shall submit to the CO all items listed or specified for each proposal within 14 calendar days after Job Order award, or as otherwise established or directed by the Contracting Officer. The CO may request submittals in addition to those listed on the job order when deemed necessary to adequately describe the work covered in the respective sections. Submittals pertinent to materials and equipment which are subject to advance approval shall be scheduled and made prior to the acquisition or the delivery thereof. Each submittal shall be complete and in sufficient detail for ready determination of compliance with the contract requirements. Submittals shall include such items as:

descriptive literature (i.e. catalog cuts, diagrams, operation charts/data); test reports; certificates of compliance; actual material sample; fabricator’s drawings; shop drawings; operation and maintenance (O&M) manuals including parts lists, certifications, warranties and other such required submittals. Clearly indicate selected item and components being proposed.

1.4.1 CATALOG CUTS

Catalog cuts shall contain manufacturer’s description, specifications and sketches of the material and equipment provided. The catalog cut shall contain sufficient information, which can be used to determine compliance with these specifications. Submit catalog cuts as required by a negotiated Job Order. Clearly indicate selected item and components being proposed.

1.4.2 SAMPLES

Product samples shall include color, pattern, style and other information required to fully describe the items being proposed as required by the Job Order.

1.4.3 SHOP DRAWINGS

Submit shop drawings as required by the Job Order. Drawings shall indicate layouts, dimensions, materials and other information required to fully describe the items being installed.

1.4.4 TEST RESULTS

Submit test results as required by the Job Order.

1.4.5 PERMITS AND CERTIFICATES

Submit copies of all permits and certificates as required by the Job Order. Where permits are required they will be reimbursed as identified in Section B.

1.5 SUBSTITUTION

Materials in the specifications may be followed by the words “or approved equal”. In these cases, wherever the name or brand of a manufacturer’s article is specified, it is used as a measure of quality and utility or a standard. If the Contractor prefers to use any other brand or manufacturer of same quality, appearance and utility to that specified, he/she shall request substitution as provided below, not less that 30 days before the planned installation of the item.

The Contracting Officer will approve or disapprove the request for substitution and his decision shall be final. Unless substitutions are requested within the time stated above and as provided below, no deviation from the specifications will be allowed.

Requests for substitutions will only be considered if Contractor submits the following:

1.5.1 Complete technical data including drawings, complete performance specifications, test data, samples and performance tests of the article proposed for substitution. Submit additional information if required by Contracting Officer. All items in the above information shall be circled, tagged, or marked in some way to indicate all deviations or differences which the proposed item differs from the originally specified item.

1.5.2 Similar data as above for item originally specified. All items shall be marked to identify where/how the proposed substitution will differ.

1.5.3 A statement by the Contractor that the proposed substitution is in full compliance with the contract documents, applicable codes and laws.

1.5.4 A list of other trades which may be affected by the substitution.

1.5.5 The Contractor shall be responsible for any effect upon related work in the project for any substitution and shall pay any additional costs generated by any substitutions.

1.6 HAZARDOUS MATERIAL IDENTIFICATION

Submit Material Safety Data Sheets (MSDS) for any materials defined as hazardous and toxic materials/substances in 29 CFR 1910, Subparts H and Z and as additionally defined in the most current version of Federal Standard 313. Two copies of each MSDS shall be submitted to the Contracting Officer no later than the delivery date of the product.

1.7 AS-BUILT DRAWINGS

When Shop Drawings are required by a Job Order, the Contractor shall maintain at the job site one set of contract drawings marked in red to show any deviations which are found to exist or have been made from the contract drawings. Upon completion of the work, the marked set of drawings shall be delivered to the Contracting Officer.

Request for final payment will not be approved until the marked drawings are delivered to the Contracting Officer.

1.8 OPERATIONS AND MAINTENANCE MANUAL

When required by Job Order, furnish an Operations and Maintenance (O&M) manual for each system (discipline) identified. O&M manuals shall be provided in two (2) copies by the Contractor to the CO for approval. O&M manuals are to be provided at least 10 days prior to final inspection and approved before project can be considered complete.

O&M manuals shall contain the processes or methods of providing optimum efficiency of the product as described within the specifications. Further, the maintenance portions of these O&M manuals shall be explicit so that the unskilled craftsman may use these manuals to maintain the equipment in a condition of good and serviceable repair and operating at peak efficiency. Where required by the various technical sections include parts lists, indicating source and current unit prices shall be provided by the Contractor with the related Operations and Maintenance Manuals.

Each manual shall be bound in a standard 8-1/2” x 11”, 3-ring, loose leaf, hardcover binder. O&M manuals shall be the manufacturers’ printed and bound reference instructions and guides. Photo copies of printed material are not acceptable. All words shall be legible and all photographs and graphics shall be clear and easy to read.

The manual’s cover shall carry the following format:

OPERATION AND MAINTENANCE MANUAL

[ Equipment or System Name ] [ Project Name ] [ Forest Name ]

[ Job Order Number ]

The Contractor shall organize all documents into a presentable and usable format. This requirement shall include, but not be limited to, the following:

a. The manufacturer and local representative’s name, address and telephone number

b. Catalog sheets, model numbers and other descriptive literature for each system component

c. Instructions for installation, start-up, shutdown, maintenance, overhaul operations, trouble-shooting

d. Other documents including maintenance schedule, parts list, parts breakdown diagram, technical engineering data, shop drawings, extended warranties, updated as-built drawings

1.9 INSTRUCTION TO GOVERNMENT PERSONNEL

When required by the Job Order the Contractor shall furnish the services of a competent instructor to give full instructions to designated government personnel in the adjustment, operation/maintenance, and safety requirements of all equipment/systems installed. Training shall include hands-on experience whenever necessary to ensure full understanding by participants.

Instructions shall cover installation, start-up, shutdown, maintenance, overhaul operations, trouble-shooting, lubrication and emergency procedures at a minimum and include any other topics required to provide personnel with a full and complete understanding of the equipment / systems.

Coordinate scheduling of instructions with the appropriate Contracting Officer and Forest Facilities Engineer (FFE).

Unwitnessed instructions or instructions given to non-designated personnel will not constitute compliance with these requirements.

2.0 JOB ORDER WORK SCHEDULE

The Contractor shall submit a work schedule with each job order. The schedule shall show, in detail, how the Contractor proposes to execute the work. Each major task, including beginning time and ending time, shall follow a logical progression and be in enough detail to quantify the work performed. Notify the Contracting Officer whenever there are significant departures from the approved Job Work Schedule. Submit any requests to modify the Work Schedule, in writing, to the Contracting Officer with an explanation for the deviation.

2.1 PROJECT MANAGER

The contractor shall provide a detailed resume of the project manager for review and approval by the Contracting Officer. If during the term of this contract, the contractor changes or replaces the project manager, approval by the Contracting Officer is required.

2.2 SITE SUPERINTENDENT

The skills and qualifications of the designated site superintendent for each Job Order will be part of each Job Order submittal and negotiations.