Preproposal_Conference.pptx

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PREPROPOSAL CONFERENCE

SOLICITATION AG-024B-S-17-0005 AFUE SENSOR SYSTEMS PURCHASE

US Forest Service: Aerial Firefighting Use and Effectiveness Study

Presented by: Zach Holder, Robert Torres, Timmy Rikard, and Mike McFarlane

January 12, 2017

WELCOME

Zachary Holder– AFUE Fire Technology Transfer Specialist Robert Torres – USFS Avionics Maintenance Inspector Timmy Rikard – USFS Aviation Safety Inspector Michael McFarlane – USFS Contracting Officer Rest Rooms Evacuation Safety

TODAY’S AGENDA

AFUE Mission Overview

Solicitation Timelines

Questions During the Presentation Solicitation Schedule of Items Section B – Technical Requirements Section C – Contract Terms and Conditions Section D – Exhibits Section E – Solicitation Provisions

Aircraft Tour

AFUE OVERVIEW

Mission Goal Assets Data Collection Use of Data

SOLICITATION TIMELINES

Issue Date: January 03, 2017 Preproposal Conference Date: January 12, 2017 Solicitation Closing Date: February 09, 2017 at 1400 MT Evaluation February 13-17 Estimated Award March 16, 2017

- Questions shall be provided in writing to the Contacting Officer on the index cards provided.

- Questions received from this event will be combined with questions formally submitted in response to the solicitation from other sources via email to the Contracting officer and all responses will be posted with the solicitation at www.fbo.gov.

- Any changes to the solicitation as a result of the questions received will be made via amendment to the solicitation and posted with the solicitation at www.fbo.gov.

Questions from today’s presentation

SOLICITATION

Section A SF 1449 : Required to complete Blocks 17a and 30a-c

SECTION B

B.1 Schedule of Items B.2 Introduction B.3 Scope B.4 General Requirements B.5 Certification for Installation B.6 Imager Performance Requirements

Section B CONT.

B.7 Work Station Requirements B.8 Imager Installation B.9 Software, User Interface and Product Requirements B.10 Derived Product Requirements B.11Audio System Modifications

SECTION B

B.12 Weather System Reqs B.13 Data Link Requirements B.15 Deliverables B.16 Insurance Requirements B.17 Government Property

Section C C.5 Effective Period of the Contract C.6 Ordering C.9 Indefinite Quantity C.11 Delivery Schedule C.12 Inspection & Acceptance

SECTION C

C.13 Invoices C.14 Warranty C.15 Availability of Funds C.18 Option to Extend the Term of the Contract.

C.21 Government Furnished Property

Section C C.22 Measurement and Payment

SECTION D

Exhibit 1-5 discussed with Aircraft Exhibit 6 - Wage Determination WD 2005-2317 Exhibit 7 – Software, User Interface and Product Requirements

Section E E.2 Size Standard and NAICS E.3 Instructions to Offerors E.4 Evaluation E.5 Inquiries E.6 Single Award E. 9 Amendments

Areas to Cover NAICS Code is 334511 Search, detection, navigation, guidance, aeronautical, and nautical system and instrument manufacturing Small Business Standard is 1,250 employees

Your Offer Ensure SAM registration accounts for NAICS Code 344511 and clearly shows your size standard Must submit hardcopy to the address listed in the solicitation. Late deliveries will not be considered so please ensure your offer is submitted with adequate time to make it to Boise, ID Offers are good for 45 days from the closing date of the solicitation

Read the Solicitation Carefully and make sure you submit a complete proposal.

Must be received prior to Solicitation Close of February 09, 2017 at 2:00 p.m. MT Check FBO for responses to questions, amendments, and updated documents Makes sure to submit everything requested under Section E.3 of the solicitation.

BREAK TIME

10 Minutes

PLEASE USE YOUR INDEX CARDS TO FINALIZE ANY QUESTIONS YOU WOULD LIKE TO ASK

QUESTION AND ANSWER PERIOD

[12/13/2016 9:52 AM] McFarlane, Michael -FS:

Tiffany. I see discussions on IDIQs and Options and don't see anywhere where they reference orders as options. They do discuss options for additional time (option Periods) but nothing else. This was the best one I could find and it discusses orders with options in them. here it is and hope it helps my case. There is a section on Options in IDIQ Contracts; http://www.wifcon.com/discussion/index.php?/blogs/entry/644-those-pesky-idiq-contracts-again/ This message wasn't sent to Taylor, Tiffany J -FS due to company policy.

Any answer provided today is unofficial until posted to the FBO website. To date, the US Forest Services has not received questions in writing. However, any questions received in writing will receive a formal response and will be posted .

Should we determine that changes need to be made to the solicitation, those changes will be made via amendment to the solicitation also posted to FBO.

I will read each question without identifying the firm involved and, if I can, answer it now. I will not attempt to answer any question not reduced to writing on the question form. However, any answer given today must be considered unofficial until it is confirmed in writing. Again, all questions and written answers will be posted to the FBO. Again, it is each Offeror’s responsibility to monitor the FBO website for new or revised information.

If the answer to one question generates another question orally, I ask that the additional oral questions be written on an index card and provided to me to ensure that the oral questions may be confirmed in writing.

CLOSING STATEMENT

This concludes the Preproposal Conference for Solicitation AG-024B-S-17-0005 Thank you for your time and interest in this requirement Please ensure that you continue to monitor the FBO site for formal responses to the questions asked regarding the solicitation and any formal changes to the solicitation.

Have a great day image2.jpg image5.jpeg image6.gif image7.jpg image3.png image4.jpg image1.jpg