AG0120S110032ConfCall_AgendaMtgNotes.pdf

PRE-PROPOSAL CONFERENCE CALL – 30 AUG 2011 at10 am

SITE VISIT – 31 AUG 2011 at 5pm

CWC 12 Person Bunkhouse Accessibility Retrofit

AG-0120-S-11-0032

1. Reference Section L, item L.11 Proposal Preparation Instructions. Responses must be submitted to 3301 C Street, Suite 300, Anchorage, AK 99503.

Responses are due by 2:00 PM on 16 September 2011. NOTE: In addition to paper copies of the proposal, an electronic copy of the proposal shall be submitted on disk or flash drive. This solicitation is a request for proposals and there will not be a public bid opening. Award will be made in accordance with the evaluation factors found in section M of the solicitation package. Reference FAR

52.215-1 regarding discussions.

2. Contractors must include a bid guarantee with their response (reference section I).

Successful contractor will be required to provide performance and payment bonds within 10 days of after award.

3. All amendments will be posted on FedBizOpps website (www.fbo.gov). Do not rely on obtaining documents from the Plans Centers. Specs, drawings and photos can be obtained from AK Digital Blueprints (see section L, item L.12 of solicitation package for more details).

4. In order to maintain the proposal opening date on 16 September 2011 all contractors are encouraged to submit questions, in writing, to the Contracting

Officer (Denise) prior to 9 September 2011. This will allow sufficient time to provide responses and issue amendments.

5. The estimated date of the NTP is 21 September 2011. The estimated completion date is 01 April 2012.

6. The wage rates in the solicitation have been updated. Current Davis Bacon Wage rates will be posted with the amendment that includes the meeting notes.

7. Question submitted via email prior to this meeting: UNDER SECTION 051200

– STRUCTURAL STEEL FRAMING PART 1 – GENERAL

1.3 QUALITY ASSURANCE

A. Fabricator Qualifications: A qualified fabricator who participates in the AISC

Quality Certification Program and is designated an AISC-Certified Plant, Category Sbd.

Question: Can this spec be revised so that a fabrication shop that performs to

AISC standard and retains a third party inspector would qualify to bid on this project?

Answer: Our specifications will remain as stated except the category will change from “Sbd” to “Std”

PRE-PROPOSAL CONFERENCE CALL – 30 AUG 2011 at10 am

SITE VISIT – 31 AUG 2011 at 5pm

CWC 12 Person Bunkhouse Accessibility Retrofit

AG-0120-S-11-0032

8. Contractors must be registered in Central Contractors Registration (CCR) database and in the on-line representations and certifications application (ORCA) to be considered for award.

Preproposal Conference Call Notes:

Reviewed the agenda items listed above. Notes from both meetings will be posted to the

Federal Business Opportunities website as an amendment.

Vanessa Alao-MacLeod went over the schedule of items. All items are lump sum.

Denise mentioned the option item. The option item will be part of the evaluation.

Depending on funding, the option may be awarded right away or later as per the contract clause.

Opened the meeting up to all in attendance for questions.

Question – will contractors be able to look at the site if they cannot make the site visit tomorrow?

Answer – Yes, contractors can look at the site if they cannot make the 31 Aug site visit.

However, contractors must call the district to make arrangements to look at the site before heading to Cordova. (Call 907-424-7661 and ask for Bob or Dana.) Questions will not be answered on site. All questions must be submitted in writing to the contracting officer.

Question – are the drawings posted on Federal Business Opportunities and at AK Digital

Blueprints the same?

Answer – Yes, they are the same.

Question – will the Contracting Officer email contractors directly or post notices on

Federal Business Opportunities website?

Answer – the Contracting Officer may respond directly via email to questions, however, contractors should not rely on direct email. All communication related to this project will be posted to the Federal Business Opportunities website to ensure everyone has the same information.