AE OnCall Scope of Services 2024.pdf

New Mexico State University is requesting proposals from licensed New Mexico Architects and Engineers to provide Professional Architectural and Engineering services for NMSU. The contractor shall provide requested services on an as needed basis.

The types of disciplines shall include:

1. Architectural;

2. Civil;

3. Transportation;

4. Landscaping;

5. Structural;

6. Mechanical;

7. Renewable Energy;

8. Electrical;

9. Surveying;

10. Archeological;

11. Environmental;

12. Estimating;

13. Code Compliance and Review;

14. Creative, Design and Branding;

Work under these contracts will be performed on a Task Order basis consisting of individually negotiated task orders. Each task order will provide a specific scope, fee and schedule of the services required.

Services will be requested on an as needed basis, and there is no guarantee of work. Pursuant to The Procurement Code, Section 13-1-154.1 NMSA 1978 the total amount of each contract awarded and all renewals shall not exceed seven million five hundred thousand dollars ($7,500,000) in services over four years. Any one purchase order pursuant to the agreement may not exceed Six Hundred Fifty thousand dollars ($650,000). The architecture and engineering (A&E) fees will be based on the hard construction cost, including all applicable New Mexico Gross Receipts Tax. The fee to be paid for the A&E services will be established by NMSU, based on the complexity and size of the project and will be based on the Architect’s Rate Schedule for public projects in New Mexico per NMAC 1.5.18.9(G). Note that no reimbursement will be made or included in the final A/E contract for travel or standard project costs such as printing and phone services. Final printing of construction documents for distribution during construction bidding will be paid for by NMSU directly and separately. Any reimbursement will be solely for additional services requested in writing by NMSU during the course of the project.

The term is the period of performance for the agreement will commence on the Effective Date and continue for twelve months and will be considered for automatic annual renewals, by mutual consent, for up to 3 additional years. The total period of performance will not to exceed a total of 4 years.

This Agreement is non-exclusive. Contractors understand that there is no guarantee of a project assignment until such time as a Task Order has been issued and fully executed. The University will not compensate the awarded Offeror for work associated with negotiation of the scope, schedule and budget of individual task orders.

2024 SCOPE OF SERVICES

Diego Rascon Rubio Highlight

SCOPE OF SERVICES

New Mexico State University will be utilizing the awarded contracts for the following services: Please note this list is not all inclusive.

The Offeror may perform the following professional services:

Architects/Landscape Architects Engineers Programming Phase Study and Report Phase Schematic Phase Preliminary Design Phase Design Development Phase Final Design Phase Construction Documents Phase Bidding & Negotiations Phase Bidding and Negotiations Phase Construction Phase Construction Administration Phase Operational Phase Post-Construction Phase

Surveyors Planning Studies Property boundary Survey Comprehensive Plan Topographic Survey Strategic Plan Easement Survey Mapping and/or Zoning Right of Way Survey Other Planning Task

Additional Services Master Planning Financial Feasibility or Other Special Studies Programming Planning Surveys Site Evaluation Environmental Impact Studies Comparative Studies of Prospective Sites Provide Services related to Future Facilities, Systems, and Equipment not in Construction Phase Investigations, Surveys, Valuations, Inventories, or Detailed Appraisals of Existing Facilities Consulting Concerning Replacement of any work damaged by fire or other cause Permitting Grant Administration Right of Way Acquisition On-Site Construction Observation

A. Project Management and Coordination

The awarded Offeror shall organize, manage and coordinate the disciplines required to accomplish each task order and shall be capable of working on multiple task orders at the same time. The awarded Offeror will be expected to coordinate its work with efforts performed by NMSU staff and other consultants or contractors. The awarded Offeror shall provide project management and contract administration services to facilitate efficient progress on each task order. Project Management services may include, but no be limited to:

• Progress reporting, including a status update of all active task orders with comparison of Planned

vs. actual schedules

• Project team management and coordination

• Meeting organization, facilitation and documentation

• Quality assurance/Quality control

Potential Deliverables include but are not limited to:

• Monthly progress reports, including description of work accomplished and percent complete on each task order

• Schedule updates, as required by task order scope

• Meeting agendas, minutes, and notes, with revision as required

B. Engineering Design Services.

The awarded Offeror shall provide Engineering Services, including but not limited to assessments, improvements, and upgrades to facilities and equipment, Services required may include but are not limited to.

• Evaluation of existing systems

• Data collection, review and analysis

• Engineering analyses, computer modeling, studies and report preparation

• Cost estimates at all phases of design development

• Life cycle cost analyses for mechanical and electrical systems

• Development, evaluation and recommendation of design alternatives

• Preparation of 50%, 75%, 95%, and 100% plans and specifications

• Capability to provide drawing in both electronic and hard copy formats

Potential Deliverables include but are not limited to:

• Technical memoranda documenting field investigation findings, data collected analyses, and recommendations

• Engineering reports and studies

• Preliminary cost estimates and comparisons

• Preliminary drawing and specification documents for design alternatives

• Constructability review

• Final Cost Estimates

• Contract documents

• 50%, 75%, 95%, and 100%, plans and specifications in electronic (AutoCAD 2000i) or later release and hard copy formats

• As-built drawings

C. Other Engineering and Related Services

The awarded Offeror shall provide services in other disciplines as required to accomplish the Engineering work orders, including but not limited to:

• Architectural services

• Cost estimating services for all design phases, construction, or other applications

• Construction scheduling

• Surveying

Services in these disciplines may include but are not limited to:

• Evaluation of existing systems

• Data collection, review and analysis

• Engineering analyses, computer modeling, studies and report preparation.

• Cost estimates at all phases of design development

• Life cycle cost analyses

• Development, evaluation and recommendation of design alternatives

• Preparation of 50%, 75%, 95%, and 100% plans and specification in electronic and hard copy formats

Potential Deliverables include but are not limited to:

• Technical memoranda documenting field investigation findings, data collected analyses, and recommendations

• Engineering reports and studies

• Preliminary cost estimates and comparison.

• Preliminary drawing and specification documents for design alternatives

• Constructability reviews

• 50%, 75%, 95%, and 100% plans and specification in electronic or hard copy formats

• CAD files shall be prepared in AutoCAD 2000i or later release.

• As-built drawings

D. Bidding/RFP Period Services

The awarded Offeror shall provide services during the bidding/RFP period, which may include but not be limited to:

• Attending the pre-bid/pre-RFP meeting

• Providing technical input to the University in response to bidder request for clarification of bid/RFP documents

• Providing technical information necessary for addenda issued by the University

• Providing services for review of qualification of Offerors and subcontractors

Potential Deliverables include but are not limited to

• Technical information for responses to requests for clarification and addenda • Bidder qualification review documentation

E. Services During Construction

The awarded Offeror t shall provide construction phase engineering services, which may include but not be limited to:

• Review of contractor submittals, shop drawings and surveys

• Evaluation of change proposals

• Contract Preparation and Administration

• Site/construction inspections

• Providing assistance to the University during startup and testing

• Providing record drawings

Potential Deliverables include but are not limited to:

• Memoranda recommending University acceptance or rejection of contractor submittals

• Memoranda describing review of proposed changes

• Field design changes and field change notices

• Field inspection reports, notes, and records

Cost:

Pursuant to Section 13-1-120 NMSA 1978 cost is not included as an evaluation criteria. Cost will be negotiated per task order and when applicable shall be in accordance with the State of New Mexico Architect Rate Schedule and Regulation 1.5.18 NMAC

E. Services During Construction