Administative Guidance for Offerors.docx
DOCX document 18 KB Posted
- Solicitation number
- 36C78626Q50253
About this file
This document is Administrative Guidance for Offerors outlining procedural requirements and expectations for vendors submitting quotes on solicitation 36C78626Q50253 for Ft Sam Houston Solid Waste Removal Base plus 4 Option Years with the Department of Veterans Affairs National Cemetery Administration. The solicitation is a 100% Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside. Vendors must have the applicable NAICS code registered on their SAM.gov profile and maintain active SDVOSB certification with the SBA by the bid due date to be eligible. A mandatory site visit is scheduled for September 18, 2026 at 10:30 am at the Maintenance Building at Sam Houston National Cemetery, and vendors are strongly encouraged to attend to understand project requirements fully.
Vendors must submit all questions by email to david.hester@va.gov no later than September 21, 2026, with responses provided via amendment by September 28, 2026 on SAM.gov. Late submissions will not be accepted, and vendors are solely responsible for timely delivery of complete quotes prior to the closing date and time. All vendors must maintain active SAM.gov registration at both submission and award; quotes from unregistered vendors will be rejected as non-responsive. Vendors must monitor SAM.gov for all amendments through the closing date and acknowledge compliance, as failure to do so may result in non-responsive designations. The government will evaluate only information explicitly submitted in vendor responses and will not make assumptions about capabilities, technical approaches, or past performance; therefore, vendors must provide complete, accurate, and detailed responses addressing all solicitation requirements and attachments.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 36C78626Q50253 Amended 9.29.2026.pdf | ||
| 36C78626Q50253 0001 questions and answers.pdf | ||
| FSH_Waste_CLIN.docx | DOCX document | |
| QSE_36C78626Q50253.pdf | ||
| QSE_36C78626Q50253.pdf |
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Text version
ADMINISTRATIVE GUIDANCE FOR OFFERORS
100% SDVOSB Set-aside Please note you must have the NAICS code of the solicitation on your SAM.gov profile to qualify to bid and must be a registered certified SDVOSB with the SBA by the time all bids are due.
Site Visit:
A site visit is scheduled for 9/18/2026@ 10:30 am, the meeting place is the Maintenance Building at Sam Houston National Cemetery Vendors are strongly encouraged to attend the site visit to ensure a full understanding of the requirements. No additional or repeat site visits will be scheduled.
Vendor Questions:
All vendor questions regarding this solicitation shall be submitted by email to the david.hester@va.gov no later 9/21/2026. Questions received after this deadline may not be addressed, and answers will be provided via amendment no later than 9/28/2026 on SAM.gov.
Late Quotes:
Late quotes will not be accepted. Vendors are responsible for ensuring that their complete quote is submitted prior to the solicitation closing date and time.
SAM Registration:
Only quotes submitted by vendors that are actively registered in SAM.gov at the time of quote submission and award will be considered. Quotes from vendors that are not actively registered in SAM.gov will be rejected as non-responsive.
Amendments:
Vendors are responsible for monitoring SAM.gov for all solicitation amendments up to the closing date. Failure to acknowledge or comply with amendments may result in the quote being deemed non-responsive.
Review of the Solicitation:
Vendors shall read the entire solicitation, including all sections, attachments, specifications, and amendments, prior to submitting a quote. Vendors are responsible for ensuring that all requirements are addressed in their submission.
Completeness of Quote:
The Government will evaluate only the information submitted. The Government will not make assumptions about vendor capabilities, technical approaches, or past performance not clearly documented in the quote. Vendors must provide complete, accurate, and detailed responses to all solicitation requirements.
(End of Document)
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