Additional Terms and Conditions - AML Fall Maintenance Package.pdf

Additional Terms and Conditions

Award:

Award will be all or none to the lowest responsible bidder meeting all specifications.

Requirements:

• An Alabama General Contractor's License may be required for this bid. Suppliers are to attach a copy of their general contractor's license to the questionnaire of this ITB. Failure to have an

Alabama general contractor's license and to provide a copy of this license may result in bid rejection. Supplier must also meet all requirements of chapter 8 of title 34 of the Code of

Alabama, 1975, as amended. Applies to bids in excess of $100,000.00 only.

• Suppliers will be required to fill out the cost proposal form and attach it to the questionnaire of this

ITB. The blank cost proposal form is located in the solicitation documents section of the solicitation.

• Suppliers should provide proof of general liability insurance in the minimum amount specified and must be in effect for the contract period. Insurance certificate or letter of intent to provide the amount of coverage from the insurance company should be submitted with the bid, or the bid may be rejected. Supplier is responsible for all losses/damages caused by its employees. Insurance certificate, when issued, should show the State of Alabama as the certificate holder. Suppliers should further provide proof of Workman’s Compensation Insurance to satisfy any and all legal requirements of the State of Alabama.

• The awarded supplier will be required to submit E-Verify documentation-see section 13 of the ITB

Standard Boilerplate.

• The awarded supplier will be required to submit the State of Alabama Vendor Disclosure

Statement documentation – see section 15 of the ITB Standard Boilerplate

Bid Submission Instructions:

Beginning on the Alabamabuys supplier portal page, select the desired sourcing project and click the Participate in RFx button. Once project is opened, make sure the left panel is expanded. If not, click on small double arrows to expand. Be sure to review each tab for necessary information and enter bid amounts on item grid as needed. After you have checked and completed each tab, you can validate and submit your bid.

• Bidders will need to enter their total price for the project the Unit Price section of the item grid.

Questions:

Questions pertaining to this ITB solicitation must be submitted no later than 10/21/26, at 5:00 PM Central

Time. Questions are to be submitted in the Discussion tab of the solicitation.

Quality of materials and labor:

Materials used that are not otherwise specified shall be the kind and quality consistent with the trade practice for such work and shall comply with all local codes. All labor shall be well experienced in this type of work and it shall be completed in a professional manner.

Requested Information:

Any additional requested information related to this ITB must be furnished by the supplier within five (5) days of request. Failure to provide requested information may result in the submitted bid being deemed non-responsive and not eligible for award.

Performance:

If the contract supplier defaults on delivery, service, and/or does not comply with the specification and terms and conditions of the contract, it will be viewed as failure to perform. Supplier negligence or failure to perform or meet specifications may be reviewed for impacts to responsibility status as defined in Code of Alabama 1975, 41-4-130, at the discretion of the Chief Procurement Officer.

Quantity:

The exact quantity of purchases for each item listed is not known. Any quantity shown reflects estimated usage only. The Division of Procurement does not guarantee that any purchases will be made against resulting contract(s).

Payment:

The State of Alabama pays thirty (30) days in arrears after receipt of invoice.