2026_Fall_Maintenance_Package_-_Bid_Specs (1).pdf
PDF 119 KB Posted
- Attached to
- 4400 - Fall Maintenance Package
- Solicitation number
- SRC0000037006
- Issued by
- Jefferson County, Alabama
About this file
This is a Bid Specification document issued by the Alabama Department of Workforce (ADOW), Mining and Reclamation Division for the 2026 Fall Maintenance Package project spanning Jefferson, St. Clair, Walker, and Winston Counties. The project involves maintenance work across multiple sites requiring 35 workdays of labor, materials, and equipment to be performed in accordance with ADOW Construction Drawings and Contract Specifications. Work is expected to commence in October 2026 upon issuance of a purchase order and written notice to proceed. A mandatory pre-bid conference will be held on October 16, 2026 at 10:00 AM Central Time at the AML Field Office located at 1400 Urban Center Drive, Suite 200, Vestavia Hills, AL 35242; attendance is required for bid eligibility. Questions regarding the solicitation must be submitted no later than October 21, 2026 at 5:00 PM Central Time through the Discussion tab. The contract will be awarded to the lowest responsive bidder meeting all requirements, with the successful supplier required to submit all mandatory documentation within ten calendar days of written notification of award.
This is a combination lump sum/unit price contract with a maximum bid price of $365,000.00. All bidders must possess a valid Alabama General Contractor's License, be actively registered with the System for Award Management (SAM.gov) with a valid Unique Entity Identifier (UEI), and provide Certificates of Insurance naming ADOW as additional insured with specified minimum coverage limits including General Liability ($1,000,000 each occurrence/$2,000,000 aggregate), Professional Liability ($1,000,000), Automobile Liability ($1,000,000 combined single limit), Worker's Compensation ($1,000,000), Contractor's Pollution Liability ($1,000,000), and Umbrella/Excess Liability ($5,000,000). Performance bonds and payment bonds at 100% of the contract amount are required prior to award. Unit bid prices will be used with ADOW-provided quantity estimates to calculate the total contract bid price for comparison purposes; actual field quantities may vary and payment will be based on quantities determined by the department. No ADEM small mining general permit is required due to the limited scope and maintenance nature of the work.
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Text version
Project: 2026 AML Fall Maintenance Package
County: Jefferson, St. Clair, Walker, & Winston Counties
Number of Workdays: 35
Supplier to furnish all labor, material, & equipment for work completed in accordance with Construction Drawings & Contract Specifications of the Alabama Department of Workforce (ADOW), Mining and Reclamation Division.
Work shall commence immediately upon issuance of the purchase order and written notice to proceed from ADOW.
Work on the project is expected to begin by October 2026. The awarded supplier cannot begin work on the project until a purchase order has been issued.
A mandatory pre-bid conference for prospective bidders will be held at the date and time specified in the solicitation issued by the Division of Procurement.
You must attend the mandatory pre-bid conference to be eligible to bid. The location for the mandatory pre-bid conference is the AML Field Office (lat. 33.4816 degrees, long. 86.7048 degrees). The AML Field Office is located at 1400 Urban Center Drive, Suite 200, Vestavia Hills, AL 35242.
Contact is Matt Coe, Mining and Reclamation Division, Department of Workforce: (205) 945-8671 or matthew.coe@labor.alabama.gov.
All those bidding on this project must have a valid Alabama General Contractor’s License. Please submit a copy of your Alabama General Contractor’s License under the Questionnaire tab of the ITB.
Certificate(s) of Insurance for the limits provided below and contractor information form for OSM applicant violator system (AVS) are required from successful supplier prior to award of contract. Performance bond (100%) and payment bond (100%) are required for this project. No ADEM small mining general permit will be required for this maintenance package due to the limited scope and nature of the work (maintenance).
Federal System for Award Management (SAM.gov): Contractors interested in bidding on this project are required to be registered with the System for Award Management (SAM.gov) and maintain an active status throughout the bidding process and any subsequent contract performance. Registration with SAM.gov and a valid Unique Entity Identifier (UEI) is mandatory for a bid to be deemed acceptable by ADOW. This requirement ensures compliance with federal procurement regulations and facilitates proper vendor identification. Bids from entities that are not actively registered in SAM.gov and possessing a valid UEI will not be considered for award.
Successful low bidder will be notified by ADOW in writing by letter or email. Within ten (10) calendar days from the date of the written notification, the supplier shall provide all required documents to ADOW Vestavia Hills AML Office. If the supplier fails to submit all required documents to ADOW within ten (10) calendar days as noted above, the purchase order for the contract will be cancelled and the contract will be awarded to the next lowest bidder that meets all contract requirements. The ADOW Mining and Reclamation Division will oversee, inspect, and accept or reject the completed project. All necessary forms and/or documents required by the Construction Drawings & Contract Specifications, unless otherwise specified, shall be completed & submitted with this bid.
Below is a summary of required minimum insurance coverage in accordance with General Conditions in the Contract Specifications. ADOW shall be named as additional insured on Certificate(s) of Insurance:
General Liability Insurance:
• Each occurrence limit shall be $1,000,000 for bodily injury and property damage.
• Personal and advertising injury coverage $1,000,000 each occurrence.
• General Aggregate shall be $2,000,000.
• Products/Completed Operations Aggregate shall be $2,000,000.
• Aggregate should be on a per project basis.
Professional Liability (Errors & Omissions) Insurance:
• Each occurrence limit shall be $1,000,000 for errors and omissions.
• General Aggregate shall be $1,000,000.
Automobile Liability Insurance:
• Combined single limit shall be $1,000,000 each accident.
• Coverage shall be for any auto including hired and non-owned auto coverage on a comprehensive basis.
• Protection shall include against uninsured motorist coverage.
Worker’s Compensation & Employer’s Liability Insurance:
• Each accident limit shall be $1,000,000.
• Disease – Policy Limit $1,000,000
• Disease – Each Employee $1,000,000.
Contractor’s Pollution Liability Insurance:
• Contractor’s Pollution Liability $1,000,000 each pollution condition.
• Onsite Cleanup $1,000,000 each pollution condition.
• Separate Defense Limit $1,000,000 each occurrence.
• General Aggregate $2,000,000.
Umbrella / Excess Liability Insurance:
• $5,000,000 each occurrence.
This is a combination lump sum/unit price contract.
Bid prices are to be furnished on the attached Principal Items of Work form. It is the responsibility of each bidder to ensure that he/she has covered all items of work in his/her unit bid prices. For comparison purposes, unit bid prices are used in conjunction with the ADOW’s given estimates of quantities to calculate total contract bid price.
The contract will be awarded based on the total contract bid price. Quantities used in the field may be increased or decreased as conditions warrant. Successful supplier will be paid for actual quantities used in the field as determined by the department. Failure to submit unit prices for listed items could result in rejection of bid response.
Bids must not exceed $365,000.00.
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