Addendum#2 Vendor Q&A .pdf

ADDENDUM NO.2

Title: MDoA 24-06 Financial

Consultant eMMA Reference No.

BPM043178

This Addendum serves as notification that changes have been made to the following areas:

1. The Bid due date has been extended to April 12, 2024, at 2PM to give bidders the time to review answers to Q&A submissions.

2. Policy provided per vendor request. Added as an attachment to the solicitation.

Vendor Q&A

Q1: Section II.a. of the RFQ (pg. 2) states "The successful Bidder will be responsible for traveling throughout the State of Maryland and conducting on-site fiscal monitoring visits of AAAs ... . " Section V.a. of the RFQ (pg. 4) states "The Bidder(s) shall work from home or at the office here at 301 West Preston Street, Suite 1007 Baltimore, Maryland 21201. Please clarify the expected location(s) and the anticipated amount of time to be spent traveling vs onsite vs teleworking.

A1: Locations can be found here https://aging.maryland.gov/Pages/area-agencies-on-aging.aspx

There will be considerable travel for some of the far-out counties (Garrett, Allegany, Washington, MAC). We only request on-site work for the initial engagement with the AAA and review of their documents . All subsequent review and analysis can be done remotely at a location of your convenience.

Q2: If travel is required, will travel be required to each of the 19 AAAs?

A2: Yes. You can include travel time reimbursement rates in your bid.

Q3: If travel is required, is the need for travel to an AAA made independently by the consultant or based on the approval of MDoA staff?

A3: Travel is a requirement for this role. The consultant will not need prior approval for travel and will independently determine how to incorporate travel into the work engagement.

https://aging.maryland.gov/Pages/area-agencies-on-aging.aspx

Q4: Is the $99,999.00 limitation for the RFQ inclusive of travel?

A4: The dollar figure includes travel costs.

Q5: Section IX.a. (pg. 6} states "A Quotation must be in writing and must fully describe, where applicable, how the Bidder will perform each task listed in Section II (Scope of Work)." Section 11.a.2. of the RFQ (pg. 2} states "The successful Bidder will conduct the monitoring process in accordance with the below: Adhere to the Department's comprehensive policy that clearly defines the objectives and scope of the AAA financial reviews." Please provide the relevant comprehensive policy referenced.

A5: Please see the attached policy document in the new round which reflects the policy.

Q6: Can you provide a list of all 19 AAA and addresses?

A6: See the site link https://aging.maryland.gov/Pages/area-agencies-on-aging.aspx

Q7: Approximately how many grants are in scope?

A7: The review will cover approximately 60 grants in total across three fiscal years for each of the 19 AAAs.

Q8: On average, how much was awarded to each AAA between 2021 and 2023

A8: Each year, AAAs receive, in total, approximately $50 million in federal and state grants combined. (On average AAAs receive a total of $2.6 million annually in federal and state grants)

Q9: Must review of all 19 AAA be conducted on site, can some of the reviews be performed virtually?

A9: We strongly prefer on-site reviews, and your proposal should reflect that preference. If, due to extenuating circumstances, on-site reviews are not possible, we may allow virtual reviews in certain cases.

Q10: Can we propose a team of 2 financial consultants to complete the work?

A10: Yes

Reminder: The Q&A submission is now closed. Please be sure to acknowledge this addendum by signing and attaching this addendum and all other addendums, to your bid submission.

This addendum necessitates the creation of a new round. Therefore, it's imperative for all bidders to ensure that their bids are pushed to the latest round for consideration. Failure to do so may result in their bids not being considered in the evaluation process.

https://aging.maryland.gov/Pages/area-agencies-on-aging.aspx

As a reminder, submissions are only accepted through eMMA. Please see the following for reference:

Responding to Solicitations https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG- Responding-to-SolicitationsIFB.pdf

Quick Reference Guides https://procurement.maryland.gov/emma-qrgs/.

eMMA Helpdesk If you have questions regarding the site, please contact the eMMA helpdesk at:

eMMA.helpdesk@maryland.gov

YOU MUST ACKNOWLEDGE THE ADDENDUM WITH YOUR PROPOSAL

All communication must be routed through the Procurement Officer. Thank you for your time and attention.

Received By______________________________________________________

(Printed Name)

Signature___________________________________ Date__________________

Vendor__________________________________________________________

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