Addendum#1 Vendor Q&A_BPM043178_MDoA 24-06 Financial Consultant.pdf
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- Attached to
- MDoA-24-06 MDoA Financial Consultant
- Solicitation number
- BPM043178
- Issued by
- Maryland
About this file
This document is an Addendum to a Request for Quotation (RFQ) issued by the Maryland Department of Aging (MDoA) under the reference number BPM043178 for a MDoA 24-06 Financial Consultant. The Addendum provides responses to vendor questions regarding the scope of work, including the expected level of effort per audit review, the number of reviews to be conducted, and the specific forms required for proposal submission. It also clarifies that there is no incumbent contractor and that the previous employee who filled the role is not eligible to bid on this new contract. The contract term is expected to be approximately six months, without any option to extend.
The RFQ seeks a financial consultant to provide professional services to assist MDoA in performing financial reviews of all federal and state grants received by the Department's nineteen local area agencies on aging (AAAs) for fiscal years 2021 through 2023. MDoA receives approximately $80 million annually in federal and state grants, the majority of which is sub-awarded to the AAAs. The State of Maryland Office of Legislative Audits regularly reviews agency records to ensure compliance with State guidelines regarding sub-awardee oversight, necessitating the need for the financial consultant services.
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ADDENDUM NO.1 MDoA24-06
Title: MDoA 24-06 Financial Consultant eMMA Reference No. BPM043178
This Addendum serves as notification for Q&A
Q1: Is there an incumbent? If yes, please provide the incumbent name and the contract number. Also, is the incumbent eligible to bid on this new contract?
A1: There is no incumbent. There was an employee who filled this role until January 2024.
The previous employee is not a candidate for the position.
Q2: Could you please specify the expected level of effort for this project, including the estimated number of hours or full-time equivalents required per audit?
A2: Every AAA is different. Some are large and quite complex, and others are very small, and the engagement will be much simpler. My estimate is that each audit will require between 20-40 hours to complete.
Q3: Per SOW Section II Scope of Work, “utilizing an approved Fiscal Assessment
Questionnaire as a measure of compliance with the applicable requirements”. Will the government provide this questionnaire? If so, could you please share the template, or any specific instructions related to it?
A3: We will provide the questionnaire as an attachment.
Q4: How many reviews or evaluations are expected to be conducted during the performance of this contract?
A4: We will be reviewing each completed AAA audit as they come in.
Q5: Could you please specify all the forms that need to be included in the proposal submission?
A5: All documents to be included in the bid proposal are specified in the summary area associated in the attachments section of the solicitation on eMMA. The required documents are:
(1)Bidder/Offeror information Sheet,
(2) Contract Affidavit, (3)Bid/Proposal Affidavit, (4)Conflict of Interest Affidavit, (5)Federal Funds attachment, and
(6) for your Total Bid to be entered into the RFQ document named “MDoA 24-06 –
R00BXXX Financial Consultant_SP.pdf, and
(7) Addendum#1
(8)The Sample of contract document is provided for your review only and does not need to be signed.
Reminder: The Q&A closes Friday April 5 @2PM EDT.
Please be sure to acknowledge this addendum by signing and attaching this addendum to your bid submission.
This addendum necessitates the creation of a new round. Therefore, it's imperative for all bidders to ensure that their bids are pushed to the latest round for consideration. Failure to do so may result in their bids not being considered in the evaluation process.
As a reminder, submissions are only accepted through eMMA. Please see the following for reference:
Responding to Solicitations https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-
Responding-to-SolicitationsIFB.pdf
Quick Reference Guides https://procurement.maryland.gov/emma-qrgs/.
eMMA Helpdesk
If you have questions regarding the site, please contact the eMMA helpdesk at:
eMMA.helpdesk@maryland.gov https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to-SolicitationsIFB.pdf https://procurement.maryland.gov/wp-content/uploads/sites/12/2021/01/4-eMMA-QRG-Responding-to-SolicitationsIFB.pdf https://procurement.maryland.gov/emma-qrgs/ file:///D:/Forms/a-PROCUREMENT%20FORMS/Templates/eMMA.helpdesk@maryland.gov
YOU MUST ACKNOWLEDGE THE ADDENDUM WITH YOUR PROPOSAL
All communication must be routed through the Procurement Officer. Thank you for your time and attention.
Received By______________________________________________________ (Printed Name)
Signature___________________________________ Date__________________
Vendor__________________________________________________________
Telephone No._____________________ Email: ____________________________________
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