Addendum Two.docx

INVITATION TO BID

ADDENDUM NO. 2

Requests for clarification, requests for change, and protests of this Addendum are due no later than:

January 10, 2022 at 5:00pm.

This Addendum modifies the Invitation To Bid (ITB) document(s) only to the extent indicated herein. All other areas not changed or otherwise modified by this Addendum remain in full force and effect. This Addendum is hereby made an integral part of the ITB document. Bidder must be responsive to any requirements of this Addendum as if the requirements were set forth in the ITB. Acknowledge receipt of this Addendum by indicating its number in the spaces provided on the Bid Coversheet – item 1 under Bidder Certifications. Failure to do so may result in Bid rejection. See the ITB regarding pre-opening modifications of Bids, where to send Bid modifications, requests for clarification or change and protests of this Addendum, and the deadlines for the foregoing.

THE PURPOSE OF THIS ADDENDUM IS TO:

1. Update and revise R1 Graffiti Abatement Invoice Format and Daily Crew Abatement Log documents within Attachment A – Appendices. Please download the REVISED Attachment A – Appendices in the Oregon Buys system.

2. Revise the Invitation to Bid, Section 6.6, to include the virtual bid opening invitation via Microsoft Teams.

3. Add language in Exhibit A – Specifications Section D & Section E. Language has been added to Exhibit A, Sections D & E of the Sample PA as shown by italics and underline below. Revised subparagraph numbering In Section E is italicized below. Sample PA, Exhibit A, Section E (SCHEDULE AND RESPONSE TIME) is changed to Exhibit A, Section F. Please download the REVISED Sample PA in the Oregon Buys system.

D. APPLICABLE DOCUMENTS TO THE WORK

Following is a list of documents Contractor shall use and comply with to meet the requirements of this Contract. Documents may be updated from time to time, in which case Agency will provide updated versions to Contractor.

Document Version

a. Daily Crew Abatement Log (Appendix A-1) Original Contract

b. Daily Crew Patrol Log (Appendix A-2) Original Contract

c. Invoice Format (Appendix A-3) Original Contract

d. R1 3-Week Look Ahead Coordination List (Appendix A-4) Original Contract

e. R1 Section Contact List (Appendix A-5) Original Contract

f. R1 Graffiti Tracking - Smartsheet.com (Electronic) Original Contract

E. REQUIRED SERVICES

Contractor shall perform the tasks listed below in the areas listed under Section I. Service Area. Contractor shall be responsible for providing all required and reasonable health, safety, and security training and precautions for staff and contractors needed to accomplish the goals and perform the tasks as listed below:

Contractor shall provide sufficient resources to complete Graffiti Abatement, including cataloguing and photographing. Contractor may use its own employees or subcontractors to do this work.

a. Contractor shall become familiar with Agency properties and verify with the Agency that the jobsite property is within Agency’s jurisdiction prior to performing Services at the site.

b. Contractor shall provide all labor, materials, tools, equipment, transportation, and supplies required to abate graffiti within Agency Right-of-Way.

c. Contractor shall send a three (3) week look ahead email to the Agency provided Coordination list each Monday morning (or the first day of the work week) by 10 am PST to report the deliverables requiring lane closures or extended roadway shoulder closures as listed in Section H of this document that will occur in the next three weeks. Agency will follow up with Contractor if any changes to schedule of Services is required due to conflict with Agency work.

d. Contractor shall send an email to Agency each morning (on regular working days) by 10 am PST to report the deliverables as listed in Section H of this document. Agency will follow up with Contractor if any changes need to be made to services that day.

e. Contractor shall provide acrylic latex paint that best matches the original color of the infrastructure at the Graffiti Site and as best matches the Agency color sample(s) provided.

f. Contractor shall cover a full section of infrastructure (Ex. joint-to-joint and top to bottom of concrete barrier, sound wall, etc.) that graffiti occurs on with acrylic latex paint. Paint to be placed in neat lines.

g. Contractor shall paint over the back of signs, protecting the front of the sign. Contractor shall not abate Graffiti with paint on the front of signs. Contractor shall report signs in the daily email as listed in Section H of this document when it is not reasonable to abate the front of signs or when abatement would damage the front of signs.

h. Contractor shall not abate Graffiti with paint on stainless steel electrical items. For all other electrical items except for signal heads and part time restriction signs preference is for abatement method besides paint; paint is an acceptable alternative when other methods are not effective or when the item is already painted. For signal heads and part time restriction signs abate graffiti on the body of equipment with paint, protecting the signal lenses and sign faces. Use abatement methods besides paint on the signal head lenses and part time restriction signs faces. Contractor shall report in the daily email as listed in Section H of this document if the signal head lenses or part time restriction sign faces are “foggy” after abatement methods applied.

i. Contractor shall cover any holes in electrical equipment prior to painting.

j. Contractor shall complete all Services needed for a section of highway that do not require lane closures or extended roadway shoulder closures before moving on to another section of highway. Expectation is there will not be graffiti left, except for graffiti requiring lane closure or extended roadway shoulder closure, once Contractor moves to another section of highway.

k. Contractor shall not paint over reflectors, delineators, signs or other safety items. Contractor will replace any items damaged by paint as soon as possible but no later than three days after the damage occurred and at no expense to the Agency.

l. Contractor shall not perform Services on infrastructure not owned and maintained by Agency. Infrastructure associated with TriMet Max lines are maintained by TriMet.

m. Contractor shall document and photograph Graffiti to be removed. The photographs should clearly show the Graffiti and the abated area. Include enough of the surrounding area to identify the location. Photo files are to be provided electronically in .PDF format and named with the date, Site Name and a unique identifier for each graffiti site and before or after photo (Ex, 1A, 1B, 2A, 2B, 3A, 3B etc.).

n. Contractor shall catalogue the previous days Services on the R1 Graffiti Tracking Smartsheet by end of the following work day. Contractor to provide names and email addresses of personnel that will need access to the R1 Graffiti Tracking Smartsheet to the Agency five (5) days prior to the pre-construction meeting so permissions to the Smartsheet can be granted.

o. The Contractor shall perform work around any illegal camping occurring along ODOT right of way to the maximum extent possible.

p. Contractor and all of its employees and subcontractors shall perform work in a timely and efficient manner, and shall conduct themselves in a courteous and business-like fashion.

q. Contractor shall perform traffic control activities along State highways and multi-use paths in accordance with the version of the Manual on Uniform Traffic Control Devises (MUTCD) and Oregon Supplements and the Oregon Temporary Control Handbook (OTTCH) in place at the time the work is performed. Contractor shall not close roadway shoulders for more than 2 hours or lanes of travel for any amount of time on a State highway without written approval from ODOT for each occurrence. If roadway shoulders or lanes of travel are closed without ODOT written approval or without proper traffic control ODOT reserves the right to stop work of Services at that location for the day; the Services at that location would not be billable to ODOT. If Contractor personnel are not in compliance with the required Worker Safety apparel ODOT reserves the right to stop work of Services at that location for the day; the Services at that location would not be billable to ODOT.

r. Contractor to submit their traffic control plans for lane closures or roadway shoulder closures for more than 2 hours for review and approval to ODOT Contract Administrator:

i. When no mobility notice is required: fourteen (14) calendar days before the work is scheduled to begin.

ii. When a mobility notice is required: Forty (40) days before the work is scheduled to begin.

Allowed work hours will be set by Agency.

s. The contractor will be responsible to submit a highway restriction notice for mobility in order to perform the work that meets the requirement for a Highway Restriction Notice. See the Oregon Travel Restrictions and Guidelines at https://www.oregon.gov/odot/MCT/Pages/OregonTravelRestrictions.aspx for when a restriction notice is required. The highway restriction notice is required to be submitted 35 days prior to the start of work. Work will be allowed to begin no sooner than 28 days after the approval of the submitted restriction notice. The notice can be found at: https://www.oregontruckingonline.com/cf/MCAD/pubmetaentry/restriction/index.cfm.

1. Agency (ODOT) Project Manager:

Stacy Stubblefield 971-673-1343 Stacy.Stubblefield@odot.state.or.us

2. Alternate (ODOT) Project Manager:

Section TMM where work occurs Section TMM Phone Section TMM Email

3. Region Mobility Coordinator:

Region 1

ITB_ADDENDUM, S006-G031521

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