ADDENDUM to 52.212-2 Evaluation - Commercial Products and Commercial Services v4.0.docx

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

ADDENDUM to 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

(a) Basis for Award. The Government will issue a purchase order to the responsible offeror(s) whose proposal conforming to the solicitation will be most advantageous to the Government, price and other factors considered.

(b) The following factors shall be used to evaluate proposals:

(1) Technical Capability Technical Subfactor 1: Geographic Area / Floor Plan Technical Subfactor 2: Provision of Services Technical Subfactor 3: Management Approach

(2) Past Performance

(3) Price Technical Capability and Past Performance, when combined, are significantly more important than price. All technical sub-factors are of equal importance, and all elements within each sub-factor are of equal importance.

(c) Evaluation Approach. The Government reserves the right to consider a proposal other than the lowest price that provides additional benefit(s). Proposals may exceed the minimum requirements of the solicitation. The Government reserves the right to select a proposal that provides benefit to the Government that exceeds the minimum requirements of the solicitation but is not required to do so. Each response must meet the minimum requirements of the solicitation. The Government is not requesting or accepting alternate proposals. Evaluation will be conducted in accordance with FAR 12.6 in conjunction with FAR 15 procedures. Proposals will be evaluated based on the following evaluation factors and sub-factors set forth below.

1) Technical Capability – Offeror(s) shall submit a technical proposal that describes how your organization will provide Health Care for Homeless Veterans (HCHV) services as follows:

a) Technical Subfactor 1: Geographic Area / Floor Plan

i) The Contractor(s) must have a facility secured or written proof with promise of sale/lease including floor plans submitted in proposal package. A Floor plan must show the following as well as visibly seen at first pre-award site visit.

(1) Private or semi-private rooms

(2) Bathrooms

(3) Kitchen area

(4) Furnishings, storage, and linens

(5) ADA compliance

(6) Laundry facilities

(7) Safe Room

(8) Internet, computer, phone access

(9) On-Site Office Space for VA Liaison

(10) Medication management plan and storage

ii) Describe the location of your facility or facilities with respect to the catchment area required within the City of Philadelphia for the Philadelphia VAMC and/or within Delaware, Chester, or Montgomery Counties for the Coatesville VAMC. Provide address of the location.

iii) Describe how your organization will provide the number of beds for male and female Veterans, including the structure of each bedroom/floor (i.e. shared bedrooms/number of residents in each room, bathrooms, community/laundry rooms, ADA compliance, respite/safe room, division between programs and males/females, private VA Liaison office, private case management offices).

iv) Must have a minimum of 50% ADA accommodations.

v) Describe how the proposed location of the facility will comply with all state and local zoning bylaws and other laws and regulations. Provide proof with documentation.

vi) Describe an emergency management plan with equipment and evacuation details.

vii) Provide a plan for quarantine accommodations.

*It is the responsibility of the contractor(s) to understand and comply with the above licensures, accreditations, and inspection requirements.

b) Technical Subfactor 2: Provision of Services

i) Explain your organization’s ongoing plan to address Veteran safety/security.

ii) Explain your organization’s on-going plan to address bed bug infestation.

iii) Describe how the organization can service priority homeless Veteran groups, such as Veterans with ambulatory difficulties, sex offender designation, Veterans in opioid treatment and Veterans with medical issues that do not meet criteria for inpatient med/nursing home services.

iv) Provide copies of required licensing and insurance in accordance with PWS.

v) Describe your meal plan for our Veterans as described in the PWS and provide an example.

vi) Describe your organization’s ability and plan to provide community engagement/support, encourage independence, life skills, medical/mental/substance use disorder care.

vii) Provide a transportation plan.

(1) A contractor with wheelchair accessible vehicles will be rated higher.

(2) Vehicles must pass State registration, licensure, and inspections.

c) Technical Subfactor 3: Management Approach

i) Provide policy for notification, confirmation, and authorization of payment for Veterans who are excused and/or Veterans admitted into a hospital/mental health facility for no more than 7 days.

ii) Copy of discharge planning.

iii) Case Management requirements.

(1) How records will be kept for privacy and confidentiality.

(2) Example of documents required for admission.

(3) Case management note structure.

(4) Contractor staff training plan always including manager on staff.

(5) The Contractor(s) must have a contingency plan to address the replacement or substitution for personnel that leave the Contractor's employment or are unable to provide performance in accordance with the terms and conditions of the resulting contract.

iv) Describe how your organization offers structured therapeutic/rehabilitative group activities and provides certifications as outlined in the PWS (master’s degree in social work or related discipline required of Clinical/Program Director, bachelor’s in social work or minimum 5 years case management experience required of Case Managers, Behavioral Health Technician, Certified Nurse Assistance, Certified Medication Aide staffed 24/7).

v) Example of group activities.

vi) Provide a detailed proposed Readiness and Transition plan.

The Government will evaluate all offerors’ technical capability proposals to assess how offerors will meet or exceed the performance requirements of the solicitation as requested in the instructions to offerors.

2) Past Performance – Offeror(s) shall submit no more than three (3) references for recent contracts where the offeror performed transitional housing services of similar scope, size, and complexity.

i) Please include the following information in the proposal submission for each reference:

(1) Company name and address

(2) Name, telephone number, and e-mail address of company POC

(3) Dates of contract performance, aggregate award amount, and contract number (if applicable)

ii) Past performance information shall be recent (performance within the last three years as of the date of this solicitation) and relevant to this scope of work. The offerors’ references shall complete and email the attached Past Performance Questionnaire directly to Stefanie Carter at Stefanie.carter3@va.gov by the solicitation deadline. The Government reserves the right to seek past performance information from any sources not included in your past performance references and available to the Government to include, but not limited to, CPARS or other databases, interviews with Program Managers, customers, and Contracting Officers.

Past Performance will be evaluated as a measure of the Government’s confidence in the Offeror’s ability to successfully perform the requirements of the solicitation based on recent and relevant past performance efforts. Relevant past performance means the reference has a logical connection to the work described in the Performance Work Statement and recent past performance means the referenced work performed within the past three years of the proposal due date.

The Past performance rating is based upon all the information submitted/obtained and determined relevant by the Government, regardless of whether the information is for a prime or subcontractor. Past Performance, which cannot be validated by a source other than the Offeror(s) will not be considered in the Past Performance Assessment. In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror will not be evaluated favorably or unfavorably on past performance.

The Government will consider recent past performance information identified by each Offeror as well as any additional recent past performance information obtained by the Government in determining an overall past performance confidence assessment rating for each Offeror.

While the Government will consider past performance information on relevant projects performed for federal, state, and local Governments, as well as in the commercial sector, past performance conducted within the Department of Veteran Affairs (VA) or for other Federal departments will receive greater consideration when assigning a past performance confidence assessment rating than The Government will assign a single Performance Confidence Assessment rating. The assigned rating will reflect the Government’s overall confidence in the Offeror’s ability to successfully perform this effort considering performance on previous efforts, information identified by each contractor, Past Performance Questionnaires, and/or other information obtained by the Government. The Performance Confidence Assessment rating is based upon all the information submitted/obtained and determined relevant by the Government, regardless of whether the information is for a prime or subcontractor. Past Performance, which cannot be validated by a source other than the Offeror will not be considered in the Past Performance Confidence Assessment. Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available, that Offeror will receive an overall Performance Confidence Assessment rating of “Unknown Confidence (Neutral)” which will be considered neither favorably nor unfavorably.

3) Price - The Government will evaluate offers for award purposes by adding the total price for all line items and pricing periods. The Government may determine that an offer is unacceptable if the prices are significantly unbalanced or determined unreasonable. Evaluation shall not obligate the Government to write and fund task orders. Prices will be evaluated for reasonableness using one or more of the techniques set forth in FAR 15.404-1(b)(2).

If a price is considered not favorable and reasonable, then the Offeror(s) will be eliminated from the evaluation process

(End of Provision)