Addendum One - ARFQ BCF2200000013.docx
DOCX document 28 KB Posted
- Attached to
- Promotional items
- Solicitation number
- ARFQ 0511 BCF2200000013 2
- Issued by
- Monroe County, West Virginia
About this file
This is Addendum One to solicitation ARFQ BCF2200000013, issued by an Arkansas state agency to address vendor questions regarding Adult Protective Services promotional items. The solicitation requires delivery within thirty (30) calendar days after receipt of order (ARO), with no bidders' conference or site visits mandated. Vendors are not required to attend in-person meetings, and proposals must be submitted through methods other than email. The awarded vendor must supply all items as solicited on an all-or-none basis, with no sample required for bid evaluation.
The custom promotional items must feature the "Adult Protective Services 1-800-352-6513" logo with the state seal in full color, for which a high-resolution image file will be provided to the awarded vendor. There are no prior bid tabulations available for these items. Vendors from outside the United States, including those from India or Canada, are eligible to bid provided they comply with all solicitation requirements, including the thirty-day delivery timeline. The delivery location lacks a loading dock or forklift, requiring vendors to accommodate this constraint in their shipping arrangements. Proofs of decoration must be emailed to BCF for approval prior to production, with no PMS color-matching requirements specified. Vendors must acknowledge receipt of this addendum by completing the included Addendum Acknowledgment Form and submitting it with their bid to avoid potential disqualification.
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Text version
SOLICITATION NUMBER: ARFQ BCF2200000013
Addendum Number: 1 The purpose of this addendum is to modify the solicitation identified as ARFQ BCF2200000013 (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
1. To provide a response to vendor questions.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
ADDENDUM #1 TO RESPOND TO VENDOR QUESTIONS
Vendor Question #1 Whether companies from Outside USA can apply for this?
(like,from India or Canada)
Agency Response to Vendor Question #1 Yes, as long as they are fully complaint with the solicitation requirements including the thirty (30) calendar day ARO delivery.
Vendor Question #2 Whether we need to come over there for meetings?
Agency Response to Vendor Question #2 Meetings are not required for this solicitation.
Vendor Question #3 Can we perform the tasks (related to RFP) outside USA?
(like, from India or Canada)
Agency Response to Vendor Question #3 Yes, as long as they are fully complaint with the solicitation requirements including the thirty (30) calendar day ARO delivery.
Vendor Question #4 Can we submit the proposals via email?
Agency Response to Vendor Question #4 Emailed bids will not be accepted.
Vendor Question #5 Please provide me with sample pictures and logo details
Agency Response to Vendor Question #5 Custom logo will be “Adult Protective Services 1-800-352-6513” and have the state seal in full color. State seal high resolution image file in full color will be provided to the awarded vendor.
Vendor Question #6 Expected delivery dates
Agency Response to Vendor Question #6 Thirty (30) calendar days ARO.
Vendor Question #7 Awards details do we bid by line items or it's all or none bid , Agency Response to Vendor Question #7 Awarded vendor must supply all items as solicitated.
Vendor Question #8 Do you required sample after bid for evaluation
Agency Response to Vendor Question #8 A sample is not required for the bid evaluation.
Vendor Question #9 Is there a prior bid tabulation available for these items? If so, may I request a copy?
Agency Response to Vendor Question #9 There is no prior bid solicitation for these items from this agency.
Vendor Question #10 Does the delivery address have a loading dock and/or forklift available for use?
Agency Response to Vendor Question #10 No, the shipping location does not have a loading dock or a forklift. Items will need to be shipped/delivered to accommodate this.
Vendor Question #11 In regards to any decoration, are there PMS color matching requirements in the custom logos to be used?
Agency Response to Vendor Question #11 There is not a PMS color matching requirement. The Awarded vendor must email a proof to BCF for approval prior to producing products. Email address will be provided to the awarded.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.: ARFQ BCF2200000013
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid. I further understand that that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
| ____________________________________________ | |
| Date |
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
File details come from the government source that posted it. Updated .