Addendum No.2 - ITB 25-009-PW.pdf

Rev 4-21-20

April 11, 2025

ADDENDUM #2

Transmission Water Main Replacements – 23rd Ave 42-inch & Hayden Bridge 45-inch

ITB 25-009-PW

This addendum modifies the bidding document(s) for work only to the extent indicated herein. All other areas not specifically mentioned or affected by this addendum shall remain in full force. This addendum shall be added as a part of the original bidding document and shall become part of the work required.

Questions and Answers:

Q. The Measurement and Payment section, page 01200-5 item 11 calls out a 42” butterfly valve. We can only find an existing 36” butterfly valve. Is there a 42” butterfly valve in this bid item and if so, can you point to the location.

A. There should not be a 42” butterfly valve in bid item 11. The 42” valve was not deleted from the Measurement and Payment Section after it was removed from plans with additional redlines.

Q. On bid item 11 plan sheet C110. Is the 16” pipe shown on the bypass paid for under bid item #18 and if not where does item 18 payment start and stop?

A. 16” Pipe will be paid for by lineal foot under bid item 18 even piping shown on details. However, all other work shown on this detail shall be covered by this bid item.

Q. Plan sheet C110 shows a 16” butterfly on the left side of the page. It is dashed in instead of solid lines. Is this 16” butterfly valve to be furnished by the contractor or is it existing?

A. The 16” butterfly valve is existing and the contractor will not need to furnish this valve.

Q. Are all the insulating flange locations called out on the plans? If not, can you provide a list of what dissimilar connections will require one (ie steel to cast iron etc)?

A. Bidder shall verify all pipe material transitions and provide appropriate insulating flanges. Most are called out for bidders’ convenience.

Q. Plan sheet C112 has a keynote 14 at the existing 16” butterfly valve but there is no Note 14 under the list of keynotes. What does note #14 stand for?

A. This has been corrected on the revised plans. Bidder shall verify any flange to plain end connections and provide

Flange By MJ adapters as necessary.

Q. Plan sheet C112 shows a 16 x 8” PE reducer on the left side of the page. Both Romac and EBAA say their MJ restraints are not to be used with plain end mechanical joint fittings. Does this location need restrained MJ connections? If so, a reducer that has MJ bell end connections should be used.

A. Provide a 16” x 8” all MJ reducer and plain end spools as necessary in lieu of PE reducer

Q. The detail on plan sheet C131 calls out key note #9 as a steel grooved end 90. The profile view has notes that it is a 4” DI flange 90. Is this fitting steel or ductile iron? Do you want grooved ends or flanges on this elbow?

A. This was corrected on the revised plans issued by Addendum No.1.

Q. Plan sheet C131 again. Keynote 11 points to the pipe in the profile view but is called out as an 8” flanged gate valve. Do you want a buried gate valve also or is this supposed to point to the valve in the manhole?

A. This was corrected on the revised plans issued by Addendum No.1.

Q. Plan sheet C131 again. Notes on the plan view call out 4” DI Flg x PE Spool and 4” EBAA Megaflange. These connect to an 8” DI Spool. Do you want these to be 4” with reducers(increasers) or are they supposed to be an 8” spool and Megaflange?

A. This was corrected on the revised plans issued by addendum No.1

Q. Plan Sheet C3 shows the pipe access way but not the location of the air vac out of the roadway. Where is the above grade CARV to be located?

A. A CARV will not be installed at the pipe access way on C3.

Q. Sheet C12 has 2 symbols for an access vault but only one is shown on the profile view. Are both of these to be installed? If so, that would make 4 each access vaults and 4 each 8” CARVs which are only called out as 3 each on the bid schedule

A. This was corrected on the revised plans issued by addendum No.1.

Q. Page 26 of addendum 1 mentions a minimum of 2' of CDF backfill not shown in the plans. Page 29 says the backfill material is class B with 12" of native fill at the top. The plans show class B in the roadways with class A in the easement. Can you verify which backfill material will be used for the 45" line?

A. The City of Springfield Encroachment Permit requirements provided in Addendum No.1 supersede what was shown on the plans. Contractors should provide the CDF required per the Encroachment Permit.

Q. Sheet B-39355-EC4 of the erosion control plans show a limit of an 8'x15' trench. Can you verify that this is the maximum size trench allowed for installation of the 45" line?

A. The Contractor can request a different trench size but will need to prepare a revised erosion control plan to submit to the City for approval. Contractor shall submit an erosion plan per Section 01560, 1.05.

Q. Bid Item 15 shows three air vac assemblies; however the plans show two. Please verify the quantity.

A. The ARV on C3 was deleted, only 2 ARV’s are required for the E 23rd St project. The bid table has been updated to reflect the correct quantities of ARV’s needed.

Description of Change(s)

1. All previous versions of the bid form are replaced with the Bid Form-Revision 2 attached herein.

2. Item 11 in the Measurement and Payment -Section 01200 is revised as follows:

11. Bypass Assembly, and Tie-In to Existing 36-Inch Steel Transmission Main STA 86+12 (Detail

AB):

a. This item includes all materials and work required for connecting the new 42-inch line to the existing 36-inch pipe and installing a bypass assembly, including all trenching and shoring to the depths shown on the drawings, cutting existing pipe, draining existing line, welding on a flange as necessary, backfilling to the top of the aggregate road base, saw cutting existing asphalt concrete pavement and concrete surfacing, utility crossings, all required joint restraint systems for pipe, fittings, appurtenances and temporary blow off assemblies. Pavement removal beyond the trench width is considered incidental to the work and included in the unit price item.

b. Measurement:

This item will not be measured.

c. Payment:

Payment for the bypass assembly and tie-in to existing 36-inch steel main connection will be paid at the contract price per lump sum.

CLOSING DATE AND TIME

Remains unchanged.

This addendum constitutes a MATERIAL CHANGE to the bid. ITS RECEIPT BY THE BIDDER IS TO BE ACKNOWLEDGED BY A SIGNATURE AND RETURNING A COPY OF THE ADDENDUM WITH ITS RESPONSE OR BY CIRCLING THE ADDENDUM

NUMBER IN THE APPROPRIATE AREA ON THE BID FORM.

Addendum prepared by:

Wendy Lopez, Purchasing Contact

The undersigned hereby acknowledges receipt of this Addendum and agrees to be bound by the conditions therein.

Company Name: ________________________________

Signature: ______________________________________ Date __________________________

End of Addendum

Eugene Water & Electric Board Section 00400

Rev. 09/2024 Section 00400

BID FORM – REVISION 2

PROJECT: Transmission Water Main Replacements – 23rd Ave 42-Inch & Hayden Bridge 45-

Inch

BID OPENING: Thursday, April 17, 2025, 2:00 PM PT

LOCATION: Eugene Water & Electric Board (EWEB) Roosevelt Operations Center 4200 Roosevelt, Blvd Eugene, OR 97402 Phone: 541-685-7150

BID SUBMISSION

Complete, sign, and return the following documents as bid response. Failing to include these documents could lead to rejection of bid.

00400 BID FORM

SIGNED ADDENDA (OR ACKNOWLEDGED ON 00400 BID FORM)

00450 MINIMUM QUALIFICATIONS FORM

00610 BID BOND (If bid is over $100,000)

00430-A FIRST TIER SUBCONTRACTOR FORM

ALL DOCUMENTS COMBINED IN ONE PDF FILE, EXCEPT THAT 1ST TIER SUBCONTRACTOR FORM

MAY BE SUBMITTED SEPARATELY

A. EXCEPTIONS: Bidders, please note that any exceptions or stipulations to any of the requirements of this solicitation must be submitted in accordance with Section 00200, 1.1(g), Protest or Request for Changes of Specifications and/or Bidding Requirements. Exceptions that are not submitted in compliance with Section 00200, 1.1(g), may cause your bid to be ruled non-responsive.

B. ACKNOWLEDGMENT OF RECEIPT OF ADDENDA TO BID DOCUMENTS:

Bidder acknowledges receipt of Addenda and agrees to be bound by their contents.

Circle each bid Addendum posted: 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, None Posted

C. CCB/LCB REGISTRATION NUMBER - EWEB Rule 5-0230 Eligibility to Bid; Registration or License

Construction Contracts. EWEB shall not consider a Person's Offer to do Work as a contractor, as defined in ORS 701.005(2), unless the Person has a current, valid certificate of registration issued by the Construction Contractors Board at the time the Offer is made.

Non-complying Entities. EWEB shall deem an Offer non-responsive if it is received from a Person that fails to comply with this rule and shall reject the Offer as stated in ORS 279C.365(1)(k), unless contrary to federal law or subject to different timing requirements set by federal funding agencies.

Bidder is in compliance with the requirements of and is registered and bonded with the State of Oregon Construction Contractor's Board or Landscape Contractors Board as follows:

Registration classification:

Registration No.: Expiration Date:

D. RESPONSIBILITY:

Prior to awarding a Public Improvement Contract, EWEB shall determine whether the lowest Responsible Bidder meets the standards of Responsibility, as defined in ORS 279C.375.

E. BIDDER RESIDENCY INFORMATION:

ORS 279A.120 states, "For the purposes of awarding a public contract, a contracting agency shall":

o Give preference to goods or services that have been manufactured or produced in this state if price, fitness, availability and quality are otherwise equal; and o Add a percent increase to the bid of a non-resident bidder equal to the percent, if any, of the preference given to the bidder in the state in which the bidder resides.

“Resident bidder” means a bidder that has paid unemployment taxes or income taxes in the state of Oregon during the 12 calendar months immediately preceding submission of the bid, has a business address in this state, and has stated in the bid whether the bidder is a “resident bidder” under this paragraph.

“Non-resident Bidder” means a Bidder who is not a “resident Bidder” as defined above

1. CHECK ONE: Bidder is a ( ) RESIDENT Bidder ( ) NON-RESIDENT Bidder.

2. If resident bidder, enter your Oregon business address: (physical and mailing address)

3. If a non-resident bidder, enter state of residency:

4. If a non-resident bidder, do you or your company receive, or are you or your company eligible for any preference in award of contracts with your state’s government or with other governmental bodies in your state?

CHECK ONE: ( ) YES ( ) NO

If YES, state the preference percentage: _________________%

If YES, but not a percentage of bid price, describe the preference:

If YES, state the law or regulation that allows the preference described (legal citation):

F. ASSURANCES:

1. The Bidder hereby offers to furnish all labor, equipment, materials, and to perform all work, as bid, in strict accordance with all requirements of the above-named project.

2. The Bidder certifies that Bidder has read, understands, and will comply with the drug testing requirements set forth in Section 00430-B.

3. Bidder acknowledges and agrees that, if this Contract is for a Public Work subject to ORS 279C.800 to 279C.870, Bidder will comply with ORS 279C.840, as applicable.

4. Bidder certifies that all statements in the bid are true.

5. Bidder understands that this Offer shall be subject to acceptance for ninety (90) calendar days from date of opening; thereafter it may be withdrawn.

G. NON-COLLUSION: ORS 279A.010 and 279A.990 By signing and submitting a bid, Bidder certifies that:

1. Bidder has arrived at the specifics of the bid, including price and amounts, independently and without communication or agreement with another Bidder, except as disclosed in a separately attached statement;

2. The Bidder is not submitting the bid in the interest of or on behalf of any undisclosed person;

3. The Bidder has not directly or indirectly induced or solicited another Bidder in order to benefit a third person, to submit a false or sham bid, to refrain from bidding or to change a bid;

4. The Bidder has not directly or indirectly disclosed the Bidder's bid price, a breakdown of the price, the contents of the price or information or data related to the price to another Bidder;

5. The Bidder has not sought through communication or agreement with a person to fix the bid price of the Bidder or another Bidder, to fix an overhead, profit or cost element of the bid price of the Bidder or another Bidder or to secure any advantage against the contracting agency or any other person interested in the public contract;

6. The Bidder has not directly or indirectly expressed an interest or lack of interest in the public contract, or paid or offered to pay a fee to a person, to cause a collusive or sham bid;

7. The bid is genuine and not collusive or a sham.

H. ACKNOWLEDGMENTS:

1. The Bidder acknowledges that the Contract consists of the following documents: Amendment to the Proposed Contract, Bid Form, First-tier Sub-Contractor Disclosure Form, Drug Testing Program Requirements, Minimum Qualifications, Performance Bond, Payment Bond, Certificate for Payment, Accounts Affidavit, Certificate of Completion, EWEB General Provisions and Supplements, Prevailing Wage Requirements, Change Order Form, Specifications, Drawings, and Attachments.

2. The Bidder declares that he/she has carefully examined the terms of this Contract and has personally inspected and is satisfied with conditions at the Project site.

3. The Bidder hereby states that he/she shall abide by the provisions of ORS 279C.830(1) relating to

Prevailing Wages Rates.

4. A bid bond, performance bond, and payment bond are required. The Bidder encloses with this bid acceptable security in the amount of ten percent (10%) of the total amount of the bid, made payable to the Owner. The bid security shall be forfeited as liquidated damages if bid is accepted by Owner and Bidder fails to execute the Contract, provide the performance and payment bonds in the amount of 100% of the total amount of the bid, and provide the required evidence of insurance, as described below (Section 00700), within the time allowed.

5. Bidder further agrees:

a. To start work within thirty (30) calendar days after receipt from the Owner of Notice to Proceed; to prosecute the work with diligence to its completion as follows:

E 23rd Ave. – Alder St. to Emerald St.

Substantial Completion – January 1st, 2026 Final Completion – May 1st, 2026

Hayden Bridge Water Filtration Plant to 33rd Street Notice to proceed on Hayden Bridge Work will not be issued until E. 23rd Street is accepted as substantially complete by EWEB.

Substantial Completion – April 1st, 2026 Final Completion – May 1st, 2026

b. To pay the Owner liquidated damages as detailed in Section 00800, Item SGC-H.1.

c. To accept as full payment for the Lump Sum and Unit Price Work, the amounts computed in the Bid Schedule below. For Unit Price Work, Bidder agrees that the unit price represents a true measure of the labor, materials, and services required to furnish and install the item, including all allowances for overhead and profit. Items bid on a “Lump Sum” basis shall result in a complete structure or system in satisfactory working condition in respect to functionality of the installation. Where work is required but does not appear as a separate item in the bid schedule, the cost for that work shall be included and absorbed in the prices listed in the bid schedule.

Project 1: E 23rd Ave. – Alder St. to Emerald St. – 42” Transmission Main Extension and 16” Main Replacement

Bid Schedule 1A: Overall Project

Item No.

Description Unit* Estimated Quantity

Unit Price Extended Price

1 Mobilization, Bonds, Insurance and Demobilization

LS 1 $ $

2 Construction Survey LS 1 $ $

3 Erosion Control, Protective Tree Fencing and Temporary Facilities

LS 1 $ $

4 Traffic Control LS 1 $ $

5 As-Built Survey, Documentation and Drawings

LS 1 $ $

6 Removal of existing pipes (6-inch and larger)

LF 200 $ $

7 Class E Backfill CLSM CY 100 $ $

8 Concrete Trench Cap/Thrust Block (where shown or requested)

CY 30 $ $

9 Rock Excavation CY 500 $ $

Bid Table 1A Total (Sum of extended price of line items 1-9): $

Bid Schedule 1B: 42-inch Transmission Main

Description Unit* Estimated Quantity

Unit Price Extended Price

10 42-Inch Diameter Steel Welded Pipe, Fittings, Couplings

LF 2342 $ $

11 Tie-In to Existing 30-Inch Butterfly Valve and Bypass Piping Sta 86+12 (Detail AB)

LS 1 $ $

12 42-Inch Butterfly Valve and Bypass Assembly 74+72 (Detail AC)

LS 1 $ $

13 Tie-In to Existing 36-Inch Butterfly Valve and Bypass Piping Sta 62+93 (Detail AD)

LS 1 $ $

14 42-inch Cathodic Protection LS 1 $ $ 15 8-Inch Combination Air Release/Air

Vacuum Valve Assembly

EA 2 $ $

16 Pipe Access Vault Assembly on 42- Inch Pipeline

EA 3 $ $

17 Drain Assembly EA 2 $ $

Bid Table 1B Total (Sum of extended price of line items 10-17): $

Bid Schedule 1C: Distribution Water Mains

Description Unit* Estimated Quantity

Unit Price Extended Price

18 16-Inch Diameter, Class 50, Zinc Coated Ductile Iron Pipe, Valves and Fittings

LF 2420 $ $

19 12-Inch Diameter, Class 50, Zinc Coated Ductile Iron Pipe, Valves and Fittings

LF 20 $ $

20 8-Inch Diameter, Class 51, Zinc Coated Ductile Iron Pipe, Valves and Fittings

LF 350 $ $

21 6-Inch Diameter, Class 51, Zinc Coated Ductile Iron Pipe, Valves and Fittings

LF 46 $ $

22 Fire Hydrant Assembly EA 6 $ $ 23 1-Inch Long Service EA 1 $ $ 24 1-Inch Short Service EA 2 $ $ 25 5/8-Inch Long Service EA 7 $ $ 26 5/8-Inch Short Service EA 13 $ $

Bid Table 1C Total (Sum of extended price of line items 18-26): $

Bid Schedule 1D: Restoration

Description Unit* Estimated Quantity

Unit Price Extended Price

27 Standard Curb and Gutter LF 230 $ $

28 4 inch to 6-Inch thickness, as required, Concrete Sidewalk, driveway, or ramp reconstruction

SF 400 $ $

29 Temporary Asphalt/Concrete Restoration

SY 4000 $ $

30 Permanent Asphalt Restoration Ton 2000 $ $

31 Irrigation Repairs LS 1 $ $

32 Seeding and Landscape Restoration

LS 1 $ $

33 Valve Adjustment and Concrete Collar

EA 47 $ $

34 Manhole adjustment and Concrete Collar

EA 3 $ $

35 PCC Street Restoration SF 10,000 $ $

Bid Table 1D Total (Sum of extended price of Items 27-35): $

Bid Schedule 1E: Storm Drain and Sewer

Description Unit* Estimated Quantity

Unit Price Extended Price

36 4-inch/6-Inch Diameter Sewer Line Repair

LF 20 $ $

37 8-Inch Diameter Sewer Line Repair LF 50 $ $ 38 10-Inch Diameter PVC Storm Drain

Pipe

LF 160 $ $

39 48-Inch Storm Manhole EA 1 $ $

40 Catch Basin with Bike Proof Grate (where directed or necessary)

EA 2 $ $

41 Concrete Storm Inlet (where directed or necessary)

EA 2 $ $

Bid Table 1E Total (Sum of extended price of line items 36-41): $

Project 2: Hayden Bridge Water Filtration Plant to 33rd Street - 45” Transmission Main

Replacement

Bid Schedule 2A: Overall Project

Description Unit* Estimated Quantity

Unit Price Extended Price

1 Mobilization, Bonds, Insurance and Demobilization

LS 1 $ $

2 Construction Survey LS 1 $ $

3 Erosion Control, Protective Tree Fencing and Temporary Facilities

LS 1 $ $

4 Traffic Control LS 1 $ $

5 As-Built Survey, Documentation and Drawings

LS 1 $ $

6 Removal of existing pipes (6-inch and larger)

LF 200 $ $

7 Class E Backfill CLSM CY 100 $ $

8 Concrete Trench Cap/Thrust Block (where shown or requested)

CY 50 $ $

9 Rock Excavation CY 100 $ $

Bid Table 2A Total (Sum of extended price of line items 1-9): $

Bid Schedule 2B: 45-inch Transmission Main

Description Unit* Estimated Quantity

Unit Price Extended Price

10 45-Inch Diameter Steel Welded Pipe, Fittings, Couplings

LF 1050 $ $

11 45-Inch Tie-In to Existing 45-Inch Steel Transmission Main, Access Vault, and Air Vac Assembly STA 297+59 (Detail A)

LS 1

12 45-Inch Tie-In to Existing 45-Inch Steel Transmission Main STA 308+10 (Detail B)

LS 1 $ $

13 45-inch Butterfly Valve and Bypass Assembly STA 297+73 (Detail AA C121)

14 8” Bypass assembly STA 307+10 (Detail AB C122)

LS 1 $ $

15 8-inch ARV STA 311+25 (Detail AE C123)

LS 1 $ $

16 45-inch Cathodic Protection LS 1 $ $ 17 Not used - - - -

18 Pipe Access Vault Assembly on 45- Inch Pipeline

EA 1 $ $

Bid Table 2B Total (Sum of extended price of line items 10-18): $

Bid Schedule 2C: Restoration

Description Unit* Estimated Quantity

Unit Price Extended Price

19 Standard Curb and Gutter LF 60 $ $

20 4-inch to 6-Inch thickness, as required, Concrete Sidewalk, driveway, or ramp reconstruction

SF 60 $ $

21 Temporary Asphalt/Concrete Restoration

SY 160 $ $

22 Permanent Asphalt Restoration Ton 100 $ $

23 6-inch Diameter Sewer Line Repair LF 40 $ $

24 Irrigation Repairs LS 1 $ $

25 Seeding and Landscape Restoration

Bid Table 2C Total (Sum of extended price of line items 19-25): $

PROJECT NAME PROJECT TOTAL (Sum of all bid schedule totals for each project)

Project 1: E 23rd Ave. – Alder St. to Emerald St. – 42” Transmission Main Extension and 16” Main Replacement (Bid Schedules 1A-1E)

Project 2: Hayden Bridge Water Filtration Plant to 33rd Street - 45” Transmission Main Replacement (Bid Schedules 2A-2C)

SUM OF PROJECT 1 AND 2 TOTALS (if bidding on both): $

*Abbreviations

EA – Each

LF – Lineal feet LS – Lump sum SQFT – Square Foot SY – Square Yard

6. EWEB is an Equal Employment Opportunity and Affirmative Action employer and requires

Contractors and their sub-contractors to follow EEO/AA practices in their performance of this Contract.

7. MWESB STATUS: EWEB encourages contracting with minority owned, woman owned, and emerging small businesses (MWESB). The State of Oregon offers a certification process. Indicate below if your business is a MWESB and if so, which categories have been state certified.

MWESB Certified? (Indicate Yes or No) _______

If yes, please indicate which of the following applies: ______________________________

Minority Owned, Woman Owned, Emerging Small Business, or Veteran Owned

8. Bidder’s Project Manager – Contact Information

Name:

Email:

Phone:

9. Staff Member in charge of bid response – Contact Information

Name:

Email:

Phone:

The Contractor represents and warrants to the Owner that Contractor has the power and authority to enter into and perform this Contract, and that this Contract, when executed and delivered, shall be a valid and binding obligation of Contractor, enforceable in accordance with its terms. Contractor further warrants that the work of this Contract shall be performed in good and workmanlike manner, and that Contractor shall, at all times, be qualified, competent and current with any necessary licenses to perform work set forth in this Contract.

EUGENE WATER & ELECTRIC BOARD CONTRACTOR

Contract Administrator – Alicia Robe Company Name

Supervisor – Chris Irvin Signed

Manager – Mike Masters Name and Title (Print or Type)

ET – Karen Kelley Office Address

Purchasing Supervisor – Quentin Furrow Office Phone

Date Signed and Executed Date Signed

End of Section 00400