Addendum No. 2.pdf

DOT-RFP-26-4001-CO

Addendum No. 2 Page 1 of 7

FLORIDA DEPARTMENT OF TRANSPORTATION

6/26/2025 Addendum No. 2

RE: RFP#: DOT-RFP-26-4001-CO

RFP TITLE: DISTRICTWIDE CONTAMINATION ASSESSMENT & REMEDIATION SERVICES

FOR FLORIDA DEPARTMENT OF TRANSPORTATION - DISTRICT FOUR

OPENING DATE: 7-09-2025

Notice is hereby given to the following above-referenced RFP:

1. The following project documents were Revised:

A. Request for Proposal (Shell) - Revised on 6/24/25 and attached.

B. Standard Written Agreement (Sample) - Revised on 6/24/25 and attached.

C. Exhibit A – Scope of Services - Revised on 6/24/25 and attached.

D. Exhibit C-1 - Price Proposal Instructions (Major) - Revised on 6/24/25 and attached.

E. Exhibit C-2 - Price Proposal Form - Revised on 6/24/25 and attached.

2. Mandatory Pre-Proposal Power Point Presentation – Attached

3. Notice is hereby given of the following Answers to Questions listed below:

Questions Answers

1.

There is inconsistency between the EXHIBIT A - SCOPE OF SERVICES and REQUEST FOR PROPOSAL registration and summary documents.

EXHIBIT A - SCOPE OF SERVICES

2.0 SERVICES REQUIRED OF THE VENDOR

REQUEST FOR PROPOSAL

11) LIABILITY INSURANCE

All documents were revised to show the insurance requirement of $5M.

Addendum No. 2 Page 2 of 7

Questions Answers

2.

Under previous contract we did not observe this new task about natural disasters, what level or participation are we talking about? Hurricane, contaminated flood waters, debrie clearing?

Or all of the above?

EXHIBIT A - SCOPE OF SERVICES

OBJECTIVE

Additionally, respond to emergency situations including natural disaster, third party roadway spills involving hazardous and non-hazardous materials/substances that represent an immediate threat to the transportation system, Department maintained properties including maintenance/rail yards, the environment, land, waters of the State of Florida or for situations deemed necessary by the Department on State roadways. The Department reserves the right to have specific projects assigned/accomplished under separate agreements.

The language was removed and is not part of the scope of service; See revised Exhibit A SCOPE OF SERVICES attached.

3.

It is my understanding that we are not considered first responders therefore there are privileges that first responders have that we are not allowed to use, based on the statement below, would the department provide special conditions on the contract to allow us to travel on shoulder and other forms as emergency or police vehicles are allowed? If not then we can only respond as fast as traffic and access is allowed, which may not be within the 1.5 hr timeframe described below.

3b. Additionally, it was out understanding that our services are for drainage structures, swales, and near canals (anything that could impact groundwater or soil) any impact to asphalt and roads is the responsibility of roadway and their contractors (i.e wrecker company) to maintain the open road policy.

EXHIBIT A - SCOPE OF SERVICES

2.0 SERVICES REQUIRED OF THE VENDOR

3.0 RESPONSIBILITIES AND REQUIREMENTS OF THE

VENDOR

3a. The department will create something like a placard, or ID that can be shown to First Responders so that you are allowed to go in the same manner as other FDOT Programs.

3b. Yes, your statement is correct.

Addendum No. 2 Page 3 of 7

Questions Answers

4.

To our knowledge Waste Management has diverged from handwritten waste profile and everything is done online for waste profiles account establishment and manifest requests are all done online now. So, the only part that is physical signature is for the manifest when taking the waste to the waste facility. Is the department aware of such system and will it be accepting of such process?

3.0 RESPONSIBILITIES AND REQUIREMENTS OF THE

VENDOR

The Vendor may submit electronic draft waste profiles and manifests; however, all final documents are preferred in paper copy, unless unavailable. Exhibit A language was revised accordingly.

5.

Would the department please clarify the below (highlighted yellow sentence) what is interpreted as any FDOT meeting, does this include direct project related meeting for construction or CAR work? or contract related meetings field observation meeting and recon?

EXHIBIT C-1 - PRICE PROPOSAL

INSTRUCTIONS were revised. The language was modified to provide more clarification.

6.

Would the department please clarify the below (highlighted blue sentence). Section 4, under Drilling there is no indication of Mobilization for drilling equipment and support truck which was allowed on previous contracts and on the Price Proposal Sheet there is a line Item for Drilling Mobilization, so there is a conflict between the below statement and price proposal sheet or the below statement is valid for all others excluding drilling mobilization?

EXHIBIT C-1 - PRICE PROPOSAL INSTRUCTIONS

District 4 (D4) includes or encompasses the five counties (Broward, Palm Beach, Martin, St. Lucie, and Indian River counties), the Miami-Dade Rail Corridor, and D4 lead project limits. Vendor staff attending any FDOT meetings within the D4 will not be compensated for travel time, fuel, or vehicle used.

All work in D4 will be paid as local. There will be no payment for travel or per diem for work within D4. There will be no additional payment of personnel mobilized to a site from outside of D4 (all cost should be included as part of the respective rates).

* Manager and Scientist classification includes those of Engineer, Chemist, Geologist, Hydrogeologist and Scientist.

EXHIBIT C-1 - PRICE PROPOSAL

INSTRUCTIONS were revised. The language was modified to provide more clarification.

Addendum No. 2 Page 4 of 7

Questions Answers

7.

22.4 Presenting the Proposal; 17 of 24 - The Proposer is

encouraged to limit the Executive Summary to no more than one (1) pages.

The Proposer is encouraged to limit the Executive Summary to no more than one (1) pages.

I assume this will be the first section of the submittal. Please advise.

No, the one-page executive summary will not affect or add to the 30-page requirement of the submittal package.

8.

22.4 Presenting the Proposal - Organizational Chart; 17 of 24 - The proposal shall be limited to a page size of eight and one-half by eleven inches (8½" x 11"). Type size shall not be less than 11-point font.

The proposal shall be limited to a page size of eight and one-half by eleven inches (8½" x 11"). Type size shall not be less than 11-point font.

Can the organizational Chart by 11x17.?

Can the organizational chart use a smaller font size?

Yes

9.

22.4 Presenting the Proposal – Resumes - 18 of 24

Pages of individual resumes in excess of two (2) pages will not be supplied to the Technical Review Committee. The proposals should be indexed and all pages sequentially numbered.

Bindings and covers will be at the Proposer's discretion.

Can certificates/licenses be included at the end of the resume as long as the resume text (not including certificates and licenses) does not exceed two pages?

Yes

10.

Section 12 Performance Bond RFP Checklist - 11 of 24 & 24 of 24

1) PERFORMANCE BOND

A Performance Bond is not required for this project.

8. A letter from a surety company to document your ability to obtain the required Performance Bond, as per Section 12 of the Special Condition, is included in the Technical Proposal (if applicable).

Please clarify that no performance bond and letter from a surety company to document ability obtain the Performance Bond are not required?

No performance bond is required.

11.

Attached Forms 34) Attached Forms - Attached Forms 21 of 24 - 34) ATTACHED FORMS DBE Participation Statement Is the proposer required to submit current DBE certificates with the DBE Participation form?

Yes, the Vendor must submit this form - Anticipated DBE Participation Statement.

Addendum No. 2 Page 5 of 7

Questions Answers

12.

9.4 Licensed to Conduct Business in the State of Florida

If the business being provided requires that individuals be licensed by the Department of Business and Professional Regulation, such licenses should be obtained by the proposal due date and time, but in any case, must be obtained prior to posting of the intended award of the contract.

1) Is the proposer required to submit copies of the company’s business licenses with the proposal? If required, do you include the licenses as an Appendix to the Technical proposal?

2) Also, do we have to provide copies of our business licenses for proposed subcontractors?

Yes, for both.

13.

iii. Roles and Responsibilities - 14 of 24: Type size shall not be less than 11-point font.

Can fonts for tables, captions, headers and footers, figures and graphics be smaller than 11 pt.

Yes

14.

22.4 Presenting the Proposal - 17 of 24

Bindings and covers will be at the Proposer's discretion.

Assume that bindings do not apply since this is an electronic submittal

That is correct.

15.

22.3 Price Proposal (Part II) - 17 of 24

The price proposal information is to be submitted in a separate sealed package marked "PRICE PROPOSAL

NUMBER DOT-RFP-26-4001-CO"

Assume this does not apply since the price proposal is submitted electronically via email.

Yes

16.

Exhibit C2 Form-Price Proposal - 1 of 4 - Item 1-15 CAR Laborer I

Cell F17 does not have a formula to calculate the Total.

The Exhibit C1 – Price Proposal Form was corrected.

17.

Can Key Personnel serve in more than one role? i.e. CAR Contract Manager can also serve as CAR Senior PE / PG, etc.

Yes

18.

From the “3-Exhibit A – Scope of Services” document (pages 9-10 of 12), from Classification #1. CAR Senior – Engineer (PE) or Geologist (PG) and Classification #5. CAR Project Engineer (PE) or Geologist (PG), can you please clarify what you mean by “Only to be used only when reviewing/signing/sealing reports and/or for the remedial system development/design related activities.”?

The contract rate will only be used when reviewing/signing/sealing reports and/or for the remedial system development/design related activities. For other activities not listed in the statement; a lower rate will be used.

19.

Could you kindly confirm the individuals who will serve on the Evaluation Committee for this solicitation? Additionally, during the 2022 cycle, one of the Evaluators was listed as a Reference Contact Person for a project submitted by another respondent. We ask for clarification as to whether this practice is permissible under the current process?

No, we are under a Cone of Silence for this project and the Evaluators cannot be disclosed.

Addendum No. 2 Page 6 of 7

Questions Answers

20.

In Reference to Exhibit A – Scope of Services, regarding Job Classifications and the requirements (vs. preferred) of each, pages 9 through 11, we understand the need for required minimum years of relevant / associated experience, but can you either remove the requirement that experience must include working directly with a CAR Contact with FDOT and roadway projects, or make it preferred as opposed to required?

This requirement is written such that only Personnel of an Incumbent or Past Holder of a CAR Contract can satisfy / compete. This “requirement” for multiple roles (Job Classification Numbers 1, 2, 3, 4, 5, 6, 7, 10, 11, 12 and 14) does not provide opportunity for fair and open competition, but instead guarantees that a past CAR contract holder will be re-awarded. Therefore, we ask that the FDOT either strike through the word “required” and replace with “preferred”, or eliminate the requirement altogether.

No, this is a requirement that MUST be met and is mandatory.

No, this is a requirement that MUST be met and is mandatory.

21.

For Job Classification #4. CAR Project Manager – Is “Project Management Institute (PMI) or Project Management Professional (PMP) Certification” required or preferred? We ask that this criterion be preferred as most qualified personnel often do not obtain these certifications. Please clarify.

No, this is a requirement that MUST be met and is mandatory.

22.

Can a copy of the PowerPoint presentation from the Pre-Bid Meeting be made available to the vendor?

Yes, see attached.

23.

For purposes of permitting, such as for dewatering, would the vendor be responsible for the permitting process or would this be handled by the FDOT?

Dewatering permits are not the responsibility of the Vendor. They are the responsibility of the Construction Contractor hired by the department.

24.

For supplied Scope of Work documents provided by the FDOT, what is the process of asking for scope of work adjustments, change orders, or time extensions?

All scope of work are time and materials.

All scope of work adjustments, change orders and time extensions should be requested in writing and approved by the Project Manager.

25.

Are there any penalties associated with laboratories not being able to make the required analysis results in the turnaround time specified in the scope of work?

No, but justification must be sent to the Project Manager for approval.

Bidders must acknowledge receipt of this document by completing and returning to the Procurement Office with their Bid via email at D4.Purch@dot.state.fl.us , by no later than the time and date of the proposal opening. Failure to do so may subject the Bidder to disqualification.

___Cynthia Oxley, FCCM________ Procurement Agent

_____________________________________Bidder

_____________________________________Address mailto:D4.Purch@dot.state.fl.us

Addendum No. 2 Page 7 of 7

_____________________________________Submitted by (Signature)

Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.