Addendum No. 2.pdf

Addendum No. 2 Contract No. V-LRP-20010-M

ADDENDUM NO. 2

MARYLAND DEPARTMENT OF TRANSPORTATION

MOTOR VEHICLE ADMINISTRATION

CONTRACT NO. V-LRP-20010-M

Janitorial Services at the MDOT MVA Loch Raven Branch

March 12, 2020

This Addendum is hereby made part of the contract specifications on which the Contractor shall bid, and is issued to modify, explain or correct the original specifications. All bidders shall acknowledge receipt of this Addendum on the Acknowledgement of Receipt form. It is understood that all bids submitted in response to V-LPR-20010-M, will be presumed to be based upon full knowledge of the contents of Addendum No. 2.

1. Questions and Answers:

Q1. Is the trailer included in the quarterly floor care tasks?

A1. Yes.

Q2. Does the supervisor resume have to be included with bid?

A2. Please reference the IFB Minimum Qualifications # 4.

Q3. When is the contract start date?

A3. The anticipated contract start date is May 18, 2020.

Q4. Are there Saturday hours?

A4. No.

***END OF ADDENDUM NO. 2

Addendum No. 2 Contract No. V-LRP-20010-M

ADDENDUM NO. 2

MARYLAND DEPARTMENT OF TRANSPORTATION

MOTOR VEHICLE ADMINISTRATION

CONTRACT NO. V-LRP-20010-M

Janitorial Services at the MDOT MVA Loch Raven Branch

ACKNOWLEDGEMENT OF RECEIPT

The undersigned acknowledges that Addendum No. 2 dated February 25, 2020, to Maryland Department of Transportation Maryland Motor Vehicle Administration Specifications for Contract No. V-LRP-20010-M has been received by the undersigned and will be incorporated into all copies of said specifications in the possession of the undersigned.

It is understood that all bids submitted in response to V-LRP-20010-M will be presumed to be based upon full knowledge of the contents of Addendum No. 2

(Company Name)

By:

(Signature-Authorized Official)

(Title)

(Date)

NOTE: PLEASE SIGN AND DATE THE “ACKNOWLEDGEMENT OF RECEIPT

AND RETURN TO THE PROCUREMENT OFFICER BY EMAIL OR

SUBMIT WITH YOUR BID SUBMISSION

Pre-Bid Conference Minutes

CONTRACT #: V-LRP-20010-M

CONTRACT NAME: Janitorial Services at the MDOT MVA Loch Raven Branch

DATE OF CONFERENCE: March 10, 2020

TIME: 10:00 AM

SITE VISIT: A site visit was conducted to offer vendors an opportunity to tour the facility.

RECORD OF ATTENDEES: All attendees present are listed on the “Sign-In Sheet” as an attachment to this document.

INTRODUCTION:

Kelli Gower, Procurement Officer Cynthia Farlow, Procurement Academy Student Scott Naylor, Branch Manager Michael Romanowski, Assistant Branch Manager

PURPOSE:

The purpose of this Pre-Bid is to clarify any questions or concerns bidders may have regarding the specifications or scope of work. Changes to the specifications or to the scope of work will be published as an Addendum and will supersede the original published document as per COMAR

21.05.02.08. The Pre-Bid minutes will be published as an Addendum and will become part of this solicitation on eMaryland Marketplace Advantage. Nothing stated at the Pre-Bid conference may change the Invitation for Bid (IFB) unless a change is made by the MDOT MVA by written addendum.

TOPICS OF DISCUSSION:

BID INFORMATION:

o Bids are due no later than 2:00 p.m. local time, on March 31, 2020.

o Late bids will not be accepted.

o Bids will be opened and read publicly at 2:00 PM the date of the bid opening at

MDOT MVA HQ, Conference Room 223C.

SUBMISSION INSTRUCTIONS:

o Bids are to be mailed or hand-carried to:

Maryland Department of Transportation Motor Vehicle Administration 6601 Ritchie Highway, N.E.

Bid Box 2nd Floor Room 223 Glen Burnie, MD 21062 o MDOT MVA is not responsible for bids received late if sent by U.S. Postal Service, or a commercial delivery firm.

IMPORTANT INFORMATION:

o In order to receive a contract award, a vendor must be registered on e-Maryland Market Place Advantage (eMMA). These guidelines can be found on the https://emma.Maryland.gov. If you are not currently registered in eMMA, please take the time to get registered. Any questions regarding eMMA registration please contact the helpdesk at emma.helpdesk@maryland.gov.

o By submitting a response to this solicitation, the Bidder agrees to accept payments by electronic funds transfer.

o There are no MBE goals on this project. However, we encourage small, veteran-owned, and minority business enterprises are encouraged to respond to this solicitation.

o This is a Small Business Reserve Procurement for which award will be limited to certified small business vendors.

o Kick-off meeting to be schedule after notice of award is issued to discuss scope of work and expectations.

o Contractor is responsible for obtaining accurate measurements. Measurements provided in solicitation are approximate.

o On-site supervisor must be able to read and communicate in English.

o The Contractor is responsible for providing a Check List demonstrating that they have knowledge of the services requested in the solicitation. This Checklist must be approved by the contract manager before the contract start date.

o All products must be purchased through BISM and approved by MDOT MVA Office of Environmental Compliance.

o Please note that the company name you submit your bid in, must match exactly as your company is registered in the State of Maryland with the Office of the Comptroller and the Department of Assessments and Taxation.

o Current Vendor is L and G Exclusive Cleaning Services, Inc. Price is $172,855.47 for a three-year term. Add trailer ($14,250.00). January 2020- May 2020.

THINGS TO CONSIDER:

o The Contractor shall provide three (3) janitorial personnel, including an On-Site

Supervisor as described in Section 2.9 during the hours of 7:00 a.m. to 10:00 a.m., Monday through Friday.

o *As of December 31, 2020, the ancillary trailer will be removed and only (2) personnel will be needed to complete the tasks at the branch office only.

o The Contractor shall provide a day porter to provide janitorial services during the hours of 9:00 a.m. to 4:30 p.m. Monday through Friday.

o The Day Porter is entitled to (2) 15- minute (paid) breaks, and (1) 30-minute (un-paid) lunch break, during each day, Monday-Friday, and (1) 15-minute (paid) break on Saturdays.

o Please take The Maryland Healthy Working Families Act Requirements into consideration when preparing your quote. For more information please visit the DLLR website.

o Please take minimum wage into consideration when preparing your quote.

Minimum wage will be going up to $15.00 per hour. Please check DLLR website.

o Please take Living Wage laws into consideration when preparing your quote. For more information on Living Wage laws please visit the DLLR website.

o Please consider the insurance requirements when preparing your bid.

DOCUMENTS TO SUBMIT WITH BID:

o Bid Proposal Affidavit o Bid Summary and Bid Sheet o Living Wage Affidavit – This is Tier II contract.

o Experience Questionnaire Form o References – At least 3 references substantiating the bidders’ qualifications.

o On-site Supervisor Resume – Must have two years’ experience.

o All Addendum Acknowledgement Receipts o Financial Statement – last two years

BASIS OF AWARD:

The Contract will be awarded to the responsible bidder submitting the most favorable responsive evaluated bid price.

ATTENDEES WERE INVITED TO ASK ANY QUESTIONS REGARDING THE BID

The following question was asked:

1. Is the trailer included in the quarterly floor care tasks?

2. Does the supervisor resume have to be included with bid?

3. When is the contract start date?

4. Are there Saturday hours?

MICHAEL ROMANOWSKI, ASSISTANT BRANCH MANAGER, WAS INTRODUCED

TO ANSWER ANY TECHNICAL QUESTIONS REGARDING THE SCOPE OF WORK.

NO QUESTIONS WERE ASKED.

PRE-BID CONFERENCE WAS CONCLUDED