RFP – INTERDEPARTMENTAL SOFTWARE SYSTEM - 020822 Page 1

REQUEST FOR SEALED PROPOSAL

ADVERTISEMENT for COMPUTER SOFTWARE

RFP – INTERDEPARTMENTAL SOFTWARE SYSTEM – 020822

ADDENDUM No 2

OWNER’S BID PROPOSAL FORM

OWNER: City of College Park 3667 Main Street College Park, GA 30337

PROJECT: Interdepartmental Software System

DATE: February 3, 2022

BID #020822 is hereby revised as instructed throughout attached ADDENDUM No. 2.

This Addendum forms a part of the contract documents and modifies the original bid documents.

The following items shall take precedence over the originally published bid documents for the above named project and shall become a part of the contract documents:

1. Which potential vendors has the City met with within the past year?

a. SipliGov, SageGov, Tyler Technology (New World), Iworqs System, Open works

2. On page 16 it’s indicated that the City has seen product demonstrations in the past year.

Please specify which products were demonstrated.

a. Inspections, City Clerk, Zoining, Code Enforcement, GL Accounting

3. Have the funds for this project been approved or does it have to go before the City

Council for approval?

a. City Council has to approve

4. Will the City consider accepting electronic submittals for this RFP?

a. No

5. Does proof of insurance (general liability and worker’s comp) need to be submitted as part of the response or was this part of the standard boilerplate as indicated on page 3?

Though our insurance exceeds the RFPs requirements, the standard is for a vendor to provide these when selected.

a. No

6. The section Basis of Award (Page 9) ) lists 3 required bonds (bid, performance and payment). These are typical for constructions projects and are unusual for these types of SaaS solution projects and accompanying implementation services, as the billing for services occurs only after acceptance by the City of deliverables. Is this truly part of this

RFP – INTERDEPARTMENTAL SOFTWARE SYSTEM - 020822 Page 2

RFP, or is it part of the boilerplate template? Will the City consider removing this requirement?

a. No bonds are needed

7. What are the current systems used by the City to track: permits, plan reviews, inspections code enforcement, business licensing?

a. Tyler Technology (New World) is the current system.

8. Is the City looking to replace Tyler Technologies New World product? Page 17, letter O indicates a needed bi-directional interface.

a. No

9. Is the City looking for a complete system to address permits, inspections, code enforcement, and business licensing functions? Or is the City only looking for a plan review solution?

a. The City is looking to address permits, inspections, code enforcement, and business licensing functions

10. Page 17 indicates 10-15 users. In order to propose SaaS pricing, please provide a fixed number of internal agency users for this system. Define how many users will be in-office only, and how many will be field-only, or if there is overlap.

a. Internal agency users: 28-30

b. In-office users: 14

c. Field only users: 7

11. Does the City currently use a EDMS (Electronic Document Management System)?

a. Yes

12. If yes, will an interface to that EDMS system be required?

a. Yes

13. If the proposed solution has a built in document management/storage system, will an interface to such system still be required?

a. Yes

14. How many permit types does the City currently manage?

a. Commercial & Residential which are all broken down into categories, Land Disturbance, etc.

15. How many Planning/Zoning record types doe the City currently manage?

a. Rezoning, Variances, Administrative Appeals, Demo

16. How many Enforcement record types does the City currently manage?

a. Varies between departments

17. How many contractors are currently registered with the City?

a. Do not have an official list of registered contractors

18. Does the City manage contractor registration (Contractor License) renewals?

a. Yes when a permit is pulled

19. How many Business License types does the City currently manage?

a. Eight (8) types

20. Please define the number of interfaces to be quoted.

a. Three (3) interfaces with Tyler Technology (New World), business license and laserfiche

21. Does the City currently have an Electronic Plan Review solution? If so, what product is it?

a. No

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22. Does the City have staff to develop it’s own reports if trained on the new system?

a. Yes

23. Please describe the data conversion needs. How many individual data sources will there be?

a. They will have to upload and convert all of our data from each department into their system

b. At minimum five (5)