Addendum No.1 and Questions and Answers - Posted 9.9.25.pdf

Firearms and Related Accessories Invitation to Bid (ITB)

No. 25-46101500-ITB

Addendum No. 1 and

Questions and Answers

Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.

Any protest concerning this agency decision or intended decision must be timely filed with the Department of Management Services’ Agency Clerk. Protests may be filed by courier, hand delivery, or regular mail at: Department of Management Services, Office of the General Counsel, Attention: Agency Clerk, 4050 Esplanade Way, Suite 160, Tallahassee, Florida 32399-0950. Protests may also be filed by fax at 850-922-6312, or by email at agencyclerk@dms.fl.gov. It is the filing party's responsibility to meet all filing deadlines.

The Procurement Officer should be copied on such filings.

mailto:agencyclerk@dms.fl.gov

Addendum No. 1

The Department hereby amends ITB No. 25-46101500 as noted within this Addendum. For revisions, highlights and underlines represent additions and strikethroughs represent deletions. In the event of a conflict between previously posted information and the information contained herein, the information herein shall control. The information included in this addendum is hereby made part of this solicitation.

Please note: This addendum does not need to be returned with the Bid.

1. The ITB, Subsection 1.3 Objective is hereby amended as follows:

The Department is issuing this ITB to establish a State Term Contract for Firearms and Related Accessories. Only a Manufacturer or Authorized Dealer of the Product(s) described on Attachment B, Discount Sheet, may submit a Bid. The Department intends to make up to ten six statewide awards for each Manufacturer per Category; however, the Department reserves the right to award to one or multiple Bidders, statewide, or to make no award, as determined to be in the best interest of the State.

2. Attachment A, Scope of Work, Section 3.4 Price List is hereby amended as follows:

The Contractor shall submit a current and complete Price List that includes all Products, including Firearms, OEM Accessories, and Non-OEM Accessories, for each manufacturer and Category which the Contractor received an award. Attachment M, Sample Price List is included for reference. The Products listed on the Price List must correspond to the Manufacturers and Categories listed on Attachment B, Discount Sheet. The Price List is subject to the Department’s approval. At a minimum, the Price List shall be in the form of Attachment M, Sample Price List and include the following for each Product:

• Manufacturer (as shown on the Attachment B, Discount Sheet);

• Product type (Firearm, OEM Accessory, or Non-OEM Accessory);

• Model number or other identifier that Customers can use to locate the Product on the

Manufacturer’s website;

• Description;

• MSRP (as shown on the current MSRP List); and

• MSRP Discount (as shown on the Attachment B, Discount Sheet)

The Contractor shall include a cover sheet, which shall include the applicable Product, Manufacturer name, Price List title, and Price List date. The MSRP on the Price List must match the latest published MSRP on the MSRP List. The Contractor shall be responsible for removing all non-eligible and unacceptable Products under the Contract from the Contractor’s Price List.

The Contractor may add or remove Products at any time once annually during the life of the Contract by submitting a complete and revised Price List. Products added must be within the Manufacturer and Category that the Contractor received an award. The Contractor may remove Products from the Price List by submitting a complete and revised Price List to the Department.

All additions and removals of Products from the Price List must be approved by the Department in writing before such addition or removal becomes effective. The Contractor shall immediately notify the Department in writing if the Contractor is at any time unable to provide Products on its Price List from the awarded Category and Manufacturer.

3. Attachment A, Scope of Work, Section 3.9 Preparation for Delivery is hereby amended as follows:

All Products shall be packaged and prepared to ensure safe delivery to the Customer’s identified destination at the lowest rates, based on Customer’s requested shipping method and timeframes. Specific delivery details, including timing and method, will be discussed and mutually agreed upon in writing between the Contractor and the Customer prior to shipment.

Packaging shall comply with all applicable local, state, and federal laws, including the requirements of section 403.7191, Florida Statues, as well as any applicable laws and ATF regulations. Due to the nature of the Products that are provided under this Contract, Contractors must ensure that Products are delivered only to authorized Customer representatives and are securely packaged, with precautions taken to prevent accidental breakage or mis-delivery to unauthorized individual(s). Title and risk of loss or damage to all Products shall be the responsibility of the Contractor until accepted by the Customer in accordance with this Contract.

Each container shall be marked contain an invoice/notice to include a description of the Products, the name of the Contractor, the Term Contract number, and purchase order number.

4. Attachment A, Scope of Work, Section 3.20 Financial Consequences is hereby amended as follows:

Financial Consequences Chart

Deliverable Performance Metric Performance Due Date

Financial Consequence for Non-Performance

Contractor will timely submit complete Term Contract Quarterly Sales Reports

All Term Contract Quarterly Sales Reports will be submitted timely with the required information

Completed reports are due on or before the 30th calendar day after the close of each State fiscal quarter

$250 per day late

Contractor will timely submit complete MFMP Transaction Fee Reports

All MFMP Transaction Fee Reports will be submitted timely with the required information

Completed reports are due on or before the 15th calendar day after the close of each month

$100 per day late

Contractor will timely implement the Mandatory Punchout Catalog Implementation

Term Contract duration

Within 90 calendar days of Term Contract execution

$100 per day late

Contractor will timely deliver Product(s) to the Customer’s location

Customers will receive Product(s) timely

The Products must be delivered within 45 calendar days after Contractor’s receipt of the Customer’s order.

$100 per day late

No favorable action will be considered when Contractor has outstanding Term Contract Quarterly Sales Reports, MFMP Transaction Fee Reports, or any other documentation owed to the Department or Customer, to include fees / monies, that are required under the Term Contract.

5. Attachment L, Quote Form, has been replaced in its entirety. Please see Revised Attachment L, Quote Form. All references to Attachment L, Quote Form contained in ITB No. 25-46101500-ITB are hereby amended to refer to Revised Attachment L, Quote Form.

[END OF ADDENDUM NO. 1. QUESTIONS AND ANSWERS BEGIN ON NEXT PAGE]

Questions and Answers

The Department has received the following questions through the Business Network, and the Department’s answers are provided in the table listed below:

No. Question Answer

1 I see that the Attachment B mentions “4. Bidders can only be awarded in "All Other Manufacturers" if awarded in at least one other Manufacturer for that category. If we only manufacture and sell our own manufactured firearms, will we be able to compete and bid on this opportunity?

If you are only bidding on the “All Other Manufacturers” row for a Category, then you will not be awarded in at least one other Manufacturer for that Category, and thus you will not be able to receive an award for “All Other Manufacturers.”

Refer to the ITB, section 2.8, Basis of Award.

2 Are attachments I and N supposed to be submitted with the response?

No.

Refer to the ITB, page 19, Required Documents to be submitted by Bidder prior to ITB opening.

3. Where do we upload the additional documents (attachments H, K, I, N)?

Refer to the ITB, section 3.3.1 VIP and Business Network Registration Requirements to submit:

• Attachment H, Certification of

Drug Free Workplace

• Attachment K, PUR 1355

Foreign Country of Concern Attestation Form

Refer to the ITB, section 2.11.3 PUR 7801 Vendor Certification Form.

Additionally, refer to the ITB, section 2.11.4 MSRP List and MSRP Certification Form.

4 Are discount percentage changes allowed during the term of the contract?

No.

Refer to Attachment A, Scope of Work, section 3.14 Pricing.

5. Will we be able to replace the old MSRP price lists as new ones are released by the manufacturers?

Refer to Attachment A, Scope of Work, section 3.3 MSRP List (“Contractors shall provide the current MSRP List for all applicable Categories upon request for quote from the Customer.”).

Additionally, refer to Addendum 1 to Attachment A, Scope of Work section 3.4 Price List, attached hereto.

6. On attachment B, discount sheet, what are the columns OEM and Non-OEM accessories for? Are these to offer other non-firearm manufacturers that offer accessories or parts such as suppressors, optics, lights, etc.?

The OEM and Non-OEM columns are for the Initial Term and Renewal Term discount.

Please refer to Attachment B Discount Sheet Instructions Lines 8-9.

Additionally, refer to Attachment A, Scope of Work, section 2 Definitions:

• Accessory

• Non-Original Equipment

Manufacturer (Non-OEM) Accessory

• Original Equipment Manufacturer (OEM) Accessory