Addendum No. 01 - ARFQ DNR27_05.pdf
PDF 514 KB Posted
- Solicitation number
- ARFQ 0310 DNR2700000005 2
- Issued by
- West Virginia
About this file
This is Addendum No. 01 to an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Natural Resources for Blackwater Falls State Park. The addendum modifies the original solicitation (ARFQ DNR27*05) for a two-tracked snow groomer with attachments. The equipment requirements include one two-tracked snow groomer, one groomer front blade and mount, and one groomer rear power tiller, all to be delivered as complete units. The original bid opening date has been extended to Tuesday, October 13, 2026, at 1:30 p.m. ET. The technical question deadline was September 29, 2026, at 9:00 a.m. ET. All bids must be submitted electronically through the wvOASIS Vendor Self Service platform at www.wvOASIS.gov.
The addendum clarifies two critical specifications from vendor inquiries: equipment assembly may occur either prior to delivery or onsite at Blackwater Falls State Park, but the groomer must be turnkey and fully operational upon completion, with all labor, setup, and assembly costs incorporated into the base unit price without separate line items; and the groomer must not exceed a maximum fuel consumption rate of 2.5 gallons per hour under standard operating conditions, with lower fuel consumption rates being acceptable. Vendors are required to acknowledge receipt of all addenda by submitting a completed Addendum Acknowledgement Form with their bid, as failure to acknowledge addenda may result in bid disqualification. The site location for delivery is 1584 Blackwater Lodge Road, Davis, West Virginia.
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Text version
Date Printed: Oct 5, 2026 Page 1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Equipment
Addendum No. 01 issued to publish and distribute the attached documentation to the Vendor community.
2026-10-05
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS) Register and bid online at:
www.wvOASIS.gov WV 00000
US
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
Date Printed: Oct 5, 2026 Page 2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
BLACKWATER FALLS STATE
PARK
BLACKWATER FALLS STATE
PARK
PO BOX 490 1584 BLACKWATER LODGE
RD
DAVIS WV DAVIS WV
US US
1 Two-Tracked Snow Groomer 1.00000 EA
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
BLACKWATER FALLS STATE
PARK
BLACKWATER FALLS STATE
PARK
PO BOX 490 1584 BLACKWATER LODGE
RD
DAVIS WV DAVIS WV
US US
2 Groomer Front Blade and Mount 1.00000 EA
Date Printed: Oct 5, 2026 Page 3 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
BLACKWATER FALLS STATE
PARK
BLACKWATER FALLS STATE
PARK
PO BOX 490 1584 BLACKWATER LODGE
RD
DAVIS WV DAVIS WV
US US
3 Groomer Rear Power Tiller 1.00000 EA
1 TECHNICAL QUESTION DEADLINE 9:00 am ET 2026-09-29
Document Phase Document Description Page
DNR2700000005 Addendum No. 01-Two-Tracked Snow Groomer w/Attachments BWF
SOLICITATION NAME: Parks: Two-Tracked Snow Groomer w/Attachments for BWF
SOLICITATION NO: ARFQ DNR27*05
ADDENDUM NO: No. 01
DNR_01.2021
The purpose of this addendum is to modify the solicitation identified above to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ X ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other: (Any referenced Drawing and/or Specification in this addendum being attached to this document is by reference only. It is the bidder’s responsibility to obtain these documents.)
Description of Modification to Solicitation Addendum issued to publish and distribute the attached documentation to the Vendor community.
1. To extend bid opening date to Tuesday, OCTOBER 13, 2026 at 1:30 pm ET
2. To publish Vendor questions and Agency responses.
NO OTHER CHANGES.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Attachment A
Vendor Questions
ARFQ DNR27*05
Two-Tracked Snow Groomer w/Attachments for BWF
Q1: Regarding Section 3.5, please confirm that no onsite assembly, installation, setup, or labor is required at Blackwater Falls State Park, and that this requirement is satisfied by delivering the groomer and attachments fully assembled/prepared for use with any applicable factory/dealer assembly costs incorporated into the unit price.
A1: To clarify, the equipment may be assembled either prior to delivery or onsite at Blackwater Falls State Park. However, it must be turnkey and fully ready for use upon completion. As stated in the specifications, any labor, setup, or assembly costs must not be listed as separate line items. All assembly and labor charges must be fully included within the base equipment unit price.
Q2: Additionally, please clarify Section 3.1.2's requirement for “fuel economy of at least
2.5 gallons per hour” and confirm whether 2.5 GPH is intended as a maximum fuel-consumption threshold.
A2: To clarify, the groomer must not exceed a maximum fuel consumption rate of 2.5 gallons per (GPH) under standard operating conditions. Equipment with a lower fuel consumption rate (fewer gallons burned per hour) is acceptable.
No further changes.
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
Addendum No. 1 Addendum No. 2 Addendum No. 3 Addendum No. 4 Addendum No. 5
Addendum No. 6 Addendum No. 7 Addendum No. 8 Addendum No. 9 Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR27*05
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