Addendum No. 01 - ARFQ DNR22_03.pdf
PDF 161 KB Posted
- Solicitation number
- ARFQ 0310 DNR2200000003 2
- Issued by
- Lincoln County, West Virginia
About this file
This is Addendum No. 1 to an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Natural Resources for the removal of existing and installation of two new heaters at Chief Logan Lodge in Logan, West Virginia. The project scope involves HVAC construction work with the removal and replacement of heating units at the Chief Logan State Park Lodge facility. A non-mandatory pre-bid meeting was held on August 16, 2021, at 10:00 a.m. ET, with a technical question deadline of August 25, 2021, at 9:00 a.m. ET. The bid opening date was moved to Thursday, September 9, 2021, at 1:30 p.m. ET. Bids are to be submitted to the Division of Natural Resources Property & Procurement Office located at 324 4th Avenue South, Charleston, WV 25303-1228.
The addendum clarifies technical specifications based on vendor questions and agency responses regarding the heating system installation. Key clarifications include confirmation that air conditioning condenser coils are present upstream, requiring the specified unit to be supplied with a stainless-steel heat exchanger, burners, and drip pan. The attic opening dimensions are 54 inches by 22 inches, combustion air is drawn from outdoors rather than the attic space, and the Reznor units are designed for 2,000 CFM with a make-up air unit rated for 2,200 CFM per original design specifications. Vendors are required to acknowledge receipt of all addenda by completing and submitting the Addendum Acknowledgment Form with their bid submission, with failure to do so potentially resulting in bid disqualification.
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Date Printed: Aug 31, 2021 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 917525 Reason for Modification:
Doc Description: Addendum No. 1 Parks: Chief Logan Lodge Heater Replacement Addendum No. 01 is issued to publish and distribute the attached information to the Vendor Community.
Proc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2021-08-31 2021-09-09 13:30 ARFQ 0310 DNR2200000003 2
BID RECEIVING LOCATION
BID RESPONSE
DIVISION OF NATURAL RESOURCES
PROPERTY & PROCUREMENT OFFICE
324 4TH AVE
SOUTH CHARLESTON WV 25303-1228
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James H Adkins
(304) 558-3397 jamie.h.adkins@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Aug 31, 2021 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
The West Virginia Division of Natural Resources - Parks and Recreation Section is soliciting bids to establish a contract for the removal of existing and installation of two (2) new heaters at the Chief Logan Lodge located in Logan WV.
INVOICE TO SHIP TO
DIVISION OF NATURAL
RESOURCES
DIVISION OF NATURAL
RESOURCES
CHIEF LOGAN STATE PARK CHIEF LOGAN STATE PARK
1000 CONFERENCE CENTER
DR
1000 CONFERENCE CENTER
DR
LOGAN WV LOGAN WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Heating and cooling and air conditioning
HVAC construction a
Comm Code Manufacturer Specification Model # 72151200
Extended Description:
Removal of existing and installation of new heaters at Chief Logan State Park Lodge.
SCHEDULE OF EVENTS
Line Event Event Date 1 NON MANDATORY PRE-BID MEETING @ 10 a.m. ET 2021-08-16
2 TECHNICAL QUESTION DEADLINE @ 9 a.m. ET 2021-08-25
Document Phase Document Description Page
DNR2200000003 Final Addendum No. 1 Parks: Chief Logan Lodge Heater Replacement
SOLICITATION NAME: Parks: Chief Logan Lodge Heater Replacements & Installation
SOLICITATION NO: ARFQ DNR22*03
ADDENDUM NO: No. 01
DNR_01.2021
The purpose of this addendum is to modify the solicitation identified above to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ X ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ X ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other: (Any referenced Drawing and/or Specification in this addendum being attached to this document is by reference only. It is the bidder’s responsibility to obtain these documents.)
Description of Modification to Solicitation Addendum issued to publish and distribute the attached documentation to the Vendor community.
1. Move BID OPENING date to Thursday, SEPTEMBER 9, 2021 at 1:30 pm ET
2. Publish Vendor questions and Agency responses.
NO OTHER CHANGES.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Attachment A
REQUEST FOR QUOTATION
West Virginia Division of Natural Resources
Chief Logan State Park – Lodge Heater
ARFQ DNR22*03
Technical Questions
Question 1: Existing units are SC series, but Reznor offers a SC/HSC series The HSC series has a temp range of 20F to 75F and should be used in conjunction with an A/C coil installed upstream. Is air conditioning on this system?
Answer 1: Yes, there are condenser coils upstream of this unit therefore the specified unit must be supplied with a stainless-steel heat exchanger, burners, and drip pan.
Question 2: Do you have the size of the attic opening?
Answer 2: The attic opening is 54"x22".
Question 3: Is combustion air being pulled from the attic space or outdoors?
Answer 3: Outside.
Question 4: Do you have the air handler cfm’s? To verify Reznor’s are sized correctly.
Answer 4: The Reznor units are designed for 2,000cfm per the schedule of the original design drawings and the Make-up air unit is rated for 2,200cfm per the original designs.
20171020v
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 2 [ ] Addendum No. 3 [ ] Addendum No. 4 [ ] Addendum No. 5
[ ] Addendum No. 6 [ ] Addendum No. 7 [ ] Addendum No. 8 [ ] Addendum No. 9 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
ARFQ DNR22*03
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