Addendum_No_1_-_Q&A.pdf
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- Attached to
- CUSTODIAL SUPPLIES
- Solicitation number
- 25260068B-VG
- Issued by
- Florida
About this file
This Addendum No. 1 to Invitation to Bid 25260068B-VG is a clarification document issued by the School Board of Seminole County, Florida's Purchasing and Distribution Services Department on January 29, 2026. The addendum addresses seven questions and answers regarding custodial supplies procurement for the school district's 37 elementary schools, 12 middle schools, nine high schools, and additional educational facilities. The solicitation covers 117 line items across product categories including brushes, brooms, mops, cleaning chemicals, disinfectants, floor cleaning pads, trash containers, vacuum cleaner bags, and gloves. The bid opening date remains February 6, 2026, at 11:00 A.M. EST, with all orders to be delivered to the School Board of Seminole County Warehouse located at 1722 W. Airport Blvd., Sanford, Florida 32771. The contract will be awarded for an initial one-year term with options for two additional one-year renewals.
Key clarifications provided in the addendum include confirmation that order frequency and quantities are based on demand rather than a regular schedule, with orders placed on an as-needed basis. The school board indicated preference for shorter lead times measured in days rather than weeks and requested vendors provide lead time estimates upon purchase order receipt. The addendum clarified the distinction between substitute items (meeting current specifications) and alternative items (performing the same function but potentially of different types), requiring samples for any item other than those listed in the original bid document. The Evaluation Committee will recommend awards on February 20, 2026, with final Board approval anticipated on March 10, 2026. Pricing will be FOB inside delivery to the warehouse with Net 30 payment terms and potential price adjustments considered for significant material cost changes up to 3 percent. Contact for questions is Victoria Gonzalez, Procurement Agent III, at gonzalvm@scps.k12.fl.us or 407-320-0262.
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Addendum No. 1 Page 1 of 2 ITB 25260068B-VG – Custodial Supplies
ADDENDUM No. 1 to INVITATION TO BID
ADDENDUM POSTING DATE: PURCHASING CONTACT & TELEPHONE:
January 29, 2026 Victoria Gonzalez, Procurement Agent III Email: gonzalvm@scps.k12.fl.us Phone: 407-320-0262
SOLICITATION TITLE & NUMBER:
ITB 25260068B-VG – Custodial Supplies
SOLICITATION OPENING DATE & TIME:
February 6, 2026 by 11:00 A.M. EST
NOTE: SOLICITATIONS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE ACCEPTED.
The following items are updated to reflect the revisions and are hereby incorporated into the bid documents, ITB 25260068B-VG – Custodial Supplies.
A. REQUEST FOR INFORMATION CLARIFICATION
Q-1. Can you please provide the bid tabulation (a complete recap) from the previous bid indicating the award pricing per item and winning vendor?
A-1. Award Pricing and Awarded Vendor information for the previous two bids can be found on Vendor Link at www.myvendorlink.com. Search Solicitation Numbers 23240084B-GM & 24250080B-VG.
Q-2. Regarding the Gloves (Excel lines 243-265): How often are orders placed, and how many cases of gloves are generally ordered at one time?
A-2. Order frequency and order quantities are based on demand and not placed on a regular schedule.
Q-3. How many delivery locations are there?
A-3. All orders shall be delivered to the School Board of Seminole County Warehouse, 1722 W. Airport Blvd., Sanford, Florida 32771 per the bid document.
Q-4. How are the quantities on the items purchased? Are they as needed, or are they purchased in other lot purchases such as monthly, 3months, or full lots?
A-4. Orders are placed on an as needed basis.
Q-5. What is the expected lead time from receipt of order to delivery?
A-5. We don’t have an expected lead time. We appreciate a lead time of days over a lead time of weeks. We also appreciate the vendor to give a lead time when the PO is received.
Q-6. Is it appropriate to submit an “alternative” item during the sample process? During the pre-conference call you referenced the difference between a “substitute” item, one which meets the current specifications, and
THE SCHOOL BOARD OF SEMINOLE COUNTY FLORIDA
PURCHASING AND DISTRIBUTION SERVICES DEPARTMENT
400 East Lake Mary Boulevard Sanford, Florida 32773-7127 http://www.myvendorlink.com/
Addendum No. 1 Page 2 of 2 ITB 25260068B-VG – Custodial Supplies an “alternative” item which performs the same job, but may be a different type of item. An “alternative” item may be a ready to use quart rather than an aerosol.
A-6. If you wish to submit pricing for an equal OR equivalent OR substitute item, please send a sample before the sample deadline. If you plan to bid anything other than what is already listed in the bid document, please submit a sample for it to be considered.
Q-7. Can we get sample performance feedback upon request? In the event our samples are not approved can we get performance feedback to ensure that we have an opportunity to correct the shortcomings in the future to achieve better outcomes with the school board?
A-7. After Samples have been evaluated, a Revised Price Schedule will be issued with the items that were approved.
If your sampled item is NOT listed, you will be free to bid on any of the approved items listed on the Revised
Price Schedule. As for performance feedback, TBD.
The original Invitation to Bid (ITB) documents shall remain in full force and effect, except as modified herein, which shall take precedence over any contrary provisions in the prior documents. If you should have any questions regarding this addendum, please do not hesitate to contact Victoria Gonzalez, Procurement Agent III at gonzalvm@scps.k12.fl.us or Phone: 407-320-0262.
Sincerely, Jason Wysong
Jason Wysong, Ed. D.
Coordinator of Purchasing and Distribution Services
Attachment
This addendum shall be completed by the Vendor and returned with the submittal. If submittal has already been submitted, this addendum must be added to the submission in Vendorlink.
This is to ack nowledge receipt of this addendum, which will become part of the ITB document.
NAME (TYPED OR PRINTED) TITLE
SIGNATURE EMAIL
DATE PHONE NUMBER
***END OF ADDENDUM NO. 1***
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