Addendum No 01 ARFQ DOT2600000025.pdf
PDF 317 KB Posted
- Solicitation number
- ARFQ-0803-DOT2600000025-2
- Issued by
- Greenbrier County, West Virginia
About this file
This document is an Agency Request for Quote (ARFQ) issued by the West Virginia Division of Highways for District Nine, soliciting bids for treated pine bridge lumber in various sizes. The solicitation (ARFQ DOT2600000025) seeks 2,425 total pieces of lumber across eight different dimensions, including 2" x 4" x 14', 2" x 4" x 16', 2" x 4" x 18', 2" x 4" x 20', 2" x 6" x 16', 2" x 6" x 18', 2" x 6" x 20', and 3" x 8" x 12' treated pine bridge lumber. The technical questions were due by 10:30 AM EST on October 2, 2025, with the solicitation closing on October 7, 2025 at 10:30 AM. The lumber will be delivered to the Division of Highways District Nine Storage Lot in Lewisburg, West Virginia, and is intended for specific inventory suffixes under project HW095801.
Addendum 1 was issued to correct errors in lines 2 and 4 of the original solicitation and to attach responses to vendor questions. The document includes a vendor question about potential omissions in lumber sizes, to which the Division of Highways clarified that the listed items are the only ones needed for this specific project. The procurement is structured as an Agency Master Agreement, with the buyer contact being James F. Moffatt, who can be reached at 304-414-0815 or james.f.moffatt@wv.gov. Vendors are required to acknowledge the addendum and may be disqualified for failing to do so, emphasizing the importance of carefully reviewing and responding to all solicitation documents.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| ARFQ DOT2600000025 - ATT A Pricing Page.xlsx | XLSX spreadsheet | |
| Final_ARFQ_0803_DOT2600000025_1_WV_ARFQ_FORM.PDF | ||
| Final_ARFQ_0803_DOT2600000025_2_WV_ARFQ_FORM.PDF | ||
| ARFQ DOT2600000025.pdf |
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Date Printed: Oct 2, 2025 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Highways
Proc Folder: 1793040 Reason for Modification:
Doc Description: Addendum 1: D-9 Treated pine bridge lumber various sizes Addendum 1:
To attach responses to vendor questions.
Proc Type: Agency Master Agreement
Date Issued Solicitation Closes Solicitation No Version
2025-10-02 2025-10-07 10:30 ARFQ 0803 DOT2600000025 2
BID RECEIVING LOCATION
PROCUREMENT DIVISION
DIVISION OF HIGHWAYS
BLDG 6 RM 340A
1900 KANAWHA BLVD E
CHARLESTON WV 25305
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
James F Moffatt 304-414-0815 james.f.moffatt@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Oct 2, 2025 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
ADDITIONAL INFORMATION
ADDENDUM 1 IS ISSUED FOR THE FOLLOWING REASONS:
1. TO ATTACH RESPONSES TO QUESTIONS FROM VENDORS
2. CORRECTION OF ERROR. LINES 2 AND 4.
NO OTHER CHANGES
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 2" x 4" x 14' treated pine bridge lumber 100.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 4" x 14' treated pine bridge lumber this will be for HW095801 inventory-suffix 035
Date Printed: Oct 2, 2025 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 2" x 4" x 16' treated pine bridge lumber 1500.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 4" x 16' treated pine bridge lumber this will be for HW095801 inventory-suffix 035
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 2" x 4" x 18' treated pine bridge lumber 200.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 4" x 18' treated pine bridge lumber this will be for HW095801 inventory-Suffix 037
Date Printed: Oct 2, 2025 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 2" x 4" x 20' treated pine bridge lumber 175.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 4" x 20' treated pine bridge lumber this will be for HW095801 inventory-Suffix 037
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 2" x 6" x 16' treated pine bridge lumber 400.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 6" x 16' treated pine bridge lumber this is for HW095801 inventory-suffix 044
Date Printed: Oct 2, 2025 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 2" x 6" x 18' treated pine bridge lumber 75.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 6" x 18' treated pine bridge lumber this is for HW095801 inventory- suffix 045
INVOICE TO SHIP TO
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 2" x 6" x 20' treated pine bridge lumber 350.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
2" x 6" x 20' treated pine bridge lumber this is for HW095801 inventory- suffix 046
Date Printed: Oct 2, 2025 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
DIVISION OF HIGHWAYS DIVISION OF HIGHWAYS
DISTRICT NINE DISTRICT NINE - STORAGE
LOT
146 STONEHOUSE RD 331 BRUSH RD
LEWISBURG WV LEWISBURG WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 3" x 8" x 12' treated pine bridge lumber 300.00000 EA
Comm Code Manufacturer Specification Model # 30103600
Extended Description:
3" x 8" x 12' treated pine bridge lumber this is for HW095801 inventory- suffix 046
SCHEDULE OF EVENTS
Line Event Event Date
1 TECHNICAL QUESTIONS DUE BY 10:30 AM EST 2025-10-02
Revised 6/8/2012
SOLICITATION NUMBER: [Insert RFQ, RFP No.] Addendum Number: [Insert Number]
The purpose of this addendum is to modify the solicitation identified as [insert RFQ, RFP No.] (“Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specifications of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provisions of the Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Solicitation by completing an Addendum Acknowledgment, a copy of which is included herewith.
Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
Revised 6/8/2012
ATTACHMENT A
ARFQ DOT2600000025 D-9 Treated Pine Bridge Lumber Various Sizes
Responses to Questions from Vendors
Question 1
It appears that 2 of the lumber items have been listed twice. Were there sizes omitted from the list that should be listed in place of the duplications?
2”x4”x14’ and 2”x4”x18’ have been listed twice. 2”x4”x16’ and 2”x4”x20’ which have been on past bids might have been omitted.
Response 1
Commodity line 2- should be 2” x 4” x 16’ Commodity line 4-should be 2” x 4” x 20’ Items listed are only things needed for this project.
Revised 11/1/2022
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6 [ ] Addendum No. 2 [ ] Addendum No. 7 [ ] Addendum No. 3 [ ] Addendum No. 8 [ ] Addendum No. 4 [ ] Addendum No. 9 [ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| 1 |
| 2 |
| 3 |
| 4 |
| 5 |
| 6 |
| 7 |
| 8 |
| 1 |
| Addendum No 1 ARFQ DOT26_25.pdf |
| Draft_ARFQ_0803_DOT2300000002_2_WV_ARFQ_FORM.PDF |
| 1 |
| 2 |
| 3 |
| 1 |
| Draft_ARFQ_0803_DOT2300000043_2_WV_ARFQ_FORM (1).PDF |
| 1 |
| 2 |
| 3 |
| 1 |
| Draft_ARFQ_0803_DOT2300000052_2_WV_ARFQ_FORM.PDF |
| 1 |
| 1 |
| ADP2FD.tmp |
| D10 |
| ADP1AE7.tmp |
| D1 |
| ADPC3E2.tmp |
| Exhibit A |
| Draft_ARFQ_0803_DOT2400000018_2_WV_ARFQ_FORM.PDF |
| 1 |
| 2 |
| 3 |
| 1 |
| Draft_ARFQ_0803_DOT2400000079_2_WV_ARFQ_FORM.PDF |
| 1 |
| 1 |
| 2 |
| Text1: ARFQ DOT2600000025 |
| Text2: 1 |
| Check Box4: Off |
| Check Box5: Off |
| Check Box6: Yes |
| Check Box7: Off |
| Check Box8: Yes |
| Check Box9: Off |
| Text3: Addendum 1 is issued for the following reason: |
1. To attach vendor questions and responses.
2. Correction of error. Lines 2 and 4.
No other changes
| Solicitation Number: ARFQ DOT2600000025 |
| Check Box53: Off |
| Check Box54: Off |
| Check Box48: Yes |
| Check Box49: Off |
| Check Box50: Off |
| Check Box55: Off |
| Check Box51: Off |
| Check Box56: Off |
| Check Box52: Off |
| Check Box57: Off |
| Company_2: |
| Date: |
File details come from the government source that posted it. Updated .