Addendum II
189 KB Posted
- Attached to
- ACC Employee & Retiree Dental Insurance
- Solicitation number
- RFP01089
- Issued by
- Atkinson County, Georgia
About this file
This is Addendum II to a Request for Proposal issued by the Unified Government of Athens-Clarke County, Georgia for Employee and Retiree Dental Insurance administrative and claims processing services. The addendum clarifies proposal submission requirements, including the proper sections for including responses to specific tasks and proposal forms, and confirms that bidders should quote a plan with an 80th percentile out-of-network reimbursement to match the current plan design. The original proposal submission deadline of July 26, 2022 at 4:00 P.M. ET was extended to August 1, 2022 at 3:00 P.M. ET to allow additional time for bidders to respond to questions and process information. Proposals must be submitted in a specified order including cover letter, table of contents, business information, qualifications and experience, references, financial information, and other relevant information, with one USB flash drive containing the proposal without pricing and a separate USB flash drive containing the price proposal schedule.
The solicitation is for direct proposals only from dental insurance carriers, explicitly stating that broker or consultant proposals will not be considered and that commissions should not be included in any component of proposals. Current plan details include voluntary coverage for both active employees and retirees with no billing administrator or associated fees for retirees, current rates in effect through 2024 with no rate cap, and recent dental experience data through June 2022. Significant performance issues have been identified, with a substantial number of providers leaving the Delta Dental network in the Athens-Clarke County area. Electronic signatures are acceptable for non-notary required forms in extreme cases, and carriers may request GeoAccess reports for provider network disruption analysis. The contract year is effective January 1, 2023, and previous plan provisions such as deductible takeover and deductible carryover no longer apply.
Text of this file
ADDENDUM II
DATE: July 21, 2022
TO: ALL PROSPECTIVE BIDDERS
FROM: Angie Perteet, Senior Buyer
RE: ADDENDUM I, “RFP #01089 Employee & Retiree Dental Insurance”
Pursuant to RFP #01089 the following information is provided:
1. QUESTION: Is there a specific section in the proposal where we should include our response to “Section D: Specific Tasks?”
ANSWER: See the updated Sections 1 and VII below:
1. Cover Letter:
2. Table of Contents:
3. Business Information:
4. Qualifications and Experience:
5. References:
6. Financial Information and Documentation
7. Other Relevant Information:
SECTION VII DOCUMENTS CHECKLIST:
PROPOSAL DOCUMENTS CHECKLIST:
1. Cover Letter
2. Table of Contents
3. Business Information
4. Qualifications and Experience
5. References/Reference Projects
6. Financial Information and Documentation
7. Other Relevant Information/Specific Tasks
2. QUESTION: Is there a specific section in the proposal where we should include the required “Proposal Forms?”
ANSWER: The proposal forms can be included at the end of the proposal, there is no specific section in which these should be included.
3. QUESTION: Section I – Request for Proposal Submission Instructions advises that we are to include our proposal in the following order:
8. Cover Letter:
9. Table of Contents:
10. Business Information:
11. Qualifications and Experience:
12. References:
13. Financial Information and Documentation
14. Other Relevant Information:
ANSWER: See updated sections I and VII above (question 1).
4. QUESTION: The RFP is for a quote of the current plan design. The current out of network reimbursement is set at the 80th percentile. The RFP document notes to provide a quote of the out of network reimbursement at the 90th percentile. Can you clarify if we should quote the out of network reimbursement as is currently contracted at the 80th percentile of the 90th?
ANSWER: A bid to quote a plan with an 80th percentile out of network reimbursement to match the current plan should be submitted.
5. QUESTION: can you please advise if electronic signature is acceptable for non-notary required forms.
ANSWER: Original signatures are preferred; however, in extreme cases Adobe digital signatures may be accepted.
6. QUESTION: With all questions due by this Wed., 7/20, and a 7/26 due date, when do we anticipate responses to questions to be released?
ANSWER: Questions will be answered and posted as quickly as possible, no later than 7-22-22.
7. QUESTION: Is there any possibility of an extension to the 7/26 due date to allow responses to questions and carriers additional processing time?
ANSWER: The deadline will be extended from 4:00 P.M. ET, Thursday, July 26, 2022 to 3:00 P.M. ET, Monday August 1, 2022.
8. QUESTION: Also, Please confirm the 2nd requested USB with the paper copy of the pricing exhibit should also include the electronic of the pricing exhibit or both USBs should be the same but one should have a copy of the pricing exhibit.
ANSWER: There should be One (1) USB Flash drive with a printed paper copy of the Proposal WITHOUT pricing in one envelope, and One (1) USB Flash Drive with a printed paper copy of section V-D Price Proposal Schedule submitted in a separately sealed envelope.
9. QUESTION: There is reference to signing of the pricing proposal document but no signature line on the form. Is it ok for us just to sign somewhere on the lower portion of the form?
ANSWER: Please see section V – A: - Proposal Form (Mandatory), this is the required signature form.
10. QUESTION: In Section VII Document Checklist – this list includes all the RFP requirements in Section I – Request for Proposal Submission Instructions there is reference to two additional items listed that do not appear to be included in the package received. Can you advise on 7. Time/Cost Procedures and 8. CADD Capabilities.
ANSWER: See updated sections I and VII above (in question 1).
11. QUESTION: Can you please provide additional dental experience more recent than November 2021?
ANSWER: See attached data through June 2022.
12. QUESTION: Is the group voluntary or contributory?
ANSWER: Voluntary.
13. QUESTION: Do the retirees currently have a billing administrator? Are there any fees or details that we need to be aware of pertaining to the retirees’ rates or admin fees?
ANSWER: NO.
14. QUESTION: Is a dental provider file able to be provided in order to complete disruption analysis?
ANSWER: Due to timing, it would be suggested a GeoAccess be requested at this time (providers submit a report that indicates how many providers are in network near the zip codes provided).
15. QUESTION: Please provide the current Retiree rates/tiers.
ANSWER: See attached.
16. QUESTION: Are you able to provide renewal rates? Does the group have a cap in place for the renewal?
ANSWER: See attached. No rate cap, but current rates are in place until 2024.
17. QUESTION: Please confirm the current PPO Out of Network Reimbursement for the plans. If it is a proprietary calculation or based on unique data available to Delta Dental, and not an industry standard U&C Percentile (such as 50th%, 80th% or 90th%), please provide guidance on what industry standard U&C Percentile vendors should use in order to accommodate the needs of the client.
ANSWER: Please use 80th percentile U&C.
18. QUESTION: The Benefits booklet that was released includes language for Deductible Takeover and Deductible Carryover on the active dental plan. With the contract year effective 1/1, these provisions no longer appear to be applicable. Do the Deductible Takeover and Deductible Carryover still need to apply since the effective date is moving from 7/1 to a 1/1/2023?
ANSWER: Correct, this does not apply for a 1/1 plan year. Please disregard.
19. QUESTION: Section VIII Proposal Documents Checklist notes CADD Capabilities as a requirement. Are you able to confirm if we are required to include this in a dental insurance proposal? If so, please confirm the capabilities ACCGOV is looking for.
ANSWER: See updated sections I and VII above (question 1).
20. QUESTION: Are there any performance issues?
ANSWER: A significant amount of providers have been leaving the Delta Dental network in the Athens Clarke County area.
21. ADDITION OF ATTACHMENT E - Delta Pricing
OTHER IMPORTANT INFORMATION:
Questions and Answers are hereby added to and become a part of RFP #01089 Employee & Retiree Dental Insurance. This Addendum modifies and forms a part of the RFP Documents.
All other terms and conditions remain unchanged.
Any inquiries concerning this Request for Proposal should be made to Angie Perteet, Senior Buyer, (762) 400-6053, or email accbids@accgov.com.
The Unified Government of Athens-Clarke County reserves the right to reject any and all proposals, to waive any technicalities or irregularities and to award the proposal based on the highest and best interest of the Unified Government of Athens-Clarke County.
mailto:accbids@accgov.com
FROM: Angie Perteet, Senior Buyer
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
File details come from the government source that posted it. Updated .