Addendum_Form.docx

This is an Addendum Form for Invitation for Bid (IFB) #26-FSD-031 issued by the City of Phoenix Public Works Department for the purchase of motorcycles. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template for documenting vendor inquiries, city responses, and specification changes. The solicitation covers the procurement of BMW R 1300 RT-P motorcycles or equivalent models for police operations under a three-year contract with two potential one-year extensions, commencing on or about February 1, 2026. The motorcycles will support patrol, traffic enforcement, emergency response, and special unit deployment. The bid was released on October 28, 2025, with a deadline for questions on November 7, 2025, and a final response deadline of November 19, 2025, at 11:00 am. Delivery will be directed to the City of Phoenix Fleet Services.

The procurement requires firm and fixed pricing for the initial contract year, with potential annual price adjustments considered with proper documentation. The City reserves the right to purchase additional quantities up to 100 percent of the specified amount. The solicitation includes mandatory Disadvantaged Business Enterprise (DBE) and small business participation provisions, requiring contractors to submit annual DBE/Small Business Participation Plans and demonstrate good faith efforts to promote participation of small businesses and DBE firms. Contractors must track and report all DBE and small business involvement and maintain monthly documentation through the City's Certification and Compliance System. Offerors must acknowledge receipt and acceptance of all addenda through the City's Procurement Portal. The agreement will terminate upon the earliest occurrence of reaching the end of the contract term including any extensions exercised or termination pursuant to the agreement's provisions.