Addendum_Form.docx

This is an addendum form for the City of Phoenix Public Works Department's Invitation for Bid #26-FSD-031 for the purchase of motorcycles. The solicitation seeks BMW R 1300 RT-P motorcycles or equivalent models for police operations under a three-year contract with two potential one-year extensions, commencing on or about February 1, 2026. The addendum extends the offer due date to October 18, 2022, at 2:00 p.m. The document includes a section for vendor inquiries and the City's responses, with space for up to seven questions and answers to be recorded. The addendum confirms that all other specifications and instructions remain unchanged and requires offerors to acknowledge receipt and acceptance of the addendum through the City's Procurement Portal.

The motorcycles are intended to support patrol, traffic enforcement, emergency response, and special unit deployment with authority-grade equipment, integrated safety systems, and police-specific modifications. The procurement requires new, current model year equipment with comprehensive warranty and support provisions. The City has established provisions for Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to submit annual DBE/Small Business Participation Plans and demonstrate good faith efforts in engaging DBE suppliers. Contractors must track and report all DBE and small business involvement and provide monthly documentation through the City's Certification and Compliance System. Pricing is structured as firm and fixed for the initial contract year, with potential annual price adjustments considered upon proper documentation. The City reserves the right to purchase additional quantities up to 100 percent of the specified amount.