Addendum_Form.docx

This document is an Addendum Form for a solicitation by the City of Phoenix, specifically related to the Lower Level Displays project at the Phoenix Convention Center. The addendum extends the offer due date to October 18, 2022 at 2:00 p.m. and provides a template for documenting vendor inquiries and responses, though no specific questions or answers are populated in this version. The addendum requires offerors to acknowledge receipt and acceptance through the City's Procurement Portal.

The associated state and local contract opportunity involves replacing digital signage monitors with new LED displays, including two 8.5 ft x 15 ft LED video wall displays and three 5 ft x 8 ft LED advertisement displays. The project emphasizes Disadvantaged Business Enterprise (DBE) and small business participation, requiring contractors to track and report DBE involvement and submit a Small Business Participation Plan within 30 calendar days after contract award. The contract term is set for five years, commencing around January 1, 2026, with comprehensive services including installation, system integration, testing, operator training, and a five-year warranty. The City reserves the right to purchase up to 100 percent of specified quantities, with payment terms of 0% net 45 days, and the project requires compliance with federal regulations under 49 CFR Part 26.