Addendum_Acknowledgment_Form.pdf

This Addendum Acknowledgment Form is associated with the School Board of Polk County, Florida's competitive solicitation (Bid Number 011-DW-0325) for Commodity Processing Foods. The solicitation seeks vendors to process USDA commodity products into approved end products, including applesauce cups (cinnamon and banana strawberry varieties) and beef products such as fully cooked meatballs and beef patties that meet USDA Child Nutrition Program standards. The bid deadline is February 3, 2025, at 3:00 PM (ET), with electronic submissions required through www.myvendorlink.com. The initial contract period begins July 1, 2025, for one year with potential extensions for four additional one-year periods. Award will be based on the lowest total composite bid price by category.

The form is a template requiring bidders to acknowledge receipt of any addenda issued during the procurement process by documenting addendum numbers and dates. Bidders must complete and return this form with their proposal as applicable. The estimated annual contract value is $1,500,000, though this is not a guaranteed purchase amount. Vendors must be approved processors by the Department of Agriculture and maintain $1,000,000 per occurrence Commercial General Liability insurance. At least 51% of the final processed product must consist of domestically grown agricultural commodities in compliance with Buy American provisions. Bidders must also comply with E-Verify requirements, civil rights compliance, drug-free workplace certification, and provide documentation confirming they are not suspended or debarred from federal transactions. Price adjustments for contract extensions will be based on the Producer Price Index-Commodities.