DEPARTMENT OF THE AIR FORCE

377TH AIR BASE WING (AFGSC)

377 MSG/CONTRACTING DIVISION – KIRTLAND AFB, NEW MEXICO

INSTRUCTIONS TO OFFERORS:

RFO 52.212-1 Instructions to Offerors - Commercial Products and Services (Deviation Date) Addendum

a) The contract provision pertinent to this section is RFO 52.212-1, which has been incorporated by reference.

b) Submission of Quotes. Offers shall be submitted no later than 1400 Mountain Daylight Time, 19 September 2026 via email to BOTH the Contracting Officer, Ms. Monique McLaughlin, monique.mclaughlin.2@us.af.mil, and the Contract Specialist, 1st Lt Jinta Sasamori, jinta.sasamori.1@us.af.mil. All quotes submitted after the deadline will be considered untimely and ineligible for award.

c) PROVIDE THE FOLLOWING CONTRACTOR INFORMATION WITHIN YOUR

QUOTE:

1. Contractor Name:

2. SAM UEI:

3. CAGE Code:

4. Payment Terms (NET 30) or Discount:

6. Point of Contact Name and Phone Number:

7. Email address:

9. Date Offer Expires:

d) Quotes shall be submitted via email to the Contract Specialist and Contracting Officer identified in Section (b), Submission of Offers. Electronic documents shall be submitted in .pdf, .doc, or .xls and less than 30MB. Each Factor shall be submitted in a separate document from other factors. i.e. Factor 1 shall only contain technical information and Factor 2 only past performance and will not be included in Factors 1 or 3.

Communication containing documents in any other format may be blocked or stripped by the Government’s server and may not be received by this office. Files in .zip format may not be received by this office.

e) To ensure timely and equitable evaluation of offers, offerors must follow the instructions contained herein. The quote shall be clear, concise and include sufficient detail for effective evaluation. Responses to this solicitation shall strictly adhere to the requirements set forth in the solicitation and the corresponding Performance Work Statement (PWS). The quotes shall not contain any extraneous information such as advertisements, or marketing information. Offerors must clearly identify any exception(s) taken to the solicitation terms and conditions and provide complete accompanying mailto:monique.mclaughlin.2@us.af.mil mailto:jinta.sasamori.1@us.af.mil rationale. Submissions that do not adhere to format and content requirements may be considered non-compliant. The Government reserves the right to eliminate any such quotes from consideration for award.

f) Factors.

a. Factor 1: Technical Approach - The offeror shall submit a technical plan demonstrating an understanding of the technical requirement, providing the full range of lifeguard and aquatics management services while meeting the professional safety standards of DAFI 34-101, MWR Programs and Use Eligibility, and DAFMAN 48-143, Environmental Health Program Management, as presented in the Performance Work Statement (PWS). The technical plan shall not exceed 10 pages. The following subfactors shall be highlighted in the technical plan:

i. Subfactor 1: Staffing and Retention Plan - The offeror shall submit a detailed Staffing Plan that demonstrates its ability to provide uninterrupted lifeguard services during all specified operational hours. The plan must describe the offeror's approach to recruiting and retaining certified personnel in the local Kirtland AFB area. It must specifically address how the offeror will schedule a minimum of three (3) certified lifeguards per session to ensure compliance with the DAFI 34-101 mandatory 10-minute break requirement without degrading safety ratios. The plan must also detail the process for providing backup or relief personnel to cover unplanned absences (e.g., sickness, no-shows) to prevent facility closures.

ii. Subfactor 2: Certification and Qualifications Tracking - The technical plan shall detail how the vendor plans to track and manage employee certifications. This must include the offeror's process for verifying initial qualifications (e.g., American Red Cross Lifeguarding, CPR/AED) and physical swimming proficiency prior to an employee's first shift, tracking certification expiration dates, ensuring timely renewals, and providing current certification rosters to the Government COR.

iii. Subfactor 3: Management and Quality Control Plan - The technical plan shall detail the offeror’s management approach. The plan must describe the roles and authority of the on-site Aquatics Manager and the processes for daily facility opening/closing, key control, and patron access management. It must also include a Quality Control Plan (QCP) detailing the contractor's internal surveillance methods for ensuring daily facility upkeep (vacuuming, sanitization) and the strict protocol for immediately reporting any water quality deficiencies to the COR, while adhering to the prohibition against handling pool chemicals.

b. Factor 2: Past Performance Experience - The vendor shall submit evidence of its past performance on similar requirements. Past performance evidence must include at least two references for similar work performed within the last three years. References must include the contract number, description of the services provided, period of performance, total contract value, and the name, phone number, and email address of a point of contact for the referenced contract.

a. Factor 3: Price - Offerors shall insert the unit price and total price of each CLIN in the Pricing Schedule. The extended amount must equal the whole dollar unit price multiplied by the number of units. The proposal must be submitted for a base period plus four (4) 1-year option periods and a 6-month extension.

(End of Provision)