ADDENDUM 52.212-1 (Instructions).docx

ADDENDUM TO CLAUSE 52.212-1 Instructions

1. Submission of Offers. Offeror shall submit signed and dated offer at or before the exact time specified in this solicitation. Failure to provide all required documents or information may exclude the offeror from further consideration. An electronic copy will be accepted at the address identified below. Only a signed offer submitted on the SF 1449 will be accepted. An emailed proposal will only be accepted to the below addresses:

Contract Specialist (KS):

Wagner, Katharina CIV USARMY ACC MICC (USA) katharina.wagner5.civ@army.mil

Contracting Officer (KO):

Fronden, Jason M CIV USARMY ACC MICC (USA) jason.m.fronden.civ@army.mil

a. This is an electronic solicitation release. No hard copies will be mailed. Amendments to the solicitation will be posted.

b. All inquiries during the solicitation phase should be directed to the Contract Specialist and Contracting Officer. Offeror is requested to review the solicitation and submit only written questions and/or comments with email subject line reference: Ref: Solicitation Number W9124C25RA003, Questions and/or Comments CO2 Gas. All questions must be submitted no later than 2 days business days after the pre-proposal site visit, to allow a reasonable time for the Government to respond. All questions submitted after that date and time may not be answered.

2. General Instructions. These instructions are designed to provide general guidance for preparing proposals as well as providing specific instructions on proposal organization, format, and content. Offeror should include all documents and information requested and should be submitted in accordance with the instructions. The Offeror is cautioned to follow the instructions carefully, as the Government reserves the right to make an award based on initial proposals received without discussion. However, the government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

a. If an offeror believes that the requirements in these instructions contain an error, an ambiguity, omission, or are otherwise unsound, the offeror shall immediately notify the KO in writing with supporting rationale.

b. The proposal must be presented in a manner that clearly addresses the requirements, as set forth in the PWS. Proposals that are overly verbose or include marketing material may distract from the evaluators. ability to ascertain compliance with the solicitation.

3. Proposal Preparation Instructions. Offeror’s proposal will consist of three (3) separate volumes: General, Technical Proposal, and Price.

Proposal Format. All pages of the offer must be appropriately numbered and identified with Solicitation Number: W9124C25RA003 in the header and/or footer of each page. If RFP page limits are exceeded, the pages in excess of the limit will be removed and not evaluated. Font shall be Arial, 12pt or larger, charts and tables may be no less than 10pt font.

Page limitations are indicated in the chart below:

Proposal Limitation: Proposals shall not exceed the limits stated in table above. If the page limits are exceeded, the pages in excess of the limit shall be removed and will not be considered for evaluations. The Government will not accept any changes to the Offeror’s proposal after the closing date of the solicitation.

Page Limit Includes: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc. unless specifically excluded in the proposal instructions.

Page Limit Does Not Include: Title Page, Table of Contents, Lists of tables and drawings and/or Cross Reference Matrix’s, covers for Volumes, Tabs, Glossary of Terms/Abbreviations and Acronyms, Indices, section dividers and/or job qualifications. Cross-references should be utilized to preclude unnecessary duplication of data between sections.

What Counts as a Page? A page shall be an 8 ½ X 11” sheet of paper. When both sides of a sheet display printed material, it shall be counted as two pages. Fold-outs will be counted as the appropriate number of pages based on an8 ½ X 11” sheet of paper, for example an 11 x 17 fold-out will count as two pages (8 ½ x 11 times 2); if printed on both front and back, it will be counted as four pages. Use at least 1 inch margins on the top and bottom and 3/4 inch side margins. The Offeror shall number each page to eliminate any confusion. In the event Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages. Pages that exceed the required page limitations will be removed, or redacted in their entirety, and will not be evaluated by the Government.

Electronic Copies.

a. Sound or video (e.g. MPEG) files shall not be embedded into the proposal files.

Glossary of Abbreviations and Acronyms. Each volume will contain a glossary of all abbreviations and acronyms used, with an explanation for each. No pricing information is to be presented in any part of the proposal outside of the Volume III.

Change Pages After Initial Proposal Submission. If the Government opens discussions and requests the offeror submit proposal revisions, during or after discussions, any changes from the original proposal will have changed information clearly marked by a vertical line in the right margin of the page identifying the changed content. The date of the revision and revision number will be reflected on each changed page (preferably on, or next to, the vertical change line). Make spreadsheet revisions obvious by highlighting cells that changed. Page limitations may also be placed on responses to Evaluation Notice (ENs). The Government will identify specified page limits for Ens responses in the letters forwarding the ENs to the offeror.

4. Proposal Content. All information shall be confined to the appropriate file. The offeror shall confine submissions to essential matters, sufficient to define the proposal in a concise manner, to permit complete and accurate evaluation of each proposal. Each file of the proposal shall consist of a Table of Contents, Summary Section, and the Narrative discussion. The Summary Section shall contain a brief abstract of the file. Proprietary information shall be clearly marked. Proposal volumes shall include:

1. Volume I, General:

General. The contractor shall submit the following documents in sequential order:

a. SF 1449. The offeror must use the SF 1449 to submit an offer. The offeror must include all applicable information and must submit a signed and dated SF 1449.

b. Acknowledgement of Solicitation Amendments. The offeror must submit a statement to acknowledge solicitation amendments, if applicable.

c. Representations and Certifications. The offeror must complete and submit the required representations and certifications.

d. Executive Summary: Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support; identification of the proposal’s point of contact (the personnel authorized to negotiate on behalf of their company), e-mail address, and phone number; a list of the proposal package contents.

e. Exceptions or Assumptions. The contractor shall provide identification and explanation of any exceptions or deviations. Additionally, identify any assumptions used in preparing the proposal, if applicable. If there are no exceptions/assumptions, the contractor shall state such.

f. Contact Information. The contractor shall provide point of contact information for all contract communications.

2. Volume II, Technical Proposal:

The Technical Proposal shall consist of the offeror’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below. Offeror should assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

- A narrative fully describing their approach that will be used to effectively accomplish the scope of work outlined in the PWS.

- The ability to provide high-quality CO2 gas that meets the required specifications and standards.

- The ability to provide and maintain CO2 tanks that meet the required specifications and standards.

- The ability to deliver CO2 gas and tanks to the required locations in a timely and efficiently.

- The ability to provide CO2 gas and tank rental services in compliance with all relevant safety regulations and standards.

- The ability to provide technical support and expertise for CO2 gas and tank rental services.

3. Volume III, Price Proposal: The Pricing worksheet shall be submitted in Microsoft Excel and shall not be read only or password protected. All formulas, lookup tables, and links should be intact, and no links shall exist to files not included with the submission. Spreadsheets shall not contain hidden worksheets. PDF or flat files will not be considered adequate. The offeror must submit a proposed unit price and amount for each Contract Line Item Number (CLINs) listed in the solicitation. Offerors are not required to enter a price for the six-month period.

EXAMPLE BASE YEAR:

(Break out all costs as per above for base year, all options years and include cumulative cost on excel spreadsheet)

The Price Proposal(s) shall be organized as follows and contain the identified information.

a. Exceptions/Assumptions. The contractor shall identify and explain any exceptions or deviations.

Additionally, any assumptions used in the Proposal preparation must be identified.

b. Schedule. The Pricing Schedule(s) shall be submitted fully completed. The Offeror shall indicate the price to be charged for each CLIN. Insert proposed UNIT PRICE, and EXTENDED PRICES for the appropriate CLIN in the Pricing. The Offeror shall ensure the units prices are represented in two decimal positions only (example: $0.27, not $0.27458, no rounding example: $2.6250 round to $2.63).

c. In accordance with the proposed instructions in FAR 52.212-1, the offer shall complete all CLINS including the total amount for each period and the total amount for total contract price. The Contractor shall include spreadsheet showing a roll up of these calculations (is CLIN, Option years and Total Contract Price).

d. The proposal shall address all costs should:

The total cost of CO2 gas and tank rental services, including all applicable fees and charges.

The price per unit of CO2 gas, including all applicable fees and charges.

The fees associated with renting CO2 tanks, including all applicable charges and fees.

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