Pre-Proposal Site Visit_Sign-in_20250204.pdf

CO2 Gas Service Tank Rental Fort Jackson Aquatic Pools

Contracting Officer Jason Fronden

Contract Specialist Katharina Wagner

DPW COR Stephen Teasdell

FMWR Representative Sang Pak

CO2 Gas Service Tank Rental Fort Jackson Aquatic Pools

Description of Services: This is a non-personal service contract to provide Industrial grade CO2 gas for treating pools and the rental of five 750 lbs. tanks and one 450 lbs. tank.

Background: CO2 gas is needed for treating pH in pool waters. Three locations Palmetto Falls Water Park (Bldg. 6511), Knight Pool (Bldg. 3296), and Legion Pool (Bldg. 2763).

Contract Type: It is anticipated that this requirement wil l be awarded as a Firm Fixed-Price (FFP) contract.

Objectives: The objective of this contract is to provide CO2 gas to stabilize pH levels and disinfects the water.

Period of Performance: The period of performance shall be for one (1) Base Year of 12 months and four (4) 12-month option years. The Period of Performance starts 3 March 2025.

Scope: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform operations for providing industrial grade CO2 gas for treating pool water on a Keep Full Program. The Contractor will provide a smart tank monitoring system at each location to monitor the CO2 levels.

The contractor will monitor each location and provide FMWR a monitor as well. The contractor will ensure they do not let the tanks drop below 20-30 % full at each location. The Contractor will then arrange to come out and fill the tanks as needed.

SPECIFIC TASKS

Basic Services: The Contractor shall provide all personnel, management, direct oversight, and any other items and services (not government furnished) necessary for maintaining CO2 gas levels of the six (6) rented CO2 tanks located at three (3) pools: Palmetto Falls Water Park (Bldg. 6511), Knight Pool (Bldg. 3296), and Legion Pool (Bldg. 2763)) on Fort Jackson.

Provide CO2 Gas: The Contractor shall provide all personnel, equipment, supplies, facilities, transportation, tools, materials, supervision, other items and non-personal services necessary to perform operations for providing industrial grade CO2 gas for treating pool water on a Keep Full Program. The Contractor will provide a smart tank monitoring system at each location to monitor the CO2 levels. The contractor will monitor each location and provide FMWR a monitor as well. The contractor will ensure they do not let the tanks drop below 20- 30 % full at each location. The Contractor will then arrange to come out and fill the tanks that are needed.

Contractor will provide a FMWR employee with a ticket from each location with amount filled and the date it was filled.

Tank Rental: The Contractor shall provide five (5) 750 lbs. tanks at the following location. Four

(4) at Palmetto Falls Water Park, bldg. 6511 and one (1) tank at Knight Pool, bldg. 3296.

Contractor shall provide one (1) 450 lbs. tank at Legion Pool, bldg. 2763. Contractor is responsible for all maintenance, services and inspection of tanks.

• TECHNICAL EXHIBIT A

• Performance Requirements Summary (PRS)

PERFORMANCE

OBJECTIVE

STANDARD

PERFORMANCE

THRESHOLD

ACCEPTABLE

QUALITY LEVELS

(AQLs)

METHOD OF

SURVEILLANCE

PRS#1 - PWS para (5.2.1)

Contractor will provide industrial grade CO2 gas for treating pool water on a Keep Full Program.

The contractor will ensure they do not let the tanks drop below 20-30 % full at each location.

No more than 1 tank dropping below 10% full in a year.

Periodic Inspection

PRS#2 - PWS para (5.2.1) Contractor will provide a FMWR employee with a ticket from each location with amount filled and the date it was filled.

The contractor ensure they give a FMWR employee ticket.

No more that 2 times forgetting to drop the ticket a year.

100% Inspection

HISTORICAL WORKLOAD DATA (found within PWS)

Year Palmetto Falls Legion Pool Knight Pool

2020 74,427 lbs 6,428 lbs 3,889 lbs

2021 80,926 lbs 3,861 lbs 3,659 lbs

2022 68,627 lbs 2,733 lbs 2,510 lbs

2023 75,051 lbs 5,475 lbs 4,048 lbs

2024 (9 months) 54,084 lbs 3,761 lbs 2,974 lbs

Proposal Contents

• 1. Volume I, General:

• General. The contractor shall submit the following documents in sequential order:

• SF 1449. The offeror must use the SF 1449 to submit an offer. The offeror must include all applicable information and stated price proposal and must submit a signed and dated SF 1449.

• Executive Summary: Provide an executive summary that introduces the contractor team and proposal submission, to include a list of team members and subcontractors and the task areas they are designated to provide support; identification of the proposal’s point of contact (the personnel authorized to negotiate on behalf of their company), e-mail address, and phone number; a list of the proposal package contents.

2. Volume II, Technical Proposal:

• The Technical Proposal shall consist of the offeror’s response to meet the requirements outlined in the Performance Work Statement (PWS) as described below. Offeror should assume that the Government has no prior knowledge of their experience and will base its evaluation on the information presented in the offeror's proposal.

• A narrative fully describing their approach that will be used to effectively accomplish the scope of work outlined in the PWS.

- The ability to provide high-quality CO2 gas that meets the required specifications and standards.

- The ability to provide and maintain CO2 tanks that meet the required specifications and standards.

- The ability to deliver CO2 gas and tanks to the required locations in a timely and efficiently.

- The ability to provide CO2 gas and tank rental services in compliance with all relevant safety regulations and standards.

- The ability to provide technical support and expertise for CO2 gas and tank rental services.

3. Volume III, Price Proposal:

• EXAMPLE BASE YEAR: QUANTITY UNIT UNIT PRICE AMOUNT

1 CO2 Gas Service 12 MONTHS $XXXX $ XXXXXX

2 Rental (5) 750 lbs tank/ month 12 MONTHS $XXXX $ XXXXXX

3 Rental (1) 450 lbs tank/ month 12 MONTHS $XXXX $ XXXXXX

(Break out all costs as per above for base year, all options years and include cumulative cost on excel spreadsheet)

The proposal shall address all costs should:

• The total cost of CO2 gas and tank rental services, including all applicable fees and charges.

• The price per unit of CO2 gas, including all applicable fees and charges.

• The fees associated with renting CO2 tanks, including all applicable charges and fees.

Proposal Evaluation

The offeror’s technical proposal shall be evaluated on an Acceptable/Unacceptable basis. An offeror shall obtain an acceptable rating to continue in the competition. Offerors who rate unacceptable in Technical will be removed from further consideration for award. Past Performance will be evaluated on an Acceptable/Unacceptable basis. Price will be evaluated to determine reasonableness.

1. The Technical Factor will receive one of the adjectival ratings defined below:

RATING DEFINITION

ACCEPTABLE Proposal meets the minimum requirements of the solicitation.

UNACCEPTABLE Proposal does not meet the minimum requirements of the solicitation.

2. The Price Submission will not be scored or rated.

3.The Past Performance will receive one of the adjectival ratings defined below:

RATING DEFINITION

ACCEPTABLE Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort, or the offeror’s performance record is unknown.

UNACCEPTABLE Based on the offeror’s performance record, the Government does not have a reasonable expectation that the offeror will be able to successfully perform the required effort.

NEUTRAL In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. In the context of acceptability/unacceptability, a "neutral" rating shall be considered "acceptable

All questions in response to the posted solicitation are due within three business days after the site visit. All questions shall be formalized and sent to the Contract Specialist by emailing Katharina Wagner at katharina.wagner5.civ@army.mil.

mailto:katharina.wagner5.civ@army.mil