Addendum_4_bid_236_24.pdf
PDF 41 KB Posted
- Attached to
- Document Scanning Services
- Solicitation number
- Bid 236-24
- Issued by
- Merrimack County, Concord City, New Hampshire
About this file
This document is Addendum #04 to Bid Invitation 236-24 issued by the State of New Hampshire Division of Procurement and Support Services Bureau of Purchase and Property. The addendum responds to questions regarding the document scanning services contract, including that there are no documents larger than 8.5" x 14", not all documents are single-sided, there are no more than 25 folders per box and 1,875 folders total, the banker's boxes are approximately 15" x 12" x 10" and weigh less than 3 pounds each, and the original documents must be returned to the State upon completion of the project. The State prefers online secure and encrypted USB file transfer methods but will accept pricing for all three transfer options, and there are no specific encryption requirements beyond securing the files to prevent data breaches. There is no set completion date for the project.
Regarding pricing, the bid offer sheet has been revised to reflect the corrected folder quantities. The State will accept pricing for all three file transfer methods, but does not have a preference beyond secure online and encrypted USB transfers. There are no other details provided about pricing terms, set-asides, incumbents, funding sources, or other salient financial information.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| attachment_1_bid_236_24_Offer Sheet rev.xlsx | XLSX spreadsheet | |
| bid_236_24.pdf | ||
| Addendum_2_bid_236_24.pdf | ||
| Addendum_1_bid_236_24.pdf | ||
| Addendum_3_bid_236_24.pdf |
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Text version
STATE OF NEW HAMPSHIRE
DIVISION OF PROCUREMENT AND SUPPORT SERVICES
BUREAU OF PURCHASE AND PROPERTY
STATE HOUSE ANNEX
25 CAPITOL STREET
CONCORD, NEW HAMPSHIRE 03301-6398
Date of Change: May 9, 2024
ADDENDUM # 04 TO BID INVITATION 236-24
DATE AND TIME OF BID CLOSING: 5/15/2024 1:30 PM
FOR: Document Scanning Services
Question 1: Are there documents larger than 8.5 x 11? If so, what is the largest size?
State Response: It’s possible there is an occasional 8.5”x14” size document but this would be rare. There is nothing larger.
Question 2: Are all documents single-sided?
State Response: Not all documents are single-sided. The quantity of double-sided vs single-sided documents is unknown.
Question 3: There are about 25 folders per box and about 75 boxes. This amounts to 1,875 folders. But the pricing sheet refers to 125,000 indexes (file names). Please clarify.
State Response: There are no more than 25 folders per box and no more than 1,875 folders. The bid offer sheet has been revised to reflect this change. Please use the provided offer sheet labeled “revised 5/8/2024.”
Question 4: What is the size of the banker’s boxes? What is the approximate weight of each box?
State Response: Each box is approximately 15” x 12” x 10”. The weight is unknown but estimated to be three pounds or less.
Question 5: Please confirm that the boxes with the original documents will be returned to the State at the completion of the project.
State Response: Yes, they must be returned.
Question 6: Are all three modes of file transfer for the scanned documents (online secure, encrypted USB, encrypted CD/DVD) required?
State Response: Online secure and encrypted USB is preferred but the State would like to see pricing on all three.
Question 7: Is there any specific encryption that the State is looking for?
State Response: There is no specific encryption needed. However, the files shall be secured in a manner that prevents data breaches.
Question 8: Is there a timeline by which the project must be completed?
State Response: There is no specific completion date.
PURCHASING AGENT: JONAH ROSA
Email: NH.Purchasing@das.nh.gov
NOTE: ALL CHANGES TO BID SOLICITATION NOTED IN ADDENDUMS WILL SUPERSEDE PREVIOUSLY SUBMITTED DOCUMENTS AND MUST BE SUBMITTED WITH THE BID. ALL OTHER SPECIFICATIONS REMAIN UNCHANGED AND
VALID.
RESPONDENT BUSINESS NAME: ______________________________________________________________
ADDRESS: __________________________________________________________________________________
PRINT NAME: __________________________________SIGNATURE: ________________________________
TEL. NO.____________________________ EMAIL ADDRESS: _______________________________________
Please visit: https://das.nh.gov/purchasing/vendorresources.aspx (click on “Bid and Proposals”) for complete bid and addendums.
mailto:NH.Purchasing@das.nh.gov https://das.nh.gov/purchasing/vendorresources.aspx
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