Addendum_4_-_2501301_-_Final.pdf

IFB 2501301

Construction of Venetian Cove Marina Facility

Addendum No. 4

DATE: May 20, 2025 TO: All Interested Bidders and Other Interested Parties FROM: Hosea Goodwyn, Senior Buyer

The City makes the following changes, additions, deletions, information, and/or clarifications and now considers the addendum a part of the Invitation for Bid (IFB) Document. Bidders must acknowledge receipt of this addendum by indicating receipt in the space provided on the Proposal Bid Form. If the bidder has already submitted the Proposal Bid Form to the City’s Purchasing Division, the Bidder should revise their electronic submission to include this addendum or sign and return this addendum in a sealed envelope. The envelope should include the company name and address, the bid number, opening date and time, and "Addendum No:

4". In any case, the submission of a bid is an acknowledgment of receipt of the addendum. The City will construe all bids received as though the Bidder has received and acknowledged the addendum.

Below is the City’s reply to RFIs (Request for Information – a/k/a bid inquiries or questions) submitted by interested parties by the posted deadline to submit RFIs.

Q1. Will a Pre-Bid meeting be scheduled?

A1. No.

Q2. Please confirm that no Electrical or Plumbing work related to the docks should be included in this pricing. (i.e. Domestic Water piping per P2.1, Electric conduit/wire/panels per E1.2 & 1.3) A2. Correct – dock scope is outside of building project.

Q3. Plumbing Note #2 on P1.1 says to connect to existing Sewer MH. Please provide more information on which manhole that we are to connect building sewer to.

A3. Existing manhole is approx. 18’ from existing building SE corner. Contractor to verify in field

PROPOSED WATER

PROPOSED WASTE WATER

Q4. Please confirm we are not to include cost for the Temp Marina Office & Restrooms per Note 2 on C1.2 A4. Contractors to provide temp office cost as add-alternate

Q5. Please confirm we are not responsible for the temp fiber & conduit to the temp office location per note on C1.2 A5. Contractors to provide temp 2” conduit per MARINA CONDUITS LEGEND #5 on Sheet #C1.2

Q6. Please provide more information/details/specs for the new nautical flagpole per Note #11 on C1.1. Are we to include this in our price? Is this going to be direct burial or will it require concrete foundations?

A6. Contractor to propose a 30’ flagpole to be approved by arch./eng.. “Nautical” is the vision, cost-effective methods (direct burial) should be prioritized as applicable

Q7. Please provide specifications for the interior wood doors. Will they be painted/stained in the field or will they be factory stained?

A7. Cost savings will likely be preferred, either method is acceptable.

Wood doors, factory stained.

Color: White Core Type: Solid Core Finish Type: Primed Hinge Finish: Satin Nickel

Q8. Please provide a Door Hardware schedule A8. Page A7.0, Note 1 refers bidders to their manufacturer’s specs for hardware schedules.

D3: Halifax Square Satin Nickel Keyed Entry Door Handle Handle Featuring SmartKey Security

D1 / D2: Interior Side

1- Commercial Rim/Panic Exit Device with 6-Pin SC4 Cylinder and Pull Trim - ANSI Grade 1, UL 305, ADA, Aluminum Finish.

2 - Medium-Duty Aluminum Commercial Door Closer

D1: Exterior & Interior Sides

Stainless Steel Bar Pull Handle

D2: Industrial Duty Commercial Single Cylinder Deadbolt, UL 3-Hour Fire ANSI Grade 1, Satin Chrome Finish

Q9. Are we to include the Exterior Building Lettering and City Emblem? If so, please provide additional information on materials & construction of signage.

A9. Yes!

For logo:

https://midflsigns.com/leesburg-sign-company/

For letters: Stainless steel black painted. 1/2’’ thickness, 1’’ depth.

Q10. Is any work to be included at the existing parking & drives along Ball Park Rd?

Material Legend on Sheet C1.1 references Light & Heavy-Duty Asphalt Pavement with details for these items on sheet C1.3. Are we reconstructing the parking and drives according to these details?

A10. Parking and drives are not included in the scope of work.

Q11. Is there a Project Manual or Specification Book for the project?

A11. No documents are available apart from those already provided.

Q12. What material are the toilet partitions to be? Solid plastic, plastic laminate, other?

A12. Solid plastic is preferred over plastic laminate.

Q13. Please provide Toilet Accessories Schedule showing Manufacturer and Model # for the Toilet Accessories.

A13. Plumbing Schedule included on P0.1

1- WC:

https://midflsigns.com/leesburg-sign-company/

Brand: HOROW Model: HR-T0350W

2- Urinal:

Brand: American Standard Model: # 6515001.020

3- Stainless Steel Commercial Center-Pull C-Fold/Multi-Fold Wall-Mount Paper Towel Dispenser Brand: Alpine Industries Model: # 480-MK

4- 40 oz. Vertical Manual Surface-Mounted Stainless Steel Liquid Soap Dispenser Brand: Alpine Industries Model: # 423-SSB-MK

5- Single Hole Single Handle Bathroom Vessel Sink Faucet With Supply Hose in Matte Black Brand: BWE Model: # A-96023H-Black

6- 24 in. x 36 in. Metal Framed Rounded Rectangle Bathroom Vanity Mirror in Black Brand: Better Bevel Model: # 20017

7- 42 in. x 1-1/2 in. Concealed Peened ADA Compliant Grab Bar in Polished Stainless Steel Brand: Glacier Bay Model: # 20135-02103-42

8- 36 in. x 1-1/2 in. Concealed Peened ADA Compliant Grab Bar in Polished Stainless Steel Brand: Glacier Bay Model: # 20135-02103-36

9- Toilet Paper Dispenser Stainless Steel Bathroom Accessories Tissue Roll Dispense Polished Chrome Model: # B01N2VTLP5-Z

10- Louis Parisian Globe 15 in. 2-Light Metal/Frosted Glass Modern Contemporary LED Vanity Light, Black Brand: Jonathan Y Model: # JYL3535B

11- Sink: 16 in. White Above Counter Round Bathroom Ceramic Vessel Sink Single Bowl Art Basin Brand: Lordear Model: # TCMPCT1616-W

Q14. Are we to include the new Fuel System complete per F0.1 & F1.0? If so, please provide manufacturer information for the desired new fuel dispenser & sump.

A14. Yes, fuel manufacturer is sub of GC. Please provide proposed bid equipment to be approved by

EOR.

Q15. Are we to include restriping/wheel blocks at the parking stalls & drives?

A15. Parking items not necessary for bid. May be added as add-alternate.

Q16. What is the extent of work to be included at the existing concrete pathway to the docks?

Note on C1.1 states “Existing Sidewalk Slope to be Modified” but doesn’t provide any other information.

A16. The slopes are listed on C1.1. Existing concrete to be demolished and repoured.

Q17. What wood species/grade of material is desired for the 1x6 T&G exterior ceilings and soffits?

A17. SYP #1 Select or D & Better. Or other cost-beneficial species approved by arch./eng.

Q18. Please provide details/information on the fencing around the Condenser Unit per Legend # 22 on A1.7 A18. Fencing is intended to improve curb appeal. Please propose wood, vinyl, or other material for consistent look-and-feel as rest of project.

Privacy Fence Screen Plastic 48 in. L x 48 in. H Air Conditioner Fence w/ Metal Ground Stakes White.

Brand: Grymax Model: # GYMGS145

Q19. Architectural Wall Sections show 4” gravel below the concrete slab. Please confirm if this is really required. We do not typically see that requirement in this area.

A19. Refer to S-3.0 for structural requirements. 4” gravel section is not required.

Q20. Please advise if there is any Landscape or Irrigation work required for this project.

Drawings were not provided for these scopes.

A20. Landscaping includes lawn care to return marina area to pre-existing look-and-feel.

Q21. Legend # 23 on A4.1, as well as the Wall Sections reference an Epoxy Floor Coating however this is not shown on the finish plan. Please confirm Epoxy Floor Coatings are not required for this project.

A21. Confirmed; epoxy floor coating is not required.

Q22. Detail 9 & 10 on A4.5 reference a wood slat ceiling in contradiction to the 1x6 tongue & groove ceiling shown on the RCP. Please confirm which is correct. If using the wood slat system per A4.5, please provide manufacturer information for the system being proposed.

A22. 1x6 T&G ceiling is the correct detail.

Q23. What is the desired color for the exterior Aluminum Doors & Windows?

A23. Refer to A7.0 for windows and doors schedule.

Black Aluminum, also Gutters & Downspouts Roof: Dark grey

Q24. Regarding Material Legends on A6.2 & A6.3 Items #01 & 02 show wood wall siding board and light natural wood. There is no further information in the plans for these items and no details for what should be included. Please advise.

A24. Those are the specs for the reception desk. It’s not on the GC’s scope. See sheet A1.6 for interior wall finish types.

Q25. Will permit fees need to be included in our price or will they be waived by the City? If we are include, can an allowance be established and included?

A25. Yes! City permit fees will be reimbursed.

Q26. Note 25 states to refer to Landscape Plans for trees to be saved, relocated or removed onsite. We did not see a Landscape Plan included in the Bid Docs. Please advise.

A26. Landscaping includes lawn care to return marina area to pre-existing look-and-feel.

There are trees in the site that should be removed. Coordinate with City staff

Q27. Please provide details/information for the new decorative fence required at the existing Fuel Tank per Legend Note #06 on C1.1 A27. Fencing is intended to improve curb appeal. Please propose wood, vinyl, or other material for consistent look-and-feel as rest of project.

Privacy Fence Screen Plastic 48 in. L x 48 in. H Air Conditioner Fence w/ Metal Ground Stakes White.

Brand: Grymax Model: # GYMGS145

Q28. Please confirm that there is no insulation required at Wall Type W1 per Wall Sections and per detail 6 on A4.5.

A28. Section is complete; confirmed.

Q29. What finish/texture is required all the drywall walls & ceilings? Will it be smooth, knock down, orange peel, etc?

A29. Smooth finish is recommended.

Q30. Please confirm that there is no applied finish to the structural steel posts at the porches and to the cast-in-place concrete beams at the porches. Will these exposed members receive paint?

A30. The steel post will be black painted, and the concrete beams should have the same finish as the walls.

Q31. Door sizing for the Wood Door Type D3 7 D4 are not common, commercial door sizes. Please advise if 3’-0” x 6’-8” doors will be acceptable A31. 3'-0" x 6'-8" doors are acceptable for Wood Door Types D3 and D4, provided they meet all clear opening dimensions for their specific locations.

Q32. Please confirm the 6” thickness of the interior concrete slab and exterior concrete sidewalks per S-1.0.

A32. Confirmed; 6”.

Q33. Will the Owner/Architect accept other tile manufacturers/products to be used for this project?

A33. Yes, as approved by arch./eng.

Q34. Is a specification book available?

A34. No documents are available apart from those already provided

Q35. On E1.1, The lighting drawing shows (2) B fixtures in the shop. Where are these fixtures switched from?

A35. The south wall where the desk connects to the wall.

Q36. On E1.2 and E1.3, the floating docks show a box with circuit numbers, who provides this box? Nothing on drawings show a description, ID # or Manufacturer #.

A36. Dock utilities are not a part of the office building scope and wet slip equipment will be provided by marina MEP contractors.

Q37. On E2.1 Note 1, no conduit size or wire size depicted for the panels. Also, primary feeders aren’t depicted.

A37. Per electrical schedule.

Q38. On E1.1, its missing exit lights.

A38. Include exit lights in bid despite drawing error.

Q38. Sheet E0.1 Electrical note 24 calls for a 10% contingency be carried on the bid. Itemized quantity sheet also shows a 10% contingency line item. Please clarify contingency requirement, as it is not mentioned in the ITB or sample contract.

A38. For clarification, Attachment A (Venetian Cove Marina Facility Building Drawings-Plans) and Attachment B (Itemized Quantity Sheet) are included as part of the solicitation documents for IFB 2501301. They are referenced on page five (5) and Section 6.6.1 of the IFB.

Please note that the sample contract provided is just a template and is not intended to be the final version.

ACKNOWLEDGMENT - Addendum #4

Company Name

Signature of Officer

Type/Print Officer's Name & Title

ACKNOWLEDGMENT - Addendum #4