Addendum 3 ARFQ DEP26-084 OSR Keystone Resources Inc S-84-83.pdf
PDF 1 MB Posted
- Attached to
- OSR Keystone Resources Inc S-84-83
- Solicitation number
- ARFQ 0313 DEP2600000084 4
- Issued by
- Mingo County, West Virginia
About this file
This is Addendum No. 3 to an Agency Request for Quote (ARFQ) issued by the State of West Virginia, Department of Environmental Protection, Office of Special Reclamation for the Keystone Resources Inc project permit S-84-83 (ARFQ DEP2600000084). The solicitation addresses environmental reclamation and construction services at a jobsite in Charleston, West Virginia. The project encompasses 23 line items including mobilization and demobilization, construction layout, quality control, site preparation, sediment control measures (silt fence and hay bale dikes), Type 1 revegetation covering 1.75 acres, two wetland areas, three pond construction projects with limestone beds, channel work totaling 505 linear feet across four channels and exit channels, access road regrading for 780 linear feet, 12-inch HDPE pipe installation (100 linear feet), incidental stone delivery (500 tons), and road maintenance. The mandatory pre-bid meeting was held on June 17, 2026 at 11:00 AM EST, vendor questions were due by June 24, 2026, and bids closed on July 8, 2026 at 10:30 AM. All bids must be submitted electronically through the wvOASIS Vendor Self Service system at www.wvOASIS.gov.
The Engineer's Estimate for the project is $369,050. Addendum No. 3 publishes vendor questions and responses from the pre-bid conference, including clarifications regarding organic material sourcing for wetland construction from on-site pond cleanings, road regrading scope, wood debris disposal methods (burning, chipping, or wind rowing not exceeding four feet in height), pond cleaning storage locations, and controlled dewatering procedures via breaching or pumping. All provisions of the original Agency Solicitation and previous addenda remain in full force and effect. Vendors are required to acknowledge receipt of all addenda, including Addendum No. 3, with their bid submission to avoid disqualification. The contact for bidding inquiries is Sherri D Weathersbee at (304) 414-1142 or sherri.weathersbee@wv.gov.
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Date Printed: Jul 2, 2026 Page:1 FORM ID: WV-PRC-ARFQ-002 2020/05
State of West Virginia Agency Request for Quote
Construction
Proc Folder: 1952662 Reason for Modification:
Doc Description: OSR Keystone Resources Inc S-84-83 Addendum No. 3 is issued to publish and distribute the attached information to the Vendor community..... See Page 2 for complete infoProc Type: Agency Purchase Order
Date Issued Solicitation Closes Solicitation No Version
2026-07-02 2026-07-08 10:30 ARFQ 0313 DEP2600000084 4
BID RECEIVING LOCATION
ALL BIDS MUST BE SUBMITTED ELECTRONICALLY
wvOASIS Vendor Self Service (VSS)
Register and bid online at:
www.wvOASIS.gov WV 00000
US
VENDOR
Vendor Customer Code:
Vendor Name :
Address :
Street :
City :
State : Country : Zip :
Principal Contact :
Vendor Contact Phone: Extension:
FOR INFORMATION CONTACT THE BUYER
Sherri D Weathersbee
(304) 414-1142 sherri.weathersbee@wv.gov
Vendor Signature X FEIN# DATE All offers subject to all terms and conditions contained in this solicitation
Date Printed: Jul 2, 2026 Page:2 FORM ID: WV-PRC-ARFQ-002 2020/05
Reason for Modification:
Addendum No. 3 is issued to publish and distribute the attached information to the Vendor community.
1 .To Publish vendor questions and responses
No Other Changes
ADDITIONAL INFORMATION
Addendum No. 3 is issued to publish and distribute the attached information to the Vendor community.
1 .To Publish vendor questions and responses
No Other Changes
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 1 Mobilization & Demobilization
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
1-1 Mobilization & Demobilization per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 2 Construction Layout
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
3-1 Construction Layout per lump sum
Date Printed: Jul 2, 2026 Page:3 FORM ID: WV-PRC-ARFQ-002 2020/05
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 3 Quality Control
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
4-1 Quality Control per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 4 Site Preparation
Comm Code Manufacturer Specification Model # 77111603
5-1 Site Preparation per lump sum
Date Printed: Jul 2, 2026 Page:4 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 5 Sediment Control Silt Fence 1000.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
6-2 Sediment Control Silt Fence per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 6 Utilities (NON BID ITEM) 0.00000 LS
Comm Code Manufacturer Specification Model # 77111603
5-5 Utilities (NON BID ITEM)
Date Printed: Jul 2, 2026 Page:5 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 7 Type 1 Revegetation 1.75000 ACRE
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
6-1 Type 1 Revegetation per acre
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 8 Sediment Control Hay Bale Dike 50.00000 LF
Comm Code Manufacturer Specification Model # 77111603
6-2 Sediment Control Hay Bale Dike per linear foot
Date Printed: Jul 2, 2026 Page:6 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 9 Wetland No. 1
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
6-6 & 7-1Wetland No. 1 per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 10 Pond No. 1 Limestone Bed
Comm Code Manufacturer Specification Model # 77111603
7-1 Pond No. 1 Limestone Bed per lump sum
Date Printed: Jul 2, 2026 Page:7 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 11 Pond No. 2 Limestone Bed
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 Pond No. 2 Limestone Bed per lump sum
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 12 Pond No 3
Comm Code Manufacturer Specification Model # 77111603
6-5 Pond No 3. per lump sum
Date Printed: Jul 2, 2026 Page:8 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 13 Channel No. 1 115.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 Channel No. 1 per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 14 Channel No. 2 240.00000 LF
Comm Code Manufacturer Specification Model # 77111603
7-1 Channel No. 2 per linear foot
Date Printed: Jul 2, 2026 Page:9 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 15 Wetland No. 1 Exit Channel 150.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 Wetland No. 1 Exit Channel Permit per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 16 Pond No. 1 Exit Channel 110.00000 LF
Comm Code Manufacturer Specification Model # 77111603
7-1 Pond No. 1 Exit Channel per linear foot
Date Printed: Jul 2, 2026 Page:10 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 17 Pond No. 2 Exit Channel 120.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 Pond No. 2 Exit Channel per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 18 Pond No. 3 Exit Channel 55.00000 LF
Comm Code Manufacturer Specification Model # 77111603
7-1 Pond No. 3 Exit Channel per linear foot
Date Printed: Jul 2, 2026 Page:11 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 19 Access Road Regrade Base 780.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
5-3 & 7-1 Access Road Regrade Base per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 20 Access Road Regrade Final 780.00000 LF
Comm Code Manufacturer Specification Model # 77111603
5-3 & 7-1 Access Road Regrade Final per linear foot
Date Printed: Jul 2, 2026 Page:12 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 21 12 INCH HDPE Pipe DR 17 100.00000 LF
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
7-1 12 INCH HDPE Pipe DR 17 per linear foot
INVOICE TO SHIP TO
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 22 Incidental Stone 500.00000 TON
Comm Code Manufacturer Specification Model # 77111603
7-1 & 7-3 Incidental Stone per ton
Date Printed: Jul 2, 2026 Page:13 FORM ID: WV-PRC-ARFQ-002 2020/05
ENVIRONMENTAL
PROTECTION
STATE OF WEST VIRGINIA
OFFICE OF SPECIAL
RECLAMATION
JOBSITE - SEE
SPECIFICATIONS
601 57TH ST SE
CHARLESTON WV No City WV
US US
Line Comm Ln Desc Qty Unit Issue Unit Price Total Price 23 Road Maintenance
Comm Code Manufacturer Specification Model # 77111603
Extended Description:
5-2 Road Maintenance per lump sum
SCHEDULE OF EVENTS
Line Event Event Date 1 Mandatory Prebid Mtng 11:00am EST 2026-06-17
2 Vendor Questions 2026-06-24
The Purpose of this addendum is to modify the solicitation identified as (“Agency Solicitation”) to reflect the change(s) identified and described below.
Applicable Addendum Category:
[ ] Modify bid opening date and time
[ ] Modify specification of product or service being sought
[ ] Attachment of vendor questions and responses
[ ] Attachment of pre-bid sign-in sheet
[ ] Correction of error
[ ] Other
Description of Modification to Solicitation:
This Addendum issued to publish and distribute the attached documentation to the vendor community.
Additional Documentation: Documentation related to this Addendum (if any) has been included herewith as Attachment A and is specifically incorporated herein by reference.
Terms and Conditions:
1. All provision of the Agency Solicitation and other addenda not modified herein shall remain in full force and effect.
2. Vendor should acknowledge receipt of all addenda issued for this Agency Solicitation by completing an Addendum Acknowledgement, a copy of which is included herewith. Failure to acknowledge addenda may result in bid disqualification. The addendum acknowledgement should be submitted with the bid to expedite document processing.
SOLICITATION NUMBER – ______________
Addendum Number: ____
Addendum #3-Questions During Pre-Bid Conference for
Keystone Resources, Inc. Permit # S-84-83
ARFQ DEP2600000084
The following are questions that were identified at the Pre-Bid Conference (PBC) conducted onsite on June 17, 2026. The answers and clarifications provided herein take precedence over verbal answers at the PBC and previously provided specifications and descriptions provided in the Solicitation should there be any conflicts between the two.
Questions that were identified at the Pre-Bid Conference (PBC):
Q1. Where will the organic material to construct wetland come from?
A1. The organic material may come from material gathered on site including pond cleanings.
Q2. What section of road is to be regraded?
A2. The section of road to be regraded begins in the vicinity of the wetland and extends to the proposed spoil storage area. There is a line item for road maintenance included. This line item is for any repairs needed for the section of access road leading up to the project site upon leaving the asphalt road.
Q3. What is the Engineer’s Estimate for this project?
A3. $369,050.
Q4. How is wood debris to be disposed of?
A4. Wood debris generated during this project may be burned, chipped or wind rowed. If wind rowing is used, the debris must be neatly placed and shall not exceed four feet in height.
Q5. Will the spillway elevations change?
A5. Please refer to the project plans for all spillway elevations.
Q6. Where will the pond cleanings be stored?
A6. Pond cleanings may temporarily be stored anywhere within the project limits. If all of the cleanings are not used for wetland construction then the cleanings will need to be stored in the proposed spoil storage area shown on the plans.
Q7. How will the ponds be dewatered during construction?
Addendum #3-Questions During Pre-Bid Conference for
Keystone Resources, Inc. Permit # S-84-83
ARFQ DEP2600000084
A7. Dewatering may be accomplished by breaching or pumping. Dewatering must be done in a controlled manner so that a surge of water will not be released.
The following questions submitted to WVDEP Procurement after the Pre-Bid Conference:
There were no further questions submitted to WVDEP Procurement after the Pre-Bid Conference was held.
Revised 04/21/2021
ADDENDUM ACKNOWLEDGEMENT FORM
SOLICITATION NO.:
Instructions: Please acknowledge receipt of all addenda issued with this solicitation by completing this addendum acknowledgment form. Check the box next to each addendum received and sign below. Failure to acknowledge addenda may result in bid disqualification.
Acknowledgment: I hereby acknowledge receipt of the following addenda and have made the necessary revisions to my proposal, plans and/or specification, etc.
Addendum Numbers Received:
(Check the box next to each addendum received)
[ ] Addendum No. 1 [ ] Addendum No. 6
[ ] Addendum No. 2 [ ] Addendum No. 7
[ ] Addendum No. 3 [ ] Addendum No. 8
[ ] Addendum No. 4 [ ] Addendum No. 9
[ ] Addendum No. 5 [ ] Addendum No. 10
I understand that failure to confirm the receipt of addenda may be cause for rejection of this bid.
I further understand that any verbal representation made or assumed to be made during any oral discussion held between Vendor’s representatives and any state personnel is not binding. Only the information issued in writing and added to the specifications by an official addendum is binding.
Company
Authorized Signature
Date
NOTE: This addendum acknowledgement should be submitted with the bid to expedite document processing.
| Addendum # 1.pdf |
| Addendum Acknowledgement Form.pdf |
| Addendum Number: 3 |
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| Text7: Addendum No. 3 is issued to publish and distribute the attached information to the Vendor community. |
1 .To Publish vendor questions and responses
No Other Changes
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| SOLICITATION NUMBER: ARFQ DEP2600000084 |
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